North Central Association of Assessing Officers
City Clerk/Management Analyst
North Central Association of Assessing Officers, Wauwatosa, Wisconsin, United States
Position Overview
The City Clerk/Management Analyst is a key member of the City’s administrative management team and is responsible for managing all statutory duties of the City Clerk in accordance with Wisconsin State Statutes, while also supporting strategic municipal service initiatives. This position ensures regulatory compliance in licensing, records management, and elections while also advancing broader initiatives such as data-informed decision-making, customer service innovation, and internal support coordination.
The pay range for this position is $83,928 - 107,244.80 annually, with the starting salary depending on experience and qualifications. This is complemented by an excellent benefits package, a robust wellness program, an on-site fitness center, a free workplace clinic, paid parental leave, generous paid holidays and vacation, a pension plan, volunteer time off, a flexible workplace environment, and the opportunity to work with dedicated professionals who have a passion for public service. (Click the Benefits tab to find out more!)
Essential Functions
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.
Administer all statutory functions of the City Clerk. Serve as the City’s official election administrator, overseeing all aspects of election operations, including but not limited to maintaining records, preparing legal advertisements, certifying the accuracy of candidates' qualifying forms, preparing ballots and coordinating printing, maintaining and procuring election equipment and supplies, recruiting and appointing poll worker and inspectors, conducting absentee balloting program and certifying the accuracy of voting records. Coordinates the preparation of agendas, packets, and minutes for Council and committee meetings; attends meetings, provides for the recording of proceedings and ensures proper filing of Council proceedings for retrieval. Maintains and safeguards the City seal and all official City records, which include, but may not necessarily be limited to, minutes, ordinances, resolutions, contracts, and agreements. Prepares legal advertisements relating to public hearings on ordinances, rezoning, etc. Publishes resolutions, commendations, and legal notices required by law or ordinance. Prepares and ensures proper filing of routine resolutions and ordinances. Monitors and analyzes data, identifies areas for improved service delivery, and recommends strategies to optimize resource utilization. Conducts research on assigned topics and prepares reports. Delegates tasks to front-line staff to ensure effective workflow and coverage of all statutory and service-related functions. Assists with projects and special initiatives related to customer service and process improvements.
Minimum Requirements
Education and Experience Requirements:
Bachelor’s Degree in Public Administration, Political Science, Business Administration, or a related field. At least three years of progressive municipal experience, ideally with experience with elections, licensing, records, and municipal governance processes. Experience with coordinating cross-functional teams preferred.
Licenses, Certifications, And Other Requirements
Certification by the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) or as a Master Municipal Clerk (MMC) is highly desirable. Requires a valid Wisconsin Driver’s License. Certification as a Notary Public is desirable with ability to obtain within six months of employment.
In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.
Thorough knowledge of Wisconsin municipal statutes related to Clerk responsibilities. Demonstrated ability to lead teams, develop systems, and support customer service excellence. Must be highly adaptable, innovative, and politically astute in dealing with the dynamic expectations of city government and technology. The ability to interact effectively with elected officials, community members, local leaders and City staff; must be able to maintain a calm, fair, and impartial demeanor in a political environment. Ability to attend evening meetings at a regular frequency.
In evaluating candidates for this position, The City of Wauwatosa may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Additional Information
This position reports to the Director of Municipal Services.
Physical Requirements
While performing the duties of this job, the employee is frequently required to sit, twist and reach. The employee is frequently required to use hands to finger, handle, or feel. The employee is also regularly required to talk and hear, in person, in meetings and by telephone. They will need to interact with city management, employees, other governmental officials, contractors, vendors, employees and the public; read and interpret data, information and documents; analyze and solve problems. The employee is occasionally required to stand; walk and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. The employee must be able to safely lift and carry up to 25 pounds occasionally.
Work Environment
The noise level in the work environment is usually quiet. An employee in this class generally works in a standard office environment with exposure to individuals who may be agitated, angry, or highly emotional.
01
Why are you interested in the City Clerk/Management Analyst position?
02
What is the highest level of education you have obtained?
03
How many years of progressive municipal experience do you possess?
I don't have any experience 0-1 years of experience 1-3 years of experience 3-5 years of experience 5+ years of experience
04
Do you have experience coordinating cross-functional teams?
Yes No
05
Do you possess a Certified Municipal Clerk (CMC) or a Master Municipal Clerk (MMC) certification?
Yes No
06
This position requires the ability to attend evening meetings at a regular frequency. Please confirm you understand this requirement.
Yes, I understand and am able to attend evening meetings at a regular frequency. No, I am not able to attend evening meetings.
07
How did you find out about this position?
City of Wauwatosa website City of Wauwatosa employee Job Interest Card Indeed.com Website - Other Facebook Twitter LinkedIn Other
08
For the previous question, if you marked "City of Wauwatosa employee", "Website-Other", or "Other", please indicate your specific referral source.
