Jardim Meisner Salmon Sprague & Susser, P.C.
Legal Bookkeeper & Billing Specialist
Jardim Meisner Salmon Sprague & Susser, P.C., Florham Park
Description
We are seeking a detail-oriented and experienced Legal Bookkeeper and Billing Specialist to join our law firm. This full-time role is responsible for managing the day-to-day financial transactions, client billing, and collecting trust and retainer accounting, and financial reporting functions to ensure compliance with legal industry standards and firm policies.
Responsibilities
Bookkeeping:
•Maintain accurate financial records using accounting software (QuickBooks and Bill 4 Time a plus)
•Reconcile bank accounts, including IOLTA/trust accounts, to ensure compliance with bar association regulations
•Process accounts payable and receivable
•Manage general ledger entries and journal entries
•Assist with payroll processing and coordination with payroll vendors (ADP)
•Allocation of client payments to appropriate invoices
•Allocation of origination percentages for attorneys
•Payment of invoices and bills
•Make sure invoices are applied to the appropriate clients and matters for reimbursement
Billing and collecting:
•Prepare, review, and issue client invoices in a timely and accurate manner
•Track and apply client payments, retainer balances, and trust account funds
•Respond to client billing inquiries and resolve discrepancies
•Coordinate with attorneys to ensure billing guidelines and client-specific requirements are met
•Assist in the collection of firm receivables
Qualifications
•Experience: 3+ years of bookkeeping experience, preferably in a law firm or legal environment
•Education: Associate's degree or higher in Accounting, Finance, or related field (Bachelor's preferred)
•Software Proficiency: Familiarity with legal billing software (e.g., Bill 4 Time or equivalent); QuickBooks or other accounting systems
•Skills:
•Strong attention to detail and organizational skills
•Understanding of trust accounting and legal billing guidelines
•Excellent communication and client service skills
•Ability to maintain confidentiality and integrity in handling sensitive financial data
We are seeking a detail-oriented and experienced Legal Bookkeeper and Billing Specialist to join our law firm. This full-time role is responsible for managing the day-to-day financial transactions, client billing, and collecting trust and retainer accounting, and financial reporting functions to ensure compliance with legal industry standards and firm policies.
Responsibilities
Bookkeeping:
•Maintain accurate financial records using accounting software (QuickBooks and Bill 4 Time a plus)
•Reconcile bank accounts, including IOLTA/trust accounts, to ensure compliance with bar association regulations
•Process accounts payable and receivable
•Manage general ledger entries and journal entries
•Assist with payroll processing and coordination with payroll vendors (ADP)
•Allocation of client payments to appropriate invoices
•Allocation of origination percentages for attorneys
•Payment of invoices and bills
•Make sure invoices are applied to the appropriate clients and matters for reimbursement
Billing and collecting:
•Prepare, review, and issue client invoices in a timely and accurate manner
•Track and apply client payments, retainer balances, and trust account funds
•Respond to client billing inquiries and resolve discrepancies
•Coordinate with attorneys to ensure billing guidelines and client-specific requirements are met
•Assist in the collection of firm receivables
Qualifications
•Experience: 3+ years of bookkeeping experience, preferably in a law firm or legal environment
•Education: Associate's degree or higher in Accounting, Finance, or related field (Bachelor's preferred)
•Software Proficiency: Familiarity with legal billing software (e.g., Bill 4 Time or equivalent); QuickBooks or other accounting systems
•Skills:
•Strong attention to detail and organizational skills
•Understanding of trust accounting and legal billing guidelines
•Excellent communication and client service skills
•Ability to maintain confidentiality and integrity in handling sensitive financial data