Qualys
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Executive Administrator
role at
Qualys Join to apply for the
Executive Administrator
role at
Qualys Get AI-powered advice on this job and more exclusive features. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!
Applying for this role is straight forward Scroll down and click on Apply to be considered for this position.
We’re looking for an exceptional Executive Administrator to directly support our CEO/President at one of the fastest-growing companies in cybersecurity. This is a high-impact role for someone who thrives in a fast-paced, dynamic environment and is passionate about keeping operations running smoothly at the executive level.
Responsibilities:
Manage the complex calendar and day-to-day scheduling for the CEO/President. Managing and coordinate meetings, travel, and logistics—including flights, ground transportation, and catering. Coordinate panel interviews with external candidate Prepare meeting rooms and presentations, ensuring technology and materials are in place. Organize Board meetings and materials, including document preparation through Diligent. Acting as the liason for board communication and manage all board meetings and committee meetings (including onsite support and preparation) Coordinate External and Internal Business Meetings Preparing letters related to travel visas. Assist with additional executive-level projects and administrative tasks as needed. Manage customer meetings What You Bring: 5+ years of experience supporting a C-level executive in a fast-paced environment. Strong organizational skills and meticulous attention to detail. A proactive mindset and a calm, solutions-focused approach under pressure. Ability to manage sensitive and confidential information with discretion. Strong judgment, independence, and follow-through on complex tasks. Experience using Diligent or similar board management software is a plus. Excellent interpersonal skills and the ability to build strong working relationships. Flexibility and adaptability to shifting priorities and executive needs. Confidence in interacting with senior stakeholders inside and outside the organization. Notary Public Certified – a plus
Basic Qualifications:
Strong written and verbal communication skills. High integrity and professionalism. Collaborative, team-oriented approach. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Annual Salary Guidelines: $110,000 - $140,000
Qualys is an Equal Opportunity Employer, please see our EEO policy.Seniority level
Seniority levelMid-Senior level Employment type
Employment typeFull-time Job function
Job functionInformation Technology IndustriesComputer and Network Security Referrals increase your chances of interviewing at Qualys by 2x Get notified about new Executive Administrator jobs in
Foster City, CA . Mountain View, CA $81,000.00-$133,000.00 2 weeks ago Mountain View, CA $81,000.00-$133,000.00 2 weeks ago Mountain View, CA $71,000.00-$116,000.00 5 days ago San Francisco, CA $47.16-$67.50 4 days ago Menlo Park, CA $167,100.00-$215,800.00 3 weeks ago San Francisco, CA $32.00-$60.00 3 days ago San Francisco, CA $79,200.00-$105,600.00 5 days ago Mountain View, CA $32.84-$72.69 2 weeks ago San Francisco, CA $120,000.00-$150,000.00 2 hours ago Menlo Park, CA $57.36-$196,600.00 2 weeks ago Foster City, CA $150,000.00-$200,000.00 1 week ago San Francisco, CA $138,000.00-$147,000.00 3 days ago San Francisco, CA $112,200.00-$148,700.00 3 days ago Redwood City, CA $120,000.00-$150,000.00 20 hours ago Mountain View, CA $50.00-$55.00 1 week ago Executive Assistant, eero Internal Operations San Francisco, CA $87,200.00-$153,400.00 5 days ago San Francisco, CA $141,557.00-$198,185.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Executive Administrator
role at
Qualys Join to apply for the
Executive Administrator
role at
Qualys Get AI-powered advice on this job and more exclusive features. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!
Applying for this role is straight forward Scroll down and click on Apply to be considered for this position.
We’re looking for an exceptional Executive Administrator to directly support our CEO/President at one of the fastest-growing companies in cybersecurity. This is a high-impact role for someone who thrives in a fast-paced, dynamic environment and is passionate about keeping operations running smoothly at the executive level.
Responsibilities:
Manage the complex calendar and day-to-day scheduling for the CEO/President. Managing and coordinate meetings, travel, and logistics—including flights, ground transportation, and catering. Coordinate panel interviews with external candidate Prepare meeting rooms and presentations, ensuring technology and materials are in place. Organize Board meetings and materials, including document preparation through Diligent. Acting as the liason for board communication and manage all board meetings and committee meetings (including onsite support and preparation) Coordinate External and Internal Business Meetings Preparing letters related to travel visas. Assist with additional executive-level projects and administrative tasks as needed. Manage customer meetings What You Bring: 5+ years of experience supporting a C-level executive in a fast-paced environment. Strong organizational skills and meticulous attention to detail. A proactive mindset and a calm, solutions-focused approach under pressure. Ability to manage sensitive and confidential information with discretion. Strong judgment, independence, and follow-through on complex tasks. Experience using Diligent or similar board management software is a plus. Excellent interpersonal skills and the ability to build strong working relationships. Flexibility and adaptability to shifting priorities and executive needs. Confidence in interacting with senior stakeholders inside and outside the organization. Notary Public Certified – a plus
Basic Qualifications:
Strong written and verbal communication skills. High integrity and professionalism. Collaborative, team-oriented approach. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Annual Salary Guidelines: $110,000 - $140,000
Qualys is an Equal Opportunity Employer, please see our EEO policy.Seniority level
Seniority levelMid-Senior level Employment type
Employment typeFull-time Job function
Job functionInformation Technology IndustriesComputer and Network Security Referrals increase your chances of interviewing at Qualys by 2x Get notified about new Executive Administrator jobs in
Foster City, CA . Mountain View, CA $81,000.00-$133,000.00 2 weeks ago Mountain View, CA $81,000.00-$133,000.00 2 weeks ago Mountain View, CA $71,000.00-$116,000.00 5 days ago San Francisco, CA $47.16-$67.50 4 days ago Menlo Park, CA $167,100.00-$215,800.00 3 weeks ago San Francisco, CA $32.00-$60.00 3 days ago San Francisco, CA $79,200.00-$105,600.00 5 days ago Mountain View, CA $32.84-$72.69 2 weeks ago San Francisco, CA $120,000.00-$150,000.00 2 hours ago Menlo Park, CA $57.36-$196,600.00 2 weeks ago Foster City, CA $150,000.00-$200,000.00 1 week ago San Francisco, CA $138,000.00-$147,000.00 3 days ago San Francisco, CA $112,200.00-$148,700.00 3 days ago Redwood City, CA $120,000.00-$150,000.00 20 hours ago Mountain View, CA $50.00-$55.00 1 week ago Executive Assistant, eero Internal Operations San Francisco, CA $87,200.00-$153,400.00 5 days ago San Francisco, CA $141,557.00-$198,185.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr