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Talent Acquisition | IT & Non-IT Recruitment Specialist | Expert in Legal, Media, and Healthcare Sectors
We are seeking a detail-oriented and experienced Billing Coordinator to join the finance team in Hackensack, NJ. This hybrid position is responsible for preparing and managing client invoices in compliance with internal billing guidelines and client-specific requirements. The ideal candidate will have law firm experience and familiarity with legal billing software.
Key Responsibilities:
- Prepare, edit, and finalize client invoices in line with firm policies and client billing agreements.
- Review billing data to ensure accuracy and completeness of time and expenses.
- Handle complex billing arrangements such as multi-matter discounts, split-party billing, and electronic bill submissions.
- Coordinate with attorneys and support staff to resolve billing discrepancies.
- Manage write-offs and billing adjustments per firm policies.
- Respond to client inquiries on billing and payment matters in a professional and timely manner.
- Generate customized billing formats and assist in creating reports for management review.
- Process a high volume of bills on a monthly basis.
Required Qualifications:
- Minimum of 3 years of billing experience in a law firm setting.
- Proficiency with legal billing software such as Elite 3E, Aderant, or similar.
- Strong knowledge of E-billing procedures and platforms.
- Advanced proficiency in Microsoft Office (especially Excel and Word).
- Excellent organizational, time management, and prioritization skills.
- High level of attention to detail and accuracy.
- Proven ability to work independently and handle shifting priorities in a fast-paced environment.
- Willingness to work extended hours as needed, including evenings or weekends.
Seniority level
Seniority level
Associate
Employment type
Employment type
Full-time
Job function
Job function
Finance and Accounting/Auditing-
Industries
Law Practice
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