Mountain Spring Vascular
#002 Bookkeeper & Payroll Specialist (Hybrid)
Mountain Spring Vascular, Stevenson, Maryland, us, 21153
*The Bookkeeper & Payroll Specialist* is responsible for managing day-to-day financial transactions and payroll operations for a dynamic multispecialty medical practice with multiple locations throughout the DMV area. This role encompasses processing bi-weekly payroll, maintaining accurate financial records, handling accounts payable/receivable, and preparing monthly financial reports. The ideal candidate will demonstrate attention to detail, strong organizational skills, and the ability to maintain accuracy in a fast-paced environment. This is primary a remote position open to candidates in Maryland.
Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.
*Job Title: Bookkeeper & Payroll Specialist*
*Key Responsibilities*
*Payroll Administration*
* Process bi-weekly payroll for 130+ employees using Paychex. * Investigate and resolve payroll discrepancies and ensure compliance with payroll regulations. * Manage employee travel and expense reimbursements. * Set up and manage tax withholdings
*Bookkeeping & Financial Records*
* Record daily financial transactions and ensure data is properly categorized. * Reconcile bank accounts, credit card statements, and vendor accounts in QuickBooks. * Maintain general ledger and ensure all financial records are accurate and up-to-date.
*Accounts Payable*
* Process vendor invoices and ensure payments are made accurately and on time. * Monitor and manage outstanding payables, following established procedures. * Ensure adherence to company policies and internal controls for all payables activity.
*Accounts Receivable*
* Generate and send customer/patient invoices. * Monitor receivables, follow up on overdue accounts, and manage collections processes. * Apply incoming payments correctly and maintain accurate A/R aging reports. * Coordinate with front office or billing staff to resolve discrepancies in payments or charges.
*Reporting & Analysis*
* Prepare monthly financial reports to assist in business planning and decision-making. * Assist in budget preparation and financial forecasting. * Identify opportunities to streamline financial processes and recommend improvements.
*Collaboration & Compliance*
* Work closely with the Chief Operating Officer (COO) to ensure smooth financial operations. * Support staff with bookkeeping and accounts payable inquiries. * Ensure compliance with internal policies and relevant financial regulations.
*Additional Duties*
* Assist with audits, tax filings, and other financial reviews as needed. * Perform other bookkeeping or payroll-related tasks as assigned.
*Qualifications*
*Required:*
* Minimum of 5 years of experience in bookkeeping and payroll processing. * Strong proficiency in Microsoft Excel. * Solid understanding of accounting principles and financial practices
*Preferred:*
* Experience using Paychex for payroll processing. * Experience with QuickBooks for bookkeeping and financial reporting.
Job Type: Full-time
Pay: $60,000.00 - $85,000.00 per year
Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * Day shift * Monday to Friday
Experience: * Bookkeeping: 5 years (Preferred)
Work Location: In person Remote working/work at home options are available for this role.
Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.
*Job Title: Bookkeeper & Payroll Specialist*
*Key Responsibilities*
*Payroll Administration*
* Process bi-weekly payroll for 130+ employees using Paychex. * Investigate and resolve payroll discrepancies and ensure compliance with payroll regulations. * Manage employee travel and expense reimbursements. * Set up and manage tax withholdings
*Bookkeeping & Financial Records*
* Record daily financial transactions and ensure data is properly categorized. * Reconcile bank accounts, credit card statements, and vendor accounts in QuickBooks. * Maintain general ledger and ensure all financial records are accurate and up-to-date.
*Accounts Payable*
* Process vendor invoices and ensure payments are made accurately and on time. * Monitor and manage outstanding payables, following established procedures. * Ensure adherence to company policies and internal controls for all payables activity.
*Accounts Receivable*
* Generate and send customer/patient invoices. * Monitor receivables, follow up on overdue accounts, and manage collections processes. * Apply incoming payments correctly and maintain accurate A/R aging reports. * Coordinate with front office or billing staff to resolve discrepancies in payments or charges.
*Reporting & Analysis*
* Prepare monthly financial reports to assist in business planning and decision-making. * Assist in budget preparation and financial forecasting. * Identify opportunities to streamline financial processes and recommend improvements.
*Collaboration & Compliance*
* Work closely with the Chief Operating Officer (COO) to ensure smooth financial operations. * Support staff with bookkeeping and accounts payable inquiries. * Ensure compliance with internal policies and relevant financial regulations.
*Additional Duties*
* Assist with audits, tax filings, and other financial reviews as needed. * Perform other bookkeeping or payroll-related tasks as assigned.
*Qualifications*
*Required:*
* Minimum of 5 years of experience in bookkeeping and payroll processing. * Strong proficiency in Microsoft Excel. * Solid understanding of accounting principles and financial practices
*Preferred:*
* Experience using Paychex for payroll processing. * Experience with QuickBooks for bookkeeping and financial reporting.
Job Type: Full-time
Pay: $60,000.00 - $85,000.00 per year
Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Vision insurance Schedule: * Day shift * Monday to Friday
Experience: * Bookkeeping: 5 years (Preferred)
Work Location: In person Remote working/work at home options are available for this role.