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Guide the process. Support Council. Power local government. The City of Coppell is looking for a City Secretary who brings care, clarity, and steady leadership to a role that meaningfully powers local government. As a key support to City Council and executive leadership team, you'll help ensure the integrity of legislative processes, uphold open government laws, and manage records and elections with professionalism and trust. You'll also play a meaningful role in mentoring and developing the Administrative Services Coordinator, helping to strengthen administrative support across the organization. If you take pride in service, value accuracy and transparency, and thrive in a collaborative environment, we'd be honored to consider you for this impactful position. Opportunity Description To view the full scope of this opportunity, including essential job functions, CLICK HERE ! Schedule Commitment This is a full-time, 40-hour per week position primarily scheduled MondayFriday. Evening hours are required to attend City Council meetings. Additional hours may be necessary during election periods, special projects, or to meet statutory deadlines and support executive or Council priorities. Pay Plan This opportunity is exempt and on Pay Grade #26. The full Pay Grade Range is shown for growth and development opportunities within the grade. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity. Hiring Range: $110,744-$135,640. Min: $110,744 ($53.24) Mid: $135,640 ($65.21) Max: $160,560 ($77.19) Candidate Engagement Plan This opportunity will remain open until filled. The hiring process includes a DISC Assessment with our third-party partner, The Management Connection and an Interview Day Experience. For application support, or to check the status of your application, contact the Employee Experience Team by calling 972-304-3699. Eligibility
Experience Required Associate's or bachelor's degree in Public Administration, Political Science, Business Administration, or a related field preferred. A combination of relevant certifications, directly related experience, and progressively responsible municipal service may be considered in lieu of formal post-secondary education. 5+ years of progressively responsible administrative experience in a municipal or public sector environment, including direct involvement with elected officials, City Council agenda preparation, records management, or election administration. Strong working knowledge of open government laws, public records requirements, and the structure and functions of local government. 2+ years of supervisory experience, including responsibility for training, coaching, performance management, and delegation. Possession of, or ability to obtain, Texas Registered Municipal Clerk (TRMC) certification and designation as the Records Management Officer within 3 years of appointment. Current Texas Notary Public Commission or ability to obtain within 6 months. Valid Texas driver's license with a good driving record. Preferred Experience coordinating municipal elections in accordance with Texas Election Code. Experience preparing and managing City Council meeting agendas and supporting legislative processes. Knowledge/Skills/Abilities Knowledge Texas Open Meetings Act, Texas Public Information Act, and Texas Election Code Municipal government structure, operations, and regulatory requirements The City Charter, City Council Administrative Rules and Procedures, and City ordinances City Council procedures, legislative processes, and parliamentary protocols Records management laws, retention schedules, and best practices Budget development, fiscal procedures, and administrative operations Principles of supervision, employee relations, staff development, and performance management Legal and procedural requirements related to election administration, open records, and transparency City policies, procedures, and efficient administrative practices Skills Building and maintaining trusted relationships with elected officials and executive leadership Managing multiple priorities with accuracy, professionalism, and composure under pressure Preparing and reviewing legal documents, ordinances, and public notices for accuracy and compliance Analyzing administrative processes and improving operational efficiency Abilities Communicate clearly and diplomatically with elected officials, staff, legal counsel, and the public Interpret, apply, and explain complex laws, policies, and procedures Exercise discretion and maintain confidentiality with sensitive or privileged information Lead with initiative, accountability, and a commitment to continuous improvement Manage details while maintaining focus on strategic priorities Represent the City Secretary's Office professionally in high-visibility settings This is Coppell
City Secretary's Office The mission of the City Secretary's Office is to change the perception of government through transparent and open processes while providing a bridge between citizens and their elected officials. The responsibilities of the City Secretary are established by the City Charter and local ordinances, as well as applicable state laws. Responsibilities include: Provide notice of City Council meetings and maintain the minutes of the proceedings of such meetings in compliance with the Texas Open Meetings Act. Coordinate the application and appointment process for City boards and commissions. Serve as the election administrator for the city and is responsible for conducting all City elections as prescribed by the Election Code of the State of Texas. Provide records as requested through the Texas Public Information Act. Serves as custodian of all ordinances and resolutions of the City. Serves as records management officer for the City. The City Secretary holds the Texas Registered Municipal Clerk's designation through the Texas Municipal Clerks Association Certification Program. This ensures that Coppell's City Secretaries are trained and educated with the latest laws and procedures regarding their official duties. CLICK HERE to learn more about the City Secretary's Office! CLICK HERE to Meet Our Elected Officials! Coppell City Secretary's Office Awarded Municipal Clerk's Office Achievement of Excellence The Texas Municipal Clerks Association (TMCA) has awarded the City Secretary's Office with the 2023 Municipal Clerk's Office Achievement of Excellence. TMCA's Municipal Clerk's Office Achievement of Excellence Award was designed to recognize excellence in the effective and efficient management of resources in a municipal clerk's office. Municipal clerk's offices are rated on twelve best practices criteria, including professional requirements, promotion of the office, engagement with elected officials and community, and compliance with local, state, and federal standards.