Required Question
#J-18808-Ljbffr
The City Clerk/Management Analyst is a key member of the City’s administrative management team and is responsible for managing all statutory duties of the City Clerk in accordance with Wisconsin State Statutes, while also supporting strategic municipal service initiatives. This position ensures regulatory compliance in licensing, records management, and elections while also advancing broader initiatives such as data-informed decision-making, customer service innovation, and internal support coordination.
The pay range for this position is $83,928 - 107,244.80 annually, with the starting salary depending on experience and qualifications. This is complemented by an excellent benefits package, a robust wellness program, an on-site fitness center, a free workplace clinic, paid parental leave, generous paid holidays and vacation, a pension plan, volunteer time off, a flexible workplace environment, and the opportunity to work with dedicated professionals who have a passion for public service. (Click the Benefits tab to find out more!)
Essential Functions
The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily and successfully to be qualified for the position. Other duties may be required and assigned.
Administer all statutory functions of the City Clerk. Serve as the City’s official election administrator, overseeing all aspects of election operations, including but not limited to maintaining records, preparing legal advertisements, certifying the accuracy of candidates' qualifying forms, preparing ballots and coordinating printing, maintaining and procuring election equipment and supplies, recruiting and appointing poll worker and inspectors, conducting absentee balloting program and certifying the accuracy of voting records. Coordinates the preparation of agendas, packets, and minutes for Council and committee meetings; attends meetings, provides for the recording of proceedings and ensures proper filing of Council proceedings for retrieval. Maintains and safeguards the City seal and all official City records, which include, but may not necessarily be limited to, minutes, ordinances, resolutions, contracts, and agreements. Prepares legal advertisements relating to public hearings on ordinances, rezoning, etc. Publishes resolutions, commendations, and legal notices required by law or ordinance. Prepares and ensures proper filing of routine resolutions and ordinances. Monitors and analyzes data, identifies areas for improved service delivery, and recommends strategies to optimize resource utilization. Conducts research on assigned topics and prepares reports. Delegates tasks to front-line staff to ensure effective workflow and coverage of all statutory and service-related functions. Assists with projects and special initiatives related to customer service and process improvements.
Minimum Requirements
Education and Experience Requirements:
Bachelor’s Degree in Public Administration, Political Science, Business Administration, or a related field. At least three years of progressive municipal experience, ideally with experience with elections, licensing, records, and municipal governance processes. Experience with coordinating cross-functional teams preferred.
Licenses, Certifications, And Other Requirements
Certification by the International Institute of Municipal Clerks as a Certified Municipal Clerk (CMC) or as a Master Municipal Clerk (MMC) is highly desirable. Requires a valid Wisconsin Driver’s License. Certification as a Notary Public is desirable with ability to obtain within six months of employment.
In order to perform the functions and responsibilities of the position (listed above) the following knowledge, skills, and abilities are essential.
Thorough knowledge of Wisconsin municipal statutes related to Clerk responsibilities. Demonstrated ability to lead teams, develop systems, and support customer service excellence. Must be highly adaptable, innovative, and politically astute in dealing with the dynamic expectations of city government and technology. The ability to interact effectively with elected officials, community members, local leaders and City staff; must be able to maintain a calm, fair, and impartial demeanor in a political environment. Ability to attend evening meetings at a regular frequency.
In evaluating candidates for this position, The City of Wauwatosa may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position.
Additional Information
This position reports to the Director of Municipal Services.
Physical Requirements
While performing the duties of this job, the employee is frequently required to sit, twist and reach. The employee is frequently required to use hands to finger, handle, or feel. The employee is also regularly required to talk and hear, in person, in meetings and by telephone. They will need to interact with city management, employees, other governmental officials, contractors, vendors, employees and the public; read and interpret data, information and documents; analyze and solve problems. The employee is occasionally required to stand; walk and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus. The employee must be able to safely lift and carry up to 25 pounds occasionally.
Work Environment
The noise level in the work environment is usually quiet. An employee in this class generally works in a standard office environment with exposure to individuals who may be agitated, angry, or highly emotional.
01
Why are you interested in the City Clerk/Management Analyst position?
02
What is the highest level of education you have obtained?
03
How many years of progressive municipal experience do you possess?
I don't have any experience 0-1 years of experience 1-3 years of experience 3-5 years of experience 5+ years of experience
04
Do you have experience coordinating cross-functional teams?
Yes No
05
Do you possess a Certified Municipal Clerk (CMC) or a Master Municipal Clerk (MMC) certification?
Yes No
06
This position requires the ability to attend evening meetings at a regular frequency. Please confirm you understand this requirement.
Yes, I understand and am able to attend evening meetings at a regular frequency. No, I am not able to attend evening meetings.
07
How did you find out about this position?
City of Wauwatosa website City of Wauwatosa employee Job Interest Card Indeed.com Website - Other Facebook Twitter LinkedIn Other
08
For the previous question, if you marked "City of Wauwatosa employee", "Website-Other", or "Other", please indicate your specific referral source.
Required Question
#J-18808-Ljbffr