City of St Joseph
Position Summary :
The Finance Director/Treasurer ensures proper functionality of all work related to fiscal operations of the City. This work includes property tax billing and collections, payroll, pension benefit administration, payment of all charges, billing and collection of sewer and water billing. The Finance Director/Treasurer monitors financial transactions and performs other data entry and recordkeeping work as required by regulatory agencies and the City charter. This position involves supervising department staff and overseeing financial activity of all city departments. In case of absence, this position is the primary back-up for the Assistant Treasurer/Accountant and ensures coverage for Payroll Coordinator and Accounting Assistant as well.
Essential Job Duties & Functions :
Plans, supervises and, as necessary, assist staff members in the following fiscal functions:
a)
Establishing new funds, bank accounts and accounting procedures. b) Tax, special assessment, water and sewer billing and collection. c)
Signing and approving all disbursements, ensuring proper approval and documentation. d) City payroll preparation. Approving time sheets and resultant payroll, ensuring employees are paid accurately, associated payroll taxes and employee
deductions are paid, and associated reporting is filed in a timely manner. e)
General ledger accounting, distribution of monthly departmental expenditure reports and compilation of fiscal year-end reporting in preparation for
annual audit and ensure records are made available to facilitate the annual audit. Directs investments of City funds ensuring compliance with governmental restrictions, maximizing returns and preservation of principal while working
toward diversification as described in the City’s investment policy. Maintains relationships and communication with bankers at authorized institutions. Ensures debts are repaid according to approved schedules, all related reporting obligations are met and provides analysis prior to approval of new debt. Plans, supervises and assists in the preparation of all departmental budgets. Ensure fiscal year budget requests are provided to City Manager, facilitate
presentation of the City Manager’s recommended budget to City Commission and provide support at subsequent work sessions leading to approval and compliant with timeline requirements. Monitor budgetary compliance and report to the City Commission on same periodically throughout the year. Performs monthly transactions to record transfers between funds as necessary. Prepares year end adjusting and closing entries and assists independent auditors with special and yearly financial reports. Supervises approval of tax levy and establish tax rolls for summer and winter season. Process and track establishment of and repayments of special
assessments. Responsible for implementing and maintaining the financial software accounting system. Prepares detailed studies such as water, sewer or sanitary rate analysis. Annual updates to sewer and water rate calculations, sharing process with staff and decision makers as requested. Prepares various periodic financial reports concerning grant reporting, state revenue sharing, Act 51 highway reports, tax collections and captures, and others as related to taxes, water billing, budget and finance. Reviews and approves all requisitions for materials, equipment and any expenditure from the various City departments and checks to ensure purchases are compliant with approved budgets. Meets with and communicates with department heads, state and federal officials regarding financial matters as requested or needed. Other duties as requested by the City Manager or Deputy City Manager.
