Office Manager

This range is provided by Matlock Group LLC. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$60,320.00/yr - $70,720.00/yr

Direct message the job poster from Matlock Group LLC

President @ Matlock Group LLC | We connect companies with qualified Accounting, HR, and Office Support Professionals!

We are partnering with a well-established commercial painting company with a reputation for delivering high-quality services to their clients. They pride themselves on their professionalism, commitment to excellence, and their dedicated team of experts.

We are seeking an organized, detail-oriented, and proactive Office Manager to join their growing team and help ensure the smooth operation of our business.

This role offers a pay rate range of $60,320 - $70,720/year.

Job Description: As the Office Manager, you will play a key role in the administrative operations. You will be responsible for overseeing a variety of tasks related to payroll, COI (Certificate of Insurance) management, job costing, billing, and supporting our project management team.

The ideal candidate is detail-oriented, highly organized, and familiar with QuickBooks Desktop and other office management processes.

Key Responsibilities:

• Payroll Management: Handle bi-weekly payroll processing for employees using QuickBooks Desktop and ensure accurate timesheet tracking.
• COI Management: Pull and track Certificates of Insurance (COIs) for clients and subcontractors, ensuring compliance with company standards.
• Bid Follow-Up: Assist in following up with clients on bids and proposals, ensuring timely responses and communication.
• Bonding: Manage bonding processes, including obtaining and tracking necessary bonds for projects.
• Job Costing & Billing: Oversee job costing and assist in the preparation and tracking of invoices for completed jobs. Ensure accurate billing based on contracts and job specifics.
• QuickBooks Management: Utilize QuickBooks Desktop to maintain accurate financial records, including accounts payable and receivable, invoicing, and job costing.
• Administrative Support: Provide general office support, including filing, document management, and maintaining office supplies.

Qualifications:

• Proven experience in office management or a similar administrative role, preferably within the construction or commercial painting industry.
• Strong knowledge and hands-on experience with QuickBooks Desktop for payroll, billing, job costing, and financial reporting.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team in a fast-paced environment.
• High school diploma required; Associate's degree or equivalent experience preferred.

Seniority level

Associate

Employment type

Full-time

Job function

Accounting/Auditing and Administrative

Industries

Construction, Specialty Trade Contractors, and Paint, Coating, and Adhesive Manufacturing