Administrative Associate - (Hybrid/Worcester, MA)

Overview

JOB SUMMARY:

Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.

Responsibilities

ESSENTIAL FUNCTIONS:

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• Perform data entry and generate reports.
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• Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.
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• Process and track documents such as invoices, payments, requisitions and expense reimbursement.
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• Provide administrative support with the preparation of materials, agenda, notes, and handouts.
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• Type, edit, and proofread material.
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• Answer phones and screen calls. Take messages and relay information within scope of authority.
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• Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
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• Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
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• Order and maintain office and other department supplies.
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• Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
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• Answer routine correspondence.
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• Perform other duties as required.
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Qualifications

REQUIRED QUALIFICATIONS:

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• High school diploma, or equivalent experience
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• 0 years of experience, entry level role
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• Specialized secretarial training preferred
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• Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook
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• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
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• Ability to prioritize and problem solve
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