Aalo Atomics
About Aalo Atomics
Aalo Atomics is pioneering a new era in clean energy with factory-fabricated microreactors designed to deliver affordable, scalable, and reliable nuclear power. Our mission is to make nuclear energy globally accessible, starting with the Aalo-1, a 10 MWe reactor leveraging cutting-edge safety, modularity, and efficiency. Based in Austin, TX, we're rapidly growing as we work to deploy the world's first fleet of advanced microreactors. Join us and help revolutionize energy for a sustainable future.
About the role
We are seeking a highly organized and proactive Office Manager to oversee administrative operations while taking on specialized responsibilities including bookkeeping, technical editing, marketing, training, and communication quality assurance document control. The ideal candidate will bring experience in managing day-to-day office functions with a commitment to maintaining quality standards, efficient document management, and effective communication strategies. This role is crucial for ensuring operational efficiency, compliance, and supporting a dynamic team.
What you'll do
Office Management
Aalo Atomics is pioneering a new era in clean energy with factory-fabricated microreactors designed to deliver affordable, scalable, and reliable nuclear power. Our mission is to make nuclear energy globally accessible, starting with the Aalo-1, a 10 MWe reactor leveraging cutting-edge safety, modularity, and efficiency. Based in Austin, TX, we're rapidly growing as we work to deploy the world's first fleet of advanced microreactors. Join us and help revolutionize energy for a sustainable future.
About the role
We are seeking a highly organized and proactive Office Manager to oversee administrative operations while taking on specialized responsibilities including bookkeeping, technical editing, marketing, training, and communication quality assurance document control. The ideal candidate will bring experience in managing day-to-day office functions with a commitment to maintaining quality standards, efficient document management, and effective communication strategies. This role is crucial for ensuring operational efficiency, compliance, and supporting a dynamic team.
What you'll do
Office Management
- Oversee daily administrative tasks, including office supplies management, scheduling, and coordination of meetings.
- Act as the main point of contact for internal and external communications, ensuring a welcoming office environment.
- Assist in policy and procedure development to maintain an efficient office environment.
- Perform general bookkeeping tasks, including accounts payable/receivable, invoicing, and expense tracking.
- Reconcile accounts and prepare financial reports in coordination with external accounting support.
- Support budget tracking and financial planning efforts.
- Maintain document control processes in compliance with quality assurance standards.
- Manage version control, archiving, and retrieval of essential documents, including technical specifications, project documentation, and operational records.
- Review and edit technical documents to ensure accuracy, clarity, and consistency with company standards.
- Collaborate with technical teams to format, proofread, and finalize reports, proposals, and other key documentation.
- Maintain and organize technical documentation repositories for easy access and reference.
- Coordinate training sessions for new and existing employees on company policies, quality assurance, and document control procedures.
- Develop training materials and resources to ensure team adherence to document control and office protocols.
- Track and report on training activities, ensuring staff remain up-to-date on relevant policies and skills.
- Foster effective communication within the team and with external stakeholders, including vendors, partners, and clients.
- Coordinate team meetings, preparing agendas, and capturing notes to ensure actionable follow-ups.
- Support company culture and team-building initiatives to maintain a cohesive, productive work environment.
- Bachelor's degree in Business Administration, Quality Management, or a related field.
- 3+ years of experience in office management, document control, or a related role.
- Proficiency in document management systems and bookkeeping software (e.g., QuickBooks).
- Strong editing and technical writing skills.
- Exceptional organizational, multitasking, and communication skills.
- Attention to detail and commitment to quality.
- Ability to prioritize and manage multiple tasks with competing deadlines.
- Strong interpersonal skills and the ability to foster a positive work environment.
- Proactive problem-solving skills with a team-oriented mindset.