Office Manager

Fabiola De Armas P.A. is a fast-growing, Latina-owned law firm based in Miami, FL, focused on delivering exceptional estate planning and probate services. Were known for our client-first approach, collaborative team environment, and a workplace culture that values professionalism, empathy, and a sense of humoreven when the pressure is on.

We are currently seeking an Office Manager who thrives in a fast-paced legal setting and is ready to lead with clarity, confidence, and care. This role is ideal for someone with law firm and estate planning experience, looking to grow in the legal field.

Please Note : This role requires prior estate planning experience in a law firm setting. Applicants without relevant experience in estate planning will not be considered.

Key Responsibilities

Oversee and coordinate the estate planning process, monitoring case movement and task completion across the team to ensure timely progress.

Assign tasks to Legal Assistants and manage overall workflow and accountability.

Review and manage client billing, including running insurance coverage checks, invoicing clients, and submitting insurance payments.

Prepare and send client engagement agreements with professionalism and accuracy.

Supervise and support a small team of Legal Assistantsconducting check-ins, answering questions, reviewing work for patterns or gaps, and guiding performance.

Who You Are

Organized and Detail-Oriented: You keep track of moving pieces and follow through meticulously.

Personable but Direct: Youre friendly and approachablebut not afraid to have tough conversations or provide constructive feedback.

Hands-On: You actively support the team and contribute where needed to keep the process moving.

Proactive Problem Solver: You look for solutions, not just problemsand you dont hesitate to ask for help when needed.

Qualifications:

English: Fluent in written and verbal communications

Spanish: Fluent in written and verbal communications

Customer Service experience: 2+ years

Law Firm experience: 2+ years

Estate Planning experience: 1+ years

Team Management experience: Strongly preferred

Client Relationship Management System experience: Required (MyCase experience a plus)

Strong written and verbal communication skills

Work Schedule:

Full-time, Monday through Friday from 9am to 5pm EST

This is a fully remote role; however, you must be available exclusively during these hours. Applicants can live outside of the Eastern Standard Time zone, but must work Eastern Standard Time hours. Applicants with other work commitments during Firm hours of operation will not be considered.

This position is ideal for you if you:

are ready to kickstart your legal career and want to be immersed in real, impactful work from day one

are excited to transition into a leadership role where your legal experience can shine

are eager to grow professionally through mentorship, hands-on learning, and collaboration

enjoy leading others, giving thoughtful direction, and speaking up when it counts

want to be part of a mission-driven, growing law firm

value clear communication, autonomy, and accountability

thrive in a team environment and take pride in keeping operations running smoothly

Ready to join a growing team that values your contributions and personality? Apply today.

No phone calls, please.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Law Practice

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