MAI Capital Management
Join to apply for the
Executive Assistant
role at
MAI Capital Management Join to apply for the
Executive Assistant
role at
MAI Capital Management MAI Capital Management provided pay range
This range is provided by MAI Capital Management. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$90,000.00/yr - $100,000.00/yr GENERAL JOB DESCRIPTION
The Executive Assistant performs a variety of administrative duties to support the Family Office, Managing Partner. The Executive Assistant is comfortable being proactive and taking ownership of tasks, can assert themselves to hold others accountable, and ensures all tasks are completed on time.
Executes a broad variety of tasks for highly visible executives, including managing an active calendar of professional and personal appointments, composing and preparing professional and personal correspondence, arranging complex/detailed travel plans, board presentations, itineraries, and agendas, and planning and preparing numerous charitable events for the firm that require C-Suite participation.
Duties And Responsibilities
Interactions at all levels within the firm, as well as with clients, external executives, investors, board members, and partners. Point of contact for all professional and personal travel both domestic and internationally; on call and available as needed for travel support. Prepare and manage expense reports, ensuring accuracy and timely submission. Create and maintain the executive calendars. Assist in the preparation for Division events as needed, including offsite meetings, trainings, and retreats and ensuring all logistics are effectively managed. Coordinate and maintain meeting materials, ensuring all necessary documents are prepared in advance. Organize and distribute meeting notes, making sure they are accessible to all relevant parties. Handle incoming phone calls and messages with professionalism, courtesy, and discretion, ensuring they are appropriately screened and directed. Provides administrative support to executives and senior leadership, anticipates needs, and proactively executes support functions with a high degree of accuracy and efficiency Provides daily support by organizing and coordinating personal calendars, meetings, distributions, etc. and overseeing various special projects and tasks. Handles confidential information/documents with discretion and maintains a high level of confidentiality. Proactively identifies and resolves problems. Other duties as assigned.
Experience/Credentials
Associate's or Bachelor’s degree in Business Administration or other discipline required. Minimum of 5 years of related Executive Assistant and or project management experience supporting C-Suite executives Exceptional experience in domestic and international travel logistics is a must. Research, plan, and execute family travel for private and commercial flights, accommodations, cars, food, etc. High level of proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook). Strong communication skills, both written and verbal, with the ability to interact professionally with other senior executives and clients. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks simultaneously and handle high-pressure situations with a calm demeanor. Outstanding problem resolution skills Highly collaborative Demonstrated ability to maintain confidentiality and exercise discretion. Experience managing an executive’s calendar and travel arrangements. Experience supporting a high-level executive, managing complex schedules and communications. Flexibility to work outside standard business hours if needed.
FEATURED BENEFITS:
Medical Insurance Dental Insurance Vision Insurance 401(k) Health Savings Account Paid Maternity Leave Paid Parental Leave Tuition Reimbursement
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at MAI Capital Management by 2x Get notified about new Executive Assistant jobs in
San Ramon, CA . San Francisco, CA $112,200.00-$148,700.00 3 days ago San Francisco, CA $141,557.00-$198,185.00 2 weeks ago Executive Assistant to the Chief People Officer
Redwood City, CA $112,800.00-$169,200.00 1 week ago Executive Assistant to Partners - Venture Capital Firm
San Francisco, CA $110,000.00-$130,000.00 4 days ago Redwood City, CA $90,000.00-$125,000.00 1 week ago San Francisco, CA $100,000.00-$130,000.00 6 days ago San Francisco, CA $152,000.00-$179,000.00 2 weeks ago Executive Assistant/Office Manager at Series A Fintech AI Startup
San Francisco, CA $100,000.00-$130,000.00 4 days ago San Francisco, CA $168,300.00-$253,000.00 2 weeks ago Executive Assistant to Partner and Principal at Venture Firm
San Francisco, CA $140,000.00-$160,000.00 9 hours ago San Francisco, CA $68,000.00-$85,000.00 7 months ago Sr. Executive Assistant Business Partner II
San Francisco, CA $160,000.00-$178,000.00 2 hours ago San Francisco, CA $85,000.00-$100,000.00 13 hours ago Oakland, CA $70,000.00-$85,000.00 4 days ago San Francisco, CA $200,000.00-$225,000.00 3 weeks ago San Francisco, CA $85,000.00-$100,000.00 4 days ago San Francisco, CA $104,000.00-$130,000.00 3 weeks ago San Francisco, CA $105,000.00-$115,000.00 3 days ago Family Personal Assistant/Estate Manager to UHNW Family
San Mateo County, CA $130,000.00-$160,000.00 9 hours ago Executive Assistant – PH (affiliate job post)
San Francisco, CA $25.00-$35.00 3 weeks ago San Francisco, CA $24.04-$32.45 1 month ago San Francisco, CA $40.00-$43.00 4 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr
Executive Assistant
role at
MAI Capital Management Join to apply for the
Executive Assistant
role at
MAI Capital Management MAI Capital Management provided pay range
This range is provided by MAI Capital Management. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range
$90,000.00/yr - $100,000.00/yr GENERAL JOB DESCRIPTION
The Executive Assistant performs a variety of administrative duties to support the Family Office, Managing Partner. The Executive Assistant is comfortable being proactive and taking ownership of tasks, can assert themselves to hold others accountable, and ensures all tasks are completed on time.
Executes a broad variety of tasks for highly visible executives, including managing an active calendar of professional and personal appointments, composing and preparing professional and personal correspondence, arranging complex/detailed travel plans, board presentations, itineraries, and agendas, and planning and preparing numerous charitable events for the firm that require C-Suite participation.
Duties And Responsibilities
Interactions at all levels within the firm, as well as with clients, external executives, investors, board members, and partners. Point of contact for all professional and personal travel both domestic and internationally; on call and available as needed for travel support. Prepare and manage expense reports, ensuring accuracy and timely submission. Create and maintain the executive calendars. Assist in the preparation for Division events as needed, including offsite meetings, trainings, and retreats and ensuring all logistics are effectively managed. Coordinate and maintain meeting materials, ensuring all necessary documents are prepared in advance. Organize and distribute meeting notes, making sure they are accessible to all relevant parties. Handle incoming phone calls and messages with professionalism, courtesy, and discretion, ensuring they are appropriately screened and directed. Provides administrative support to executives and senior leadership, anticipates needs, and proactively executes support functions with a high degree of accuracy and efficiency Provides daily support by organizing and coordinating personal calendars, meetings, distributions, etc. and overseeing various special projects and tasks. Handles confidential information/documents with discretion and maintains a high level of confidentiality. Proactively identifies and resolves problems. Other duties as assigned.
Experience/Credentials
Associate's or Bachelor’s degree in Business Administration or other discipline required. Minimum of 5 years of related Executive Assistant and or project management experience supporting C-Suite executives Exceptional experience in domestic and international travel logistics is a must. Research, plan, and execute family travel for private and commercial flights, accommodations, cars, food, etc. High level of proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook). Strong communication skills, both written and verbal, with the ability to interact professionally with other senior executives and clients. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to manage multiple tasks simultaneously and handle high-pressure situations with a calm demeanor. Outstanding problem resolution skills Highly collaborative Demonstrated ability to maintain confidentiality and exercise discretion. Experience managing an executive’s calendar and travel arrangements. Experience supporting a high-level executive, managing complex schedules and communications. Flexibility to work outside standard business hours if needed.
FEATURED BENEFITS:
Medical Insurance Dental Insurance Vision Insurance 401(k) Health Savings Account Paid Maternity Leave Paid Parental Leave Tuition Reimbursement
Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at MAI Capital Management by 2x Get notified about new Executive Assistant jobs in
San Ramon, CA . San Francisco, CA $112,200.00-$148,700.00 3 days ago San Francisco, CA $141,557.00-$198,185.00 2 weeks ago Executive Assistant to the Chief People Officer
Redwood City, CA $112,800.00-$169,200.00 1 week ago Executive Assistant to Partners - Venture Capital Firm
San Francisco, CA $110,000.00-$130,000.00 4 days ago Redwood City, CA $90,000.00-$125,000.00 1 week ago San Francisco, CA $100,000.00-$130,000.00 6 days ago San Francisco, CA $152,000.00-$179,000.00 2 weeks ago Executive Assistant/Office Manager at Series A Fintech AI Startup
San Francisco, CA $100,000.00-$130,000.00 4 days ago San Francisco, CA $168,300.00-$253,000.00 2 weeks ago Executive Assistant to Partner and Principal at Venture Firm
San Francisco, CA $140,000.00-$160,000.00 9 hours ago San Francisco, CA $68,000.00-$85,000.00 7 months ago Sr. Executive Assistant Business Partner II
San Francisco, CA $160,000.00-$178,000.00 2 hours ago San Francisco, CA $85,000.00-$100,000.00 13 hours ago Oakland, CA $70,000.00-$85,000.00 4 days ago San Francisco, CA $200,000.00-$225,000.00 3 weeks ago San Francisco, CA $85,000.00-$100,000.00 4 days ago San Francisco, CA $104,000.00-$130,000.00 3 weeks ago San Francisco, CA $105,000.00-$115,000.00 3 days ago Family Personal Assistant/Estate Manager to UHNW Family
San Mateo County, CA $130,000.00-$160,000.00 9 hours ago Executive Assistant – PH (affiliate job post)
San Francisco, CA $25.00-$35.00 3 weeks ago San Francisco, CA $24.04-$32.45 1 month ago San Francisco, CA $40.00-$43.00 4 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr