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Certified PMP & Agile Professional | Expertise in Data Management and Analytical Thinking | Committed to Data-Driven Decision Making | Passion for
Accounts Receivable Specialist- Baltimore, MD
8+ years of experience
Ci Design, Inc. is a dynamic, highly collaborative architectural firm providing architecture, planning, and interior design services to clients domestically and internationally. We are growing rapidly and looking for an experienced Accounts Receivable Specialist to work full-time in our Baltimore office.
This role is heavily focused on Accounts Receivable and plays a key part in supporting the accounting team by ensuring timely and accurate processing of incoming payments and maintaining accounts receivable records. The position involves daily interaction with customers, internal departments, and external partners to resolve billing issues, collect outstanding balances, and contribute to the overall efficiency of accounting operations.
Key Responsibilities
- Generate and send out invoices to customers in a timely manner
- Monitor accounts to identify outstanding debts and follow up with customers regarding overdue accounts via phone, email, or mail
- Reconcile customer accounts and resolve discrepancies in billing or payments
- Prepare regular aging reports and assist with monthly, quarterly, and annual closing processes
- Maintain accurate and up-to-date accounts receivable records and files
- Collaborate with sales, customer service, and other departments to address customer inquiries and resolve billing disputes
- Assist with preparing documentation for audits as needed
- Reconcile credit card transactions and create cash account journal entries
- Monitor and manage cash flow related to collections
- Maintain strong internal controls and ensure financial accuracy
Requirements and Qualifications
- Associates degree in Accounting, Finance, or related field
- 8-10 years of accounting experience, preferably in an AEC or professional services firm
- Strong knowledge of bookkeeping, financial reporting, GAAP, and compliance
- Experience in budgeting, forecasting, and cash flow management
- Proficiency in Microsoft Excel, Unanet, or other ERP/CRM financial systems
- Strong analytical, problem-solving, and organizational skills
- Leadership ability to supervise and motivate accounting staff
- Clear and professional communication skills
- Ability to manage multiple priorities under deadlines
What We Offer
- Supportive and collaborative work environment
- Competitive compensation and benefits package
- Full-time, in-office role
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
Accounting/Auditing-
Industries
Architecture and Planning
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Inferred from the description for this job
Medical insurance
Vision insurance
401(k)
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