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Join Procopio Homes as Our Next Office Administrator - Help Build Excellence Behind the Scenes
Since 1988, Procopio Homes has built a reputation for quality craftsmanship and personalized service in the residential construction industry. What began as a father-and-son partnership has grown into one of the region's most respected homebuilders-now led by Albert Procopio Jr., who upholds the same high standards instilled by past generations.
We're seeking a skilled and detail-oriented Office Administrator to become an integral part of our team. If you're driven, organized, and have a solid background in construction bookkeeping and office operations, we want to hear from you.
Learn more about us:
About the Office Administrator Role:
The Office Administrator is responsible for overseeing daily administrative operations and maintaining accurate financial records. This position plays a critical role in coordinating with our construction and leadership teams, ensuring our office runs smoothly and efficiently.
As the Office Administrator , you'll lead general office administration, manage full-cycle bookkeeping, support human resources compliance, and assist in reporting key financials. You'll also be the go-to liaison for our accountant and external partners to ensure financial accuracy and business continuity.
Office Administrator Key Responsibilities:
- Handle full-cycle bookkeeping: A/P, A/R, payroll, reconciliations, and financial reporting
- Manage Work in Progress (WIP), job costing, and Cost of Goods Sold (COGS)
- Maintain subcontractor compliance: COIs, lien waivers, W-9s, 1099s
- Collaborate with project managers to track and monitor job costs and billing
- Assist the President with administrative and operational tasks
- Prepare and file regulatory documents with federal, state, and local agencies
- Oversee human resources functions, benefits compliance, and internal communications
- Support the Accountant in:
- Monthly financial statements and ledger reconciliation
- Budgeting, forecasting, and cash flow reporting
- Tax filings: sales tax, payroll tax, and year-end reports
- Ensuring GAAP and industry compliance
- Proven experience as an Office Administrator , ideally in residential or commercial construction
- Strong knowledge of job costing, COGS, and WIP tracking
- Skilled in QuickBooks, Sage, or similar construction accounting software
- Familiarity with AIA billing, contract compliance, and progress billing (preferred)
- Excellent communication, attention to detail, and organizational skills
- Tech-savvy with the ability to adapt to evolving systems and processes
- Full-time, in-office
- Monday-Friday, 9:00 AM - 5:00 PM
- Competitive salary based on experience
- Salary range is $45,000-$55,000
- Opportunities for growth within a fast-paced, reputable construction firm
Why Work at Procopio Homes?
At Procopio Homes, we don't just build beautiful homes-we build careers. As our next Office Manager , you'll work in a supportive environment where your attention to detail and operational expertise directly contribute to the success of every project.
Apply now and take your next step as an Office Administrator in the construction industry.