Commonwealth of Kentucky
Advertisement Closes
8/21/2025 (8:00 PM EDT)
25-04587
Administrative Specialist Senior
Pay Grade13
Salary
$38,140.08 - $57,211.20
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab
Location
207 State Avenue Glasgow, KY 42141 USA
Description
Are you an outgoing and energetic person, looking to put a smile on other people's faces? Do you enjoy makinga positive impact in the life of others? Glasgow State Nursing Facility (GSNF) may be the place for you. Weare a state-of-the-art 100-bed long-term care nursing facility for individuals with mental illness orintellectual disabilities. We are seeking a Administrative Specialist Senior to join our team in caring andimproving the daily lives of our residents.
Responsibilities include but are not limited to: Performs professional support to the Facility Director in developing, implementing and maintaining variouscomplex programs, projects or activities. May supervise subordinate employees. Implements and maintains Resident Account Records Program - Including Social Security, Court and Guardian Records. Coordinates the facility policies and procedures. Develops tracking system for updates and schedules reviewsby Facility Supervisors, Central Office and cabinet employees. Maintains committee and meeting minutes. Participates in committee and work groups. Tracks, reviews and maintains physician credentials. Maintains facility Safety Data Sheets manual. Provides oversight offacility databases. Processes, monitors and reports outside training requests and weekly on call listings. Procures and maintains required licenses for the facility. Assures administrative duties within the facility have been completed, maintains files, schedules, reportsand correspondence as required by the Facility Director. Assists with survey process and plan of correction including participation in Mock Survey. Conducts investigations and serves in an on-call rotation. Performs other duties as required. The ideal candidate would have:
Excellent verbal and written communication skills. Interpersonal skills with the ability to manage sensitive and confidential situations with professionalism. Attention to detail and excellent organizational skills. Proficient with Microsoft Office and computer skills. Dependability Team player The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to Internal Revenue Service (IRS) Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a joboffer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Amanda Allen at amanda.allen@ky.gov or 270-659-4700.
An Equal Opportunity Employer M/F/D
8/21/2025 (8:00 PM EDT)
25-04587
Administrative Specialist Senior
Pay Grade13
Salary
$38,140.08 - $57,211.20
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Cabinet for Health & Family Services | Dept for Behav Health, Dev & Int Disab
Location
207 State Avenue Glasgow, KY 42141 USA
Description
Are you an outgoing and energetic person, looking to put a smile on other people's faces? Do you enjoy makinga positive impact in the life of others? Glasgow State Nursing Facility (GSNF) may be the place for you. Weare a state-of-the-art 100-bed long-term care nursing facility for individuals with mental illness orintellectual disabilities. We are seeking a Administrative Specialist Senior to join our team in caring andimproving the daily lives of our residents.
Responsibilities include but are not limited to: Performs professional support to the Facility Director in developing, implementing and maintaining variouscomplex programs, projects or activities. May supervise subordinate employees. Implements and maintains Resident Account Records Program - Including Social Security, Court and Guardian Records. Coordinates the facility policies and procedures. Develops tracking system for updates and schedules reviewsby Facility Supervisors, Central Office and cabinet employees. Maintains committee and meeting minutes. Participates in committee and work groups. Tracks, reviews and maintains physician credentials. Maintains facility Safety Data Sheets manual. Provides oversight offacility databases. Processes, monitors and reports outside training requests and weekly on call listings. Procures and maintains required licenses for the facility. Assures administrative duties within the facility have been completed, maintains files, schedules, reportsand correspondence as required by the Facility Director. Assists with survey process and plan of correction including participation in Mock Survey. Conducts investigations and serves in an on-call rotation. Performs other duties as required. The ideal candidate would have:
Excellent verbal and written communication skills. Interpersonal skills with the ability to manage sensitive and confidential situations with professionalism. Attention to detail and excellent organizational skills. Proficient with Microsoft Office and computer skills. Dependability Team player The position you are applying for has access to or use of federal tax information (FTI) or meets the statutorydefinition of front-line staff. Therefore, pursuant to Internal Revenue Service (IRS) Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shallsubmit to a fingerprint-based criminal background check by the Department of Kentucky State Police and theFederal Bureau of Investigation.
CHFS also participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a joboffer and completed the Form I-9.
For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities,please contact Department of Homeland Security (DHS) at 888-897-7781 or https://www.e-verify.gov/.
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor's degree.
EXPERIENCE, TRAINING, OR SKILLS: Three years of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Amanda Allen at amanda.allen@ky.gov or 270-659-4700.
An Equal Opportunity Employer M/F/D