Order Processing Specialist

MBS is hiring a Contract Order Initiation Specialist in Mason, OH. This position is full-time, temp to hire opportunity.

PRINCIPAL DUTIES & RESPONSIBILITIES

• Review of new machine order paperwork received from sales to ensure all information is complete and accurate.
• In items found to be incorrect communicate with sales or inside sales requesting corrections
• Obtain sales and credit approval for each order.
• Setup of project builds in SAP for all new machine turnkey and integration project orders based on defined guidelines to comply with the required revenue recognition rules.
• Entry of budget in SAP from PV1 tool for each machine order.
• Project planning of revenue and cost using PV1 tool for each machine order.
• Consider transfer pricing requirements for machines sold through the Canadian and Mexican entities as it relates to project setup and sales order request.
• Submission of accurate and complete sales order requests to accounting. (Entry of Sales order info into BOT using newly designed ODS)
• Maintenance of all required support for each machine order on the project SharePoint site and Jira site
• Management of all machine change orders which includes:
• Creating an updated version of the PV1 file to adjust for the change.
• Adding to/updating the project build in SAP.
• Updating PV1 revenue and/or plan costs in SAP.
• Updating budget in SAP.
• Sending change order request to designated team so that the sales order can be updated timely. Submit manual change order to accounting until BOT is ready to process change orders.
• Uploading supporting documentation to the active project’s SharePoint site and setting status of tasks in Jira
• Review open MC projects to determine those that are fully complete from an operations perspective and should be added to the
• Accounting TECO list for final accounting review. (Working with Install Team, Material, purchasing to confirm all aspects of the TECO process are complete)
• PV1 option review to determine obligations on projects that should be set TECO at each month end.
• This could include review of materials, DIFs, etc.

REQUIREMENTS

• Detailed knowledge of the SAP project structure and SAP reporting / navigation.
• Company Product Structure expertise.
• SharePoint and Jira experience
• College degree preferred.
• 3 plus years SAP Project module experience.
• 3 years’ experience working in a Microsoft Office, Excel, administrative/collaboration skills and SharePoint environment.
• Some basic accounting admin experience, SharePoint and Jira experience desired
• Ability to work in a fast-paced environment.
• Ability to move or lift to 50+ lbs.
• Ability to reach, grasp, hold, push, pull, bend, twist, squat, climb, kneel.
• Ability to utilize hand/eye coordination.
• Capability to stand for prolonged periods of time
• Communication skills.