Accounting Specialist II/III

Job Description - Accounting Specialist II/III (2500768)

Position Information

Home to SXSW, Austin City Limits (ACL), and glorious natural springs and parks, Austin, Texas, is one of the fastest-growing areas in the United States, as well as the Live Music Capital of the World. Austin is the historic state capital of Texas and is the location of the Texas Department of Transportation Headquarters. TxDOT's Financial Management Division is seeking an Accounting Specialist. Come join our team at our beautiful, new Stassney campus in Austin, where you will have access to covered employee parking, walking trails, on-site fitness center, coffee bar, and on-site cafeteria. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let's talk!

At TxDOT we value employee work-life balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, in-house fitness center, career development programs, tuition assistance, and various other benefits.

Minimum Salary

$55,000.00

Maximum Salary

$64,000.00

Pay Basis

Yearly FLSA Status: Nonexempt

Work Locations

Stassney Hq - Main 6230 East Stassney Lane Austin 78744

Travel

Yes, 5% of the Time

Shift

Day Job

Shift Details

40

Location Flexibility

Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

Job Responsibilities

Serving as an Accounting Specialist, oversees and performs various Accounts Payable related activities including auditing, researching, and processing invoices; preparing reports and responding to inquiries for the Accounts Payable Department within the Finance Division. Work requires contact with governmental agencies, vendors, and TxDOT end users. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Accounting Specialist II

Performs various accounts payable-related activities. Work requires contact with governmental agencies, vendors and internal customers. The primary focus of this position will be processing Purchase Order, Non-PO and Contract related payments.

Accounting Specialist III

Performs various accounts payable-related activities. Work requires contact with governmental agencies, vendors and internal customers. The primary focus of this position will be processing a wide variety of Purchase Order, Non-PO and Contract related payments. Assignments at this level can include special projects.

Key Responsibilities

• Processes and audits various departmental accounts payable vouchers, invoices for purchases or contracted services; prepares vouchers authorizing payments and processes for distribution.
• Audits, reconciles, processes, reports and provides training on complex accounts payable procedures.
• Examines accounting source documents for accuracy, completeness, and compliance with departmental and state rules, regulations, and agreements.
• Investigates and reconciles complex accounting discrepancies.
• Functions as liaison between employees and banking institutions, insurance companies or other entities on accounting issues.
• Answers inquiries from vendors, contractors, or other out-of-agency personnel regarding departmental financial transactions.
• Represents the district or division on ad hoc committees related to accounting activities.
• Ensures compliance with federal and state laws, regulations, policies and procedures, and standards pertaining to programs.
• Prepares and distributes accounts payable management reports.
• Performs other job-related responsibilities as assigned.

Minimum Requirements

Accounting Specialist II: 1 year accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by full-time or prorated part-time equivalent).

Accounting Specialist III: 2 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by full-time or prorated part-time equivalent).

Preferred Qualifications

• Bachelor's Degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.
• Required technical skills using the following systems: Microsoft 365 (Teams, Planner, SharePoint), similar to Peoplesoft, OnBase, QuickBooks, Tableau etc.
• Communicate effectively and follow verbal and written instructions.
• Follow applicable safety standards, practices and procedures.
• Protect sensitive and confidential information.

Physical Requirements and Working Conditions

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools.
• Sitting - prolonged periods of time.
• Repetitive Motion - substantial movements of the wrists, hands, and/or fingers.

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Act of 1990.