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Clarity Recruiting

Office Manager

Clarity Recruiting, Boston

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1 day ago Be among the first 25 applicants

This range is provided by Clarity Recruiting. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $85,000.00/yr

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Growing Your Business & Building Better Teams

Global consulting firm is looking for an energetic Office Manager and Executive Assistant to join their growing team.

This is a fully in-office role in Boston, MA.

Responsibilities:

  • Provide administrative support to the senior consulting professionals based in New York and Boston including but not limited to the following:
  • Manage complex calendaring, prepare business travel itineraries, and process expense and time reports
  • Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes
  • Support client outreach and facilitate connectivity for contracts, billing, etc. between the senior leaders, client, and internal operations teams
  • Oversight and management of Boston office space and its people including but not limited to:
  • Manage office assignments for operations and consulting teams (including visitors), office efficiency analysis, identify improvements needed
  • Facilitate office construction, repairs, and development
  • Maintain emergency response plans for the office and ensure they are up to date
  • Ensure the most welcoming and productive office environment by managing building-provided services (janitorial, carpet cleaning, engineering, repairs, etc.). Liaise directly with building management and/or landlord on all office space items per lease agreement.
  • Manage office supplies and office kitchen stock ordering, receiving, and stocking
  • Assist the People team with staff onboarding/off-boarding and training event support
  • Plan and organize Boston office client events, team-building events, and trainings
  • Additional responsibilities as identified.

Qualifications & Experience:

  • Bachelors degree or equivalent experience
  • Track record of relevant experience
  • Highly proficient with Microsoft Office Suite: especially work with MS Teams; Outlook; Excel; Word, PowerPoint
  • Excellent oral and written communication skills
  • Impeccable attention to detail and self-review and strong follow-up skills
  • Demonstrates ownership and accuracy of work product
  • Strong collaborator who knows how to connect the dots
  • Strong focus on customer service and employee experience
  • Professional services industry experience strongly preferred
  • Self-starter who can work with minimal oversight
  • Ability and desire to learn and develop new skills

Base Range: 75-85K

This is a bonus-eligible position.

  • unlimited PTO, subject to approval by line manager & provided goals of the business are met / there is coverage for EA duties + week of Dec 25-Jan 1 firm-wide shut down
  • 4% Safe Harbor 401K contribution (not a match, contribution irrespective of employee contributions); eligibility 1st day of mo. after 90 days of start
  • wellness stipend up to $100 / mo. (physical or mental wellness not otherwise paid for by insurance)
  • health benefits (large share of premium covered by the firm)
  • Carrot - a specialty family planning benefit for anything in that realm not covered by insurance (10K lifetime max benefit)
  • Generous parental leave policy
  • Gift matching for donations to non-profits (certain types are excluded)
Seniority level
  • Seniority level
    Associate
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Administrative
  • Industries
    Business Consulting and Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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