Supervision Received : Work is performed under the general direction of the City Manager or Deputy City Manager. The position will work closely with City staff assisting them with matters related to tax, financial management and budgetary compliance. Supervision Exercised : Supervisory Duties include coverage for Assistant Treasurer/Accountant, Payroll Coordinator and Accounting Assistant. Also assist with the supervision of two Customer Service Representatives and the Utility Billing Coordinator in absence of the Assistant Treasurer/Accountant. Assists Assistant Treasurer/Accountant in management of staff, ensuring customer services are covered during work week and provides coverage during vacancies as needed. Physical Requirements : Frequent standing, walking and sitting Frequent bending, twisting, squatting and reaching Clear oral and written communication Ability to frequently lift and carry objects weighing up to 25 pounds Physical ability to safely move about and conduct work in various indoor and outdoor locations Ability to withstand varied weather conditions, temperature changes, traffic hazards, and varying noise levels Education/ Qualifications: Five or more years of accounting experience, governmental accounting preferred Bachelor’s degree in Accounting, Finance or directly related field. Master’s Degree in Business Administration or financial certification, such as Certified Public Accountant CPA, Certified Managerial Accountant CMA, Certified Public Finance Officer CPFO or equivalent preferred. High level of oral and written communication skills High level of quantitative analysis skills Proficient with word processing, spreadsheet and database programs Knowledge, ability and/or experience with software designed to manage governmental accounting and budget, payroll, and billing systems. Tax database (BS&A) experience preferred
#J-18808-Ljbffr
Establishing new funds, bank accounts and accounting procedures. b) Tax, special assessment, water and sewer billing and collection. c)
Signing and approving all disbursements, ensuring proper approval and documentation. d) City payroll preparation. Approving time sheets and resultant payroll, ensuring employees are paid accurately, associated payroll taxes and employee
deductions are paid, and associated reporting is filed in a timely manner. e)
General ledger accounting, distribution of monthly departmental expenditure reports and compilation of fiscal year-end reporting in preparation for
annual audit and ensure records are made available to facilitate the annual audit. Directs investments of City funds ensuring compliance with governmental restrictions, maximizing returns and preservation of principal while working
toward diversification as described in the City’s investment policy. Maintains relationships and communication with bankers at authorized institutions. Ensures debts are repaid according to approved schedules, all related reporting obligations are met and provides analysis prior to approval of new debt. Plans, supervises and assists in the preparation of all departmental budgets. Ensure fiscal year budget requests are provided to City Manager, facilitate
presentation of the City Manager’s recommended budget to City Commission and provide support at subsequent work sessions leading to approval and compliant with timeline requirements. Monitor budgetary compliance and report to the City Commission on same periodically throughout the year. Performs monthly transactions to record transfers between funds as necessary. Prepares year end adjusting and closing entries and assists independent auditors with special and yearly financial reports. Supervises approval of tax levy and establish tax rolls for summer and winter season. Process and track establishment of and repayments of special
assessments. Responsible for implementing and maintaining the financial software accounting system. Prepares detailed studies such as water, sewer or sanitary rate analysis. Annual updates to sewer and water rate calculations, sharing process with staff and decision makers as requested. Prepares various periodic financial reports concerning grant reporting, state revenue sharing, Act 51 highway reports, tax collections and captures, and others as related to taxes, water billing, budget and finance. Reviews and approves all requisitions for materials, equipment and any expenditure from the various City departments and checks to ensure purchases are compliant with approved budgets. Meets with and communicates with department heads, state and federal officials regarding financial matters as requested or needed. Other duties as requested by the City Manager or Deputy City Manager.
Supervision Received : Work is performed under the general direction of the City Manager or Deputy City Manager. The position will work closely with City staff assisting them with matters related to tax, financial management and budgetary compliance. Supervision Exercised : Supervisory Duties include coverage for Assistant Treasurer/Accountant, Payroll Coordinator and Accounting Assistant. Also assist with the supervision of two Customer Service Representatives and the Utility Billing Coordinator in absence of the Assistant Treasurer/Accountant. Assists Assistant Treasurer/Accountant in management of staff, ensuring customer services are covered during work week and provides coverage during vacancies as needed. Physical Requirements : Frequent standing, walking and sitting Frequent bending, twisting, squatting and reaching Clear oral and written communication Ability to frequently lift and carry objects weighing up to 25 pounds Physical ability to safely move about and conduct work in various indoor and outdoor locations Ability to withstand varied weather conditions, temperature changes, traffic hazards, and varying noise levels Education/ Qualifications: Five or more years of accounting experience, governmental accounting preferred Bachelor’s degree in Accounting, Finance or directly related field. Master’s Degree in Business Administration or financial certification, such as Certified Public Accountant CPA, Certified Managerial Accountant CMA, Certified Public Finance Officer CPFO or equivalent preferred. High level of oral and written communication skills High level of quantitative analysis skills Proficient with word processing, spreadsheet and database programs Knowledge, ability and/or experience with software designed to manage governmental accounting and budget, payroll, and billing systems. Tax database (BS&A) experience preferred
#J-18808-Ljbffr