Guide the process. Support Council. Power local government. The City of Coppell is looking for a City Secretary who brings care, clarity, and steady leadership to a role that meaningfully powers local government. As a key support to City Council and executive leadership team, you'll help ensure the integrity of legislative processes, uphold open government laws, and manage records and elections with professionalism and trust. You'll also play a meaningful role in mentoring and developing the Administrative Services Coordinator, helping to strengthen administrative support across the organization. If you take pride in service, value accuracy and transparency, and thrive in a collaborative environment, we'd be honored to consider you for this impactful position. Opportunity Description To view the full scope of this opportunity, including essential job functions, CLICK HERE ! Schedule Commitment This is a full-time, 40-hour per week position primarily scheduled MondayFriday. Evening hours are required to attend City Council meetings. Additional hours may be necessary during election periods, special projects, or to meet statutory deadlines and support executive or Council priorities. Pay Plan This opportunity is exempt and on Pay Grade #26. The full Pay Grade Range is shown for growth and development opportunities within the grade. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity. Hiring Range: $110,744-$135,640. Min: $110,744 ($53.24) Mid: $135,640 ($65.21) Max: $160,560 ($77.19) Candidate Engagement Plan This opportunity will remain open until filled. The hiring process includes a DISC Assessment with our third-party partner, The Management Connection and an Interview Day Experience. For application support, or to check the status of your application, contact the Employee Experience Team by calling 972-304-3699. Eligibility
Experience Required Associate's or bachelor's degree in Public Administration, Political Science, Business Administration, or a related field preferred. A combination of relevant certifications, directly related experience, and progressively responsible municipal service may be considered in lieu of formal post-secondary education. 5+ years of progressively responsible administrative experience in a municipal or public sector environment, including direct involvement with elected officials, City Council agenda preparation, records management, or election administration. Strong working knowledge of open government laws, public records requirements, and the structure and functions of local government. 2+ years of supervisory experience, including responsibility for training, coaching, performance management, and delegation. Possession of, or ability to obtain, Texas Registered Municipal Clerk (TRMC) certification and designation as the Records Management Officer within 3 years of appointment. Current Texas Notary Public Commission or ability to obtain within 6 months. Valid Texas driver's license with a good driving record. Preferred Experience coordinating municipal elections in accordance with Texas Election Code. Experience preparing and managing City Council meeting agendas and supporting legislative processes. Knowledge/Skills/Abilities Knowledge Texas Open Meetings Act, Texas Public Information Act, and Texas Election Code Municipal government structure, operations, and regulatory requirements The City Charter, City Council Administrative Rules and Procedures, and City ordinances City Council procedures, legislative processes, and parliamentary protocols Records management laws, retention schedules, and best practices Budget development, fiscal procedures, and administrative operations Principles of supervision, employee relations, staff development, and performance management Legal and procedural requirements related to election administration, open records, and transparency City policies, procedures, and efficient administrative practices Skills Building and maintaining trusted relationships with elected officials and executive leadership Managing multiple priorities with accuracy, professionalism, and composure under pressure Preparing and reviewing legal documents, ordinances, and public notices for accuracy and compliance Analyzing administrative processes and improving operational efficiency Abilities Communicate clearly and diplomatically with elected officials, staff, legal counsel, and the public Interpret, apply, and explain complex laws, policies, and procedures Exercise discretion and maintain confidentiality with sensitive or privileged information Lead with initiative, accountability, and a commitment to continuous improvement Manage details while maintaining focus on strategic priorities Represent the City Secretary's Office professionally in high-visibility settings This is Coppell
City Secretary's Office The mission of the City Secretary's Office is to change the perception of government through transparent and open processes while providing a bridge between citizens and their elected officials. The responsibilities of the City Secretary are established by the City Charter and local ordinances, as well as applicable state laws. Responsibilities include: Provide notice of City Council meetings and maintain the minutes of the proceedings of such meetings in compliance with the Texas Open Meetings Act. Coordinate the application and appointment process for City boards and commissions. Serve as the election administrator for the city and is responsible for conducting all City elections as prescribed by the Election Code of the State of Texas. Provide records as requested through the Texas Public Information Act. Serves as custodian of all ordinances and resolutions of the City. Serves as records management officer for the City. The City Secretary holds the Texas Registered Municipal Clerk's designation through the Texas Municipal Clerks Association Certification Program. This ensures that Coppell's City Secretaries are trained and educated with the latest laws and procedures regarding their official duties. CLICK HERE to learn more about the City Secretary's Office! CLICK HERE to Meet Our Elected Officials! Coppell City Secretary's Office Awarded Municipal Clerk's Office Achievement of Excellence The Texas Municipal Clerks Association (TMCA) has awarded the City Secretary's Office with the 2023 Municipal Clerk's Office Achievement of Excellence. TMCA's Municipal Clerk's Office Achievement of Excellence Award was designed to recognize excellence in the effective and efficient management of resources in a municipal clerk's office. Municipal clerk's offices are rated on twelve best practices criteria, including professional requirements, promotion of the office, engagement with elected officials and community, and compliance with local, state, and federal standards.