Logo
Management Solutions

OFFICE MANAGER MIAMI

Management Solutions, Miami

Save Job

Get AI-powered advice on this job and more exclusive features.

Direct message the job poster from Management Solutions

Professional evening MBA candidate | Head of HR North America at Management Solutions

We are currently looking for a person to fill a full-time permanent position in a dynamic and growing global consulting firm located in Miami, Florida. The responsibilities include the execution of administration, human resources, marketing and travel related activities in coordination with central corporate areas.

FUNCTIONS

Administration:

  • Provide administrative executive support to Management controlling and registering of expenses, including the request and registry of checks.
  • Support the MIS process: feed information into the systems periodically, reconcile management and accounting information, support the information flow to the headquarters.
  • Support employees in the time and expenses reporting processes.

Travel:

  • Manage contacts with hotels, apartment owners, flights and trains booking agencies.
  • Search for best offers ensuring the application of corporate policies. Handle reservations, bookings, and maintain accurate records in the internal system

General administrative responsibilities:

  • Office reception desk, calls, mailing, shipping, filing and copying. Manage procurement of all office supplies, equipment and furniture. Monitor and control office supplies and hardware.
  • Support relationship with outsources and vendors (training companies, etc.).
  • Filing and maintenance of contracts (clients, office, provider, vendors, etc) and activation of renewal processes.
  • Support relationship with clients: meeting arrangement, invoice process.
  • IT and Office Management Support: Coordinate with IT for general office needs, including WiFi maintenance, troubleshooting laptop incidents, and managing building access cards.

Human Resources:

  • Support personnel recruiting process: contact with Universities, arrange meetings with candidates and update Human Resources Data Bases. Collaborate in welcome process for new hires.
  • Assist in screening and scheduling candidates throughout the recruitment process
  • Support training activities including preparation and room set up as well as attendance.

Marketing:

  • Organization of meetings and seminars relating the Financial Industry: contact assistance and follow up, hotel services, catering, etc.).
  • Organization of yearly corporate events (Christmas dinner, USA yearly meetings, etc.).
  • Support to the execution of Social Action activities.

REQUIREMENTS:

  • Foreign language skills in Spanish preferred.
  • Strong verbal and written communication skills.
  • Ability to effectively negotiate with customers, vendors and internal staff.
  • Proven organizational skills with extremely strong attention to details.
  • Positive attitude, be energetic, enthusiastic, and be able to manage own time.
  • Proven ability to work simultaneously in multiple tasks, problem solve, be a self-starter.
  • Manage confidential information and activity with extreme professionalism.
  • Strong skills and expertise in Microsoft Office.
  • Previous experience in office management and administrative tasks.
Seniority level
  • Seniority level
    Entry level
Employment type
  • Employment type
    Full-time
Job function
  • Job function
    Administrative
  • Industries
    Business Consulting and Services

Referrals increase your chances of interviewing at Management Solutions by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Get notified when a new job is posted.

Sign in to set job alerts for Office Manager roles.

Miami, FL $70,000.00-$90,000.00 2 weeks ago

Front Office Manager - Soho Beach House Miami
Floor Staff - $17 Per Hour - Regal South Beach 18 IMAX, VIP & Screen X.
ADMINISTRATIVE SERVICES MANAGER - 67035223

Miami, FL $52,859.88-$56,161.00 1 week ago

Assistant Front Office Manager (Full-Time) l InterContinental Miami Downtown
Experienced Executive Assistants - Flexible and Rewarding Career Path

Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr