Direct message the job poster from Solomon Page
Recruiter Fashion and Beauty Solomon Page
We are looking for a freelance Office Manager/Executive Assistant for a top beauty company out of their NYC offices! We are seeking a highly organized and proactive Office Manager / Executive Assistant to support our two executives and internal teams. This individual will oversee essential office functions and vendor relationships, coordinate administrative tasks, and maintain an organized and professional office environment. The ideal candidate is resourceful, detail-oriented, and thrives in a fast-paced environment.
Responsibilities:
- Act as the primary point of contact for all internal and external office-related inquiries
- Issue visitor passes and schedule visitors with the building security team.
- Accept, sort and distribute all incoming mail deliveries. Distribute interoffice mail, FedEx, UPS, and any courier packages. as needed.
- Ensure conference rooms are kept neat and set up in preparation for large meetings
- Oversee office maintenance with vendors and building management, ensuring all request are completed to a high standard and in a timely manner.
- Oversee the upkeep of kitchen and common areas on both floors, including food and beverage management, dishwasher loading, and snack restocking.
- Maintain and clean coffee machines.
- Order and replenish snacks and beverages
- Maintain office supplies and ensure a clean, organized, and professional workspace
- Coordinate executive calendars, schedule meetings, and make travel arrangements.
- Manage lunch orders and meeting preparations for Executives
- Draft, edit, and proofread correspondence, letters, and internal documents.
- Provide support to internal departments
- Arrange all domestic and international travel including flights, hotels, restaurants, itineraries, car service, and visas as needed. This includes weekly domestic travel to NYC.
- Handle sensitive and confidential information with a high level of discretion
- Foster a positive and productive work environment.
- Work with external board organizations to ensure there are no conflicts between the external needs and the business needs.
- Liaison between Company and the Company's board of directors related to quarterly and monthly board meetings.
- Organize and submit expense reports and maintain records.
- Work closely with the finance team to review all invoices & POs pending approval and approve on their behalf as needed.
- Assist with prioritizing requests as they arise
- Assist with creating documents, spreadsheets, and presentations as needed
- Coordinate events including off-site events, leadership meetings, and office events.
- Other duties as assigned
- Prior experience as an Office Manager, Executive Assistant, or similar administrative role within a corporate environment
- Expert level Outlook, MS Teams, Zoom, Excel, and PowerPoint
- Strong verbal and written communication skills
- Exceptional organizational skills and impeccable attention to detail.
- Able to maintain a high level of professionalism, integrity and discretion in handling confidential information
- Excellent written and verbal communication skills.
- Strong organizational and time-management capabilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook); tech-savvy and able to troubleshoot basic IT issues.
- Ability to juggle multiple priorities and meet deadlines in a dynamic setting.
- Experience or familiarity with commercial real estate or property management is a plus, but not required.
- Positive attitude and a willingness to learn!
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
Seniority level
Seniority level
Not Applicable
Employment type
Employment type
Contract
Job function
Job function
Administrative-
Industries
Administrative and Support Services
Referrals increase your chances of interviewing at Solomon Page by 2x
Get notified about new Office Manager jobs in New York, NY .
New York, NY $85,000.00-$95,000.00 1 day ago
Hoboken, NJ $45,000.00-$47,000.00 2 days ago
New York, NY $70,000.00-$100,000.00 1 month ago
New York, NY $75,000.00-$105,000.00 3 weeks ago
New York, NY $75,000.00-$85,000.00 2 weeks ago
New York, NY $70,000.00-$85,000.00 2 weeks ago
New York, NY $75,000.00-$100,000.00 1 week ago
New York, NY $55,000.00-$70,000.00 3 days ago
New York, NY $75,000.00-$85,000.00 1 week ago
New York, NY $95,000.00-$105,000.00 16 hours ago
New York, NY $70,000.00-$100,000.00 5 days ago
New York, NY $90,000.00-$115,000.00 2 weeks ago
New York City Metropolitan Area $20.00-$25.00 1 week ago
New York, NY $90,000.00-$120,000.00 3 days ago
New York, NY $85,000.00-$95,000.00 2 weeks ago
New York, NY $80,000.00-$90,000.00 1 day ago
New York, NY $100,000.00-$115,000.00 3 weeks ago
New York, NY $85,000.00-$110,000.00 5 days ago
New York, NY $85,000.00-$100,000.00 2 weeks ago
New York City Metropolitan Area 3 weeks ago
Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr