King County
Join to apply for the Administrative Specialist II role at King County, WA
4 days ago Be among the first 25 applicants
Join to apply for the Administrative Specialist II role at King County, WA
Get AI-powered advice on this job and more exclusive features.
Summary
The Department of Adult and Juvenile Detention (DAJD) is seeking a skilled candidate for the
Summary
The Department of Adult and Juvenile Detention (DAJD) is seeking a skilled candidate for the Administrative Specialist II position located within the King County Correctional Facility. The Administrative Specialist II will coordinate the book exchange program for jail residents. Its also responsible for a wide variety of administrative clerical duties for coordinating resident programming, while providing exceptional customer service delivery and support to resident program staff within the jail. The incumbent will have regular, direct contact with residents, detainees and defendants, Correctional Officers, and the public.
The Resident Services work group within the Seattle and Kent Division detention facilities is responsible for overseeing the volunteer and contracted programs which are designed to provide skill building opportunities while connecting participants to agency representatives for coordination of reentry stabilization services.
ABOUT THE DEPARTMENT: The Department of Adult and Juvenile Detention (DAJD) is a professional and nationally recognized organization that support safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies.
DEPARTMENT MISSION: We provide in-custody and community-based services that are data informed, advance safety, lead system change, and promote equitable outcomes for the people we serve.
Job Duties
JOB DUTIES: The job description is an overview and is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all the functions and tasks required of this position.
- Manage the Book Exchange Program, including inventory management, ordering, tracking, and organization.
- Deliver books to jail residents at King County Correctional Facility.
- Process timekeeping requests.
- Perform clerical duties in a secured facility, such as:
- Greeting and directing volunteers and contracted professionals
- Answering and routing calls
- Providing professional and courteous customer service
- Handle general clerical tasks, including:
- Opening, stamping, and distributing incoming mail
- Composing correspondence and memorandums
- Data entry and retrieval
- Filing, photocopying, and using Microsoft Word, Excel, and Outlook
- Sort and distribute jail resident kites (requests) to appropriate program mailboxes.
- Respond to general resident inquiries with accurate and timely information.
- Maintain program records and assist with tracking and retrieving information as needed.
- Assist with the distribution and tracking of resident eyeglasses.
- Perform other related duties as assigned within the scope of responsibility.
- Two (2) years full time office work experience which includes one (1) year of experience work in high quantity/high volume customer service environment.
- High School Diploma or GED.
- Must be proficient in Microsoft Office Suite including Word and Excel, use of general office equipment.
- Strong verbal and written communication skills.
- Proficient to advanced skills in Microsoft Office Suite, particularly Word and Excel.
- Experience in the criminal justice and/or corrections field.
- Background in organizational work related to library services.
- Prior experience working in a library environment.
WORK LOCATION/SCHEDULE: Employees will work onsite in a secure jail environment at the King County Correctional Facility, located at 500 5th Avenue, Seattle, WA 98104. This position will work a 40-hour workweek and is overtime-eligible. Standard work hours are Monday through Friday, 8:00 a.m.- 4:30 p.m. Schedule assignments are subject to the staffing needs of the department and bargaining unit bidding process as applicable.
UNION MEMBERSHIP: This position is represented by Washington State Council of County and City Employees, Local 21-AD DAJD bargaining unit.
WHO MAY APPLY: This position is open to all qualified candidates. Internal consideration maybe given to current DAJD and King County employees. Applicants requesting Veteran's Preference must provide a copy of their DD-214, a scanned copy (pdf format) will suffice for this purpose.
HOW TO APPLY: Please submit your current resume and a cover letter detailing your experience and qualifications. Completion of the full King County application and the supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.
SELECTION PROCESS: Initial screening will be based upon a review of application materials. The employment history detailed in your application materials must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. Candidates determined to be most competitive based upon the initial application review will proceed to the next phase of the selection process. The selection process may include a written exercise and/or a computer-based skills testing to demonstrate writing skills and computer proficiency.
SPECIAL REQUIREMENTS: The person selected for this position may be required to complete a thorough background investigation process, including fingerprinting, criminal history check, and reference checks.
DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to Jaclyn Smith, DAJD Sr. Human Resources Analyst, at 206-263-3379 or
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles -we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all back grounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of ay or other forms of compensation.
Benefits
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide whats best for themselves and their eligible dependents
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12 paid holidays each year plus two personal holidays
- Generous vacation and paid sick leave
- Paid parental, family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? AND Do you possess the skills and abilities to qualify for this position?
- Yes, I was given a layoff notice from my Career Service role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
- No.
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
How many years of full-time work experience do you have performing clerical work in an office setting?
- None, but I'm willing to learn
- Less than one year of experience
- 1-3 years of experience
- 4-5 years of experience
- More than 5 years of experience
Please indicate your level of proficiency utilizing Microsoft Office Suite (Word, Excel, and Outlook). Note: a general description for beginner, intermediate, and expert proficiency has been provided. Please select the level of proficiency that accurately reflects your skill level. (The Department may choose to conduct skills testing).
- Beginner - able to open, create, save, and modify documents.
- Intermediate - create mailing lists and posters in Word, use Excel formulas and make calculations, and schedule meetings and create distribution lists in Outlook.
- Expert - create complex databases, formulas, and pivot tables in Excel; format and reuse headers and manage page layouts in Word; and import and export data and work with public folders in Outlook.
- I do not have experience utilizing Microsoft Office Suite, but I would like the opportunity to learn.
Have you undergone the background investigation process for employment with the King County Department of Adult and Juvenile Detention within the last two years?
- Yes
- No
Are you at least 20 1/2 years old at this time?
- Yes
- No
Do you possess a valid driver's license and/or can you obtain a Washington State driver's license by the date of employment?
- Yes
- No
Are you currently, or have you in the past, participated in volunteer activities within a King County Department of Adult and Juvenile Detention facility (Maleng Regional Justice Center, King County Correctional Facility or King County's Juvenile Detention Facility)?
- Yes
- No
All candidates for employment with DAJD must undergo a thorough background investigation process. This process includes an investigation for criminal activity, traffic records, conviction records, employment and education history, character and reputation in the community, etc. Selected positions may also require psychological testing and evaluation, and a pre-employment general medical physical. Applicants may be rejected for criminal behavior, drug use, or any indications in the areas listed in the "Background Investigation Screening" questionnaire. Are you willing to undergo a background investigation process as described above?
- Yes
- No
Working in a jail setting will involve potential emergency situations and close work with jail residents. The noise level in this type of environment may be moderate to loud. Are you willing to work in a position that is set in a jail?
- Yes
- No
In the last 3 years, have you bought, sold, offered to sell, possessed, transported, manufactured, delivered or possess with intent to manufacture or deliver a controlled substance?
- Cocaine or crack
- Club drugs - Ecstasy, Ketamine, GHB, Rohypnol or MOMA
- Hallucinogens - PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin
- Opiates - Opium, Morphine or Heroin
- Stimulants - Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine
- Aerosols -Huffing paint or Nitrous Oxide (Whippits), or Khat
- Yes
- No
In the last 3 years, have you illegally used any other controlled substance or other illegal drugs/narcotics? For purposes of this question, illegal drugs/narcotics/controlled substances include, but is not limited to, the following: Cocaine or Crack Club drugs: Ecstasy, Ketamine, GHB, Rohypnol, or MOMA Hallucinogens: PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin
- Opiates: Opium, Morphine or Heroin
- Stimulants: Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine
- Aerosols: Huffing paint, Nitrous Oxide (Whippits), or Khat
- Yes
- No
In the last 3 years, have you been convicted of Driving Under the Influence (alcohol or drugs)?
- Yes
- No
In the last 3 years, have you been convicted of a domestic violence or a domestic violence-related crime?
- Yes
- No
Have you ever been disciplined in the workplace for sexual, racial, or other harassment or discrimination?
- Yes
- No
The Department of Adult and Juvenile Detention is firmly committed to a drug-free workplace. Employees of the department are prohibited from using illegal drugs. Should you be hired by the Department of Adult and Juvenile Detention, you acknowledge that you will adhere to the department's policies and rules regarding drug use.
- Yes
- No
- Required Question
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Administrative-
Industries
Government Administration
Referrals increase your chances of interviewing at King County, WA by 2x
Sign in to set job alerts for Administrative Specialist roles.
Seattle, WA $50,000.00-$107,100.00 1 week ago
Bellevue, WA $89,850.00-$112,310.00 2 weeks ago
Bellevue, WA $50,000.00-$107,100.00 1 day ago
Seattle, WA $66,800.00-$142,800.00 2 weeks ago
Seattle, WA $66,800.00-$142,800.00 3 weeks ago
Seattle, WA $85,000.00-$95,000.00 2 weeks ago
Executive Assistant, Returns and ReCommerce
Bellevue, WA $66,800.00-$142,800.00 6 days ago
Seattle, WA $60,000.00-$73,000.00 1 week ago
Part-Time Workplace Experience Coordinator
Seattle, WA $80,000.00-$110,000.00 21 hours ago
Lynnwood, WA $118,000.00-$155,000.00 1 week ago
Kenmore, WA $50,000.00-$80,000.00 1 year ago
Seattle, WA $3,954.00-$5,289.00 2 weeks ago
Seattle, WA $72,000.00-$87,000.00 1 week ago
Bellevue, WA $66,800.00-$142,800.00 20 hours ago
Seattle, WA $55,000.00-$65,000.00 1 week ago
Seattle, WA $90,000.00-$115,000.00 6 days ago
Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr