Fleet Supervisor

Salary : $100,319.00 - $132,013.00 AnnuallyLocation : Issaquah, WAJob Type: Full TimeJob Number: 2025-00072Department: Administrative ServicesDivision: FleetOpening Date: 08/11/2025 SummaryJoin our exceptional Fleet team, where we enhance lives through public service. This position offers excellent pay and benefits, along with an outstanding work environment with a focus on teamwork and career growth.Under the direction of the Fleet Manager, this position supervises the operations and personnel of the Fleet Division of the Administrative Services Department. This position oversees the City's vehicle and equipment fleet, including procurement, repair, maintenance, replacement planning, and regulatory compliance, ensuring cost-effective, safe, and reliable service. This role also supervises skilled mechanics and works collaboratively with others to meet operational needs. The Fleet Supervisor also assists in developing fleet policies and supervising a comprehensive preventative maintenance program aligned with the City's sustainability goals.DISTINGUISHING CHARACTERISTICSThe position is distinguished from Fleet Manager by the nature of the daily supervision of activities, equipment, and leadership of staff within the assigned division, and the manager has full responsibility for oversight of strategic planning and development of capital and operating budgets.SUPERVISION RECEIVED AND EXERCISEDDirect supervision is provided by the Fleet Manager.Supervises and provides direction to Heavy Equipment Mechanics and Mechanic staff.BENEFITSIn addition to a competitive salary, the City offers the following:Medical Plans: Excellent low- and high-deductible options, free for you and low cost to add your whole family. HSA Contributions: Employer contributions for high-deductible plans are $3,350 for individuals and $6,650 for families. Dental and Vision: 100% employer-paid coverageTime Off: Generous vacation and sick time, 40 hours of management leave annually, and 14 paid holidays.Retirement: Participation in the Public Employees' Retirement System (PERS) with employer contributions.Deferred Compensation: $200/month match into a 457b deferred compensation plan.And More! EQUITY STATEMENT The City of Issaquah strives to be a diverse workforce that is representative of the community we serve. We value a variety of perspectives and life experiences and encourage people of all backgrounds to apply. Applicants are considered for employment without regard to race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, age, disability, veteran status, genetic information, or any other protected status under federal, state, and local laws. We believe diversity and inclusion among our teammates is critical to the success of our City operations. This position is open until filled with a first review date of Sunday, August 31st. Essential Functions Supervises, trains, and evaluates staff; addresses performance issues and supports employee development.Monitors the operation, maintenance, and replacement planning of all City-owned fleet vehicles and equipment.Develops and implements comprehensive preventative maintenance and repair programs.Coordinates procurement and disposal of vehicles and equipment, including writing specifications and preparing bid packages.Assists with the development of the annual operating and capital budgets for fleet services.Participates in large purchasing decisions.Ensures compliance with local, state, and federal vehicle safety and emissions regulations.Implements effective use and systematic upgrades of the maintenance management fleet and fuel software systems. Monitors data for performance and lifecycle planning.Collaborates with departments to ensure vehicle availability, service responsiveness, cost control, and replacement planning. Solicits and reviews feedback from customers for areas of improvement. Assist with the development of fleet policies, procedures, and service level agreements. Implements the policies, procedures, and service level agreements with staff.Leads sustainability efforts such as fleet electrification, fuel management, and greenhouse gas reduction strategies.Responds to emergencies and after-hours incidents involving City vehicles or fleet operations.Ensures safety practices, procedures, and equipment are adhered to and investigates accidents as needed.Recommends and executes new business practices, workflows, and procedures to effectively deliver services.Reviews and monitors expenses to meet budget objectives.Prepares and processes accounting documents, including requisitions, invoices, and expense claims.Identifies needed contractor services; prepares and negotiates contracts; reviews billing for services; monitors contractors' performance; ensures compliance with terms of agreements.Prepares and maintains accurate records, but not limited to, work orders, customer requests, invoices, billing adjustments, budget reports, time sheets, and training accomplishments.Ensures equipment and materials are maintained, available, and ready in anticipation of emergency events.Evaluates and recommends equipment and vehicle upgrades, purchases, and repairs/reconditioning/replacement in accordance with budget, performance, and management priorities.Manage City fuel delivery, consumption, and storage program while ensuring compliance with local, state, and federal laws and ordinances.Awareness of OSHA/WISHA/DOT/NHTSA/NFPA safety compliance standards. QualificationsMinimum QualificationsEducation & ExperienceHigh School Diploma or GED required, associate's degree or technical certification in fleet management, automotive technology, public administration, or related field preferred.Minimum of five (5) years of increasingly responsible experience in fleet operations or maintenance.Three (3) years of supervisory experience, team leadership experience, preferred, or other demonstrated leadership experience preferred.Equivalent combinations of education, experience, and training that demonstrate the ability to perform the work may be considered.Licenses & CertificationsValid Washington State Driver's License with an acceptable driving record.CDL Class B or Class A with endorsements. Knowledge, Skills & AbilitiesKnowledge of:Fleet maintenance principles and practices for gasoline, diesel, and alternative energy vehicles.Light- and heavy-duty vehicles, construction equipment, and public safety fleet.Hydraulics and electrical systems.Welding principles, practices, and techniques.Preventive maintenance and lifecycle cost analysis.Purchasing and contract administration processes.Supervisory principles, including performance management and labor relations.Computer-based maintenance management systems, fuel management systems, and diagnostic equipment.State and federal vehicle regulations, including DOT and emissions requirements.Organization, functions, and activities of City departments and divisions.Skill in:Planning and organizing work, developing policies, and managing budgets.Diagnosing mechanical issues and evaluating repair alternatives.Communicating clearly in oral and written form.Managing vendor relationships and contract compliance.Using computers and software applications effectively.Mentoring and supervising a team. Ability to:Maintain current knowledge of new developments in the automotive repair field.Administer purchase contracts for annual vehicles and equipment.Evaluate user needs to determine equipment purchase requirements.Prepare clear and concise reports.Develop and maintain accurate records of department activities, budgets, etc.Lead and motivate a diverse team of professionals.Develop and implement process improvements.Build cooperative relationships with internal departments and external partners.Balance workload and competing priorities in a fast-paced work environment. Working ConditionsThe work is performed in both office and shop environments. Field work may include exposure to noise, grease, fumes, and all weather conditions. The employee is frequently required to stand, walk, stoop, kneel, crouch, and lift up to 50 pounds. Availability for emergency response efforts during off-hours is expected. In recognition of the value its employees deliver to the organization, the City of Issaquah offers a generous compensation and benefits package, which includes 12 paid holidays and 2 paid personal holidays per year; vacation and sick leave; medical, dental, vision, and orthodontia insurance for employees and their eligible dependents; optional Flexible Spending Account; Employee Assistance Program; life and disability insurance; wellness program; education tuition reimbursement; deferred compensation options with matching contributions; and retirement benefits through the Washington State Retirement System. The City is a member of the Social Security System.