Logo
Addison Group

Proposal Coordinator

Addison Group, Tomball

Save Job

Job Title : Proposal Coordinator

Location: Houston, TX

Pay : $31.25 - $40.00 / hour DOE


Key Responsibilities

  • Proposal Management
  • Review RFPs, RFQs, and RFIs to identify submission requirements, timelines, and evaluation criteria.
  • Develop proposal outlines, compliance matrices, and detailed submission checklists.
  • Coordinate with internal teams (estimating, compliance, legal, operations) to gather required content.
  • Draft and edit narrative content including cover letters, project descriptions, resumes, and organizational capability statements.


  • Formatting & Submission
  • Format proposals according to agency guidelines (HUD, FEMA, state or county programs).
  • Ensure timely and compliant submissions via email, online portals, or physical delivery.
  • Maintain file version control and submission logs for each opportunity.


  • Compliance Coordination
  • Assist with preparing MWBE, HUB, Section 3, DBRA, and other regulatory compliance documentation.
  • Maintain and update company registrations.
  • Support subcontractor outreach documentation and forms as required.
  • Database & Content Management
  • Maintain a library of boilerplate language, templates, staff resumes, past performance references, and graphics.
  • Track upcoming solicitations, awards, and debriefings in coordination with business development staff.

Qualifications

  • Bachelor’s degree in Business, Communications, English, or related field (or equivalent experience)
  • 2–5 years of experience coordinating proposals, preferably in construction, engineering, or government contracting
  • Strong understanding of federal and state procurement processes (CDBG-DR, FEMA, HUD, etc.)
  • Excellent written and verbal communication skills
  • Highly organized, detail-oriented, and deadline-driven
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook), Canva, Adobe Acrobat; familiarity with SharePoint or other proposal management tools a plus

Preferred Experience

  • Familiarity with disaster recovery programs
  • Experience coordinating proposals for multifamily and single-family residential projects and debris removal projects
  • Knowledge of compliance programs (MWBE, Section 3, Davis-Bacon)

Perks

  • Medical, Dental, Vision, 401k