US Oral Surgery Management
Human Resources Generalist
US Oral Surgery Management, Irvine, California, United States, 92713
POSITION PURPOSE
The HR Generalist will play a key role in ensuring the smooth operation of our HR functions, focusing on audits, staffing, and junior HR business partner duties. This role requires a detail-oriented individual with a strong understanding of all HR centers of excellence, including employee life-cycle, payroll, benefits, compensation, learning and development, and HR transitions. The HR Generalist will also manage administrative tasks such as unemployment claims, verifications of employment, and accuracy of employee data within our HRIS.
KEY RESPONSIBLITIES
Audits
Conduct and oversee weekly, bi-weekly, monthly, and quarterly HR audits to ensure compliance with internal policies and external regulations. Identify and address any discrepancies or issues found during audits, and implement corrective actions as necessary.
Staffing
Own and control the applicant tracking system (ATS), ensuring effective management of staffing needs across practices. Monitor job postings and candidate flow, and proactively reach out to office managers if positions remain open for extended periods or if there are concerns with candidate quality or quantity.
HR Centers Of Excellence
Demonstrate a thorough understanding of all HR functions, including employee life-cycle, payroll, benefits, compensation, learning and development, and HR transitions. Serve as a knowledgeable resource and provide support across these areas, ensuring alignment with organizational goals.
Junior HR Business Partner Duties
Act as the first point of contact for HR inquiries, handling intake calls, and addressing employee concerns with professionalism and confidentiality. Manage the documentation process for verbal and written communications, including drafting, reviewing, and filing HR-related documents. Assist with employee relations, providing guidance and support to managers and employees on HR policies and procedures.
Administrative Tasks
Handle unemployment claims, ensuring timely and accurate responses in coordination with relevant departments. Manage verifications of employment, responding to external requests while maintaining data integrity. Oversee employee data within our HRIS, ensuring accurate job titles, reporting structures, and salary details are maintained.
Minimum Qualifications
Educational Attainment
Bachelor's Degree in Human Resources, Business Administration, or a related field. HR certification (e.g., PHR, SHRM-CP) is preferred.
HR Knowledge and Expertise
Demonstrates a deep understanding of HR principles, practices, and legal regulations. Proficient in utilizing HRIS systemsand managing Applicant Tracking Systems (ATS). Experience with Paycom highly preferred. Experience conducting comprehensive HR audits and implementing necessary improvements.
Employee-Centric Attitude
Prioritizes employee well-being and fosters a supportive and inclusive workplace environment. Demonstrates empathy and effective listening skills when addressing employee concerns and inquiries.
Effective Communication
Exhibits excellent verbal and written communication skills, capable of conveying information clearly and professionally. Skilled in preparing and maintaining accurate and thorough documentation.
Analytical and Problem-Solving Skills
Ability to analyze complex HR issues and data to identify trends, discrepancies, and areas for improvement. Demonstrates proactive problem-solving abilities and implements effective solutions.
Organizational and Time Management Skills
Effectively manages multiple tasks and projects simultaneously, ensuring timely and accurate completion. Displays strong attention to detail and organizational capabilities.
Positive Impact and Influence
Contributes positively to the organization's culture and motivates others through a collaborative and results-driven approach. Demonstrates the ability to influence and engage stakeholders at various levels.
Confidentiality and Ethical Practice
Maintains the highest standards of confidentiality and ethical behavior in handling sensitive HR information. Ensures all actions and decisions align with organizational values and legal requirements.
Adaptability and Continuous Learning
Shows flexibility in adapting to changing organizational needs and HR practices. Commits to ongoing professional development and staying updated on HR trends and best practices.
Experience
A minimum of 3 years of progressive experience in human resources, preferably in a generalist role encompassing audits, staffing, and HR administration. Experience in healthcare or multi-site environments is an advantage.
About U.s. Oral Surgery Management
By joining US Oral Surgery Management (USOSM), you become part of a dynamic and forward-thinking organization made up of best-in-class Oral and Maxillofacial practices. Together, we have the POWER to achieve more, by creating a positive impact on the communities we serve and reinforcing our position as a top leader in the industry. We believe in the POWER of teamwork, where every member contributes to our collective success. Whether you're in clinical operations, administration, support services, etc., your role is crucial to achieving our shared mission: fueling innovation and clinical excellence, while driving worthwhile outcomes for our practices.
Our POWER Values form the foundation of our ability to deliver exceptional healthcare experiences and achieve sustainable growth.
P assion for Patient Care
O utstanding Results
W inning Attitude
E mbracing Continuous Improvement
R espect for Self and Others
Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #J-18808-Ljbffr
The HR Generalist will play a key role in ensuring the smooth operation of our HR functions, focusing on audits, staffing, and junior HR business partner duties. This role requires a detail-oriented individual with a strong understanding of all HR centers of excellence, including employee life-cycle, payroll, benefits, compensation, learning and development, and HR transitions. The HR Generalist will also manage administrative tasks such as unemployment claims, verifications of employment, and accuracy of employee data within our HRIS.
KEY RESPONSIBLITIES
Audits
Conduct and oversee weekly, bi-weekly, monthly, and quarterly HR audits to ensure compliance with internal policies and external regulations. Identify and address any discrepancies or issues found during audits, and implement corrective actions as necessary.
Staffing
Own and control the applicant tracking system (ATS), ensuring effective management of staffing needs across practices. Monitor job postings and candidate flow, and proactively reach out to office managers if positions remain open for extended periods or if there are concerns with candidate quality or quantity.
HR Centers Of Excellence
Demonstrate a thorough understanding of all HR functions, including employee life-cycle, payroll, benefits, compensation, learning and development, and HR transitions. Serve as a knowledgeable resource and provide support across these areas, ensuring alignment with organizational goals.
Junior HR Business Partner Duties
Act as the first point of contact for HR inquiries, handling intake calls, and addressing employee concerns with professionalism and confidentiality. Manage the documentation process for verbal and written communications, including drafting, reviewing, and filing HR-related documents. Assist with employee relations, providing guidance and support to managers and employees on HR policies and procedures.
Administrative Tasks
Handle unemployment claims, ensuring timely and accurate responses in coordination with relevant departments. Manage verifications of employment, responding to external requests while maintaining data integrity. Oversee employee data within our HRIS, ensuring accurate job titles, reporting structures, and salary details are maintained.
Minimum Qualifications
Educational Attainment
Bachelor's Degree in Human Resources, Business Administration, or a related field. HR certification (e.g., PHR, SHRM-CP) is preferred.
HR Knowledge and Expertise
Demonstrates a deep understanding of HR principles, practices, and legal regulations. Proficient in utilizing HRIS systemsand managing Applicant Tracking Systems (ATS). Experience with Paycom highly preferred. Experience conducting comprehensive HR audits and implementing necessary improvements.
Employee-Centric Attitude
Prioritizes employee well-being and fosters a supportive and inclusive workplace environment. Demonstrates empathy and effective listening skills when addressing employee concerns and inquiries.
Effective Communication
Exhibits excellent verbal and written communication skills, capable of conveying information clearly and professionally. Skilled in preparing and maintaining accurate and thorough documentation.
Analytical and Problem-Solving Skills
Ability to analyze complex HR issues and data to identify trends, discrepancies, and areas for improvement. Demonstrates proactive problem-solving abilities and implements effective solutions.
Organizational and Time Management Skills
Effectively manages multiple tasks and projects simultaneously, ensuring timely and accurate completion. Displays strong attention to detail and organizational capabilities.
Positive Impact and Influence
Contributes positively to the organization's culture and motivates others through a collaborative and results-driven approach. Demonstrates the ability to influence and engage stakeholders at various levels.
Confidentiality and Ethical Practice
Maintains the highest standards of confidentiality and ethical behavior in handling sensitive HR information. Ensures all actions and decisions align with organizational values and legal requirements.
Adaptability and Continuous Learning
Shows flexibility in adapting to changing organizational needs and HR practices. Commits to ongoing professional development and staying updated on HR trends and best practices.
Experience
A minimum of 3 years of progressive experience in human resources, preferably in a generalist role encompassing audits, staffing, and HR administration. Experience in healthcare or multi-site environments is an advantage.
About U.s. Oral Surgery Management
By joining US Oral Surgery Management (USOSM), you become part of a dynamic and forward-thinking organization made up of best-in-class Oral and Maxillofacial practices. Together, we have the POWER to achieve more, by creating a positive impact on the communities we serve and reinforcing our position as a top leader in the industry. We believe in the POWER of teamwork, where every member contributes to our collective success. Whether you're in clinical operations, administration, support services, etc., your role is crucial to achieving our shared mission: fueling innovation and clinical excellence, while driving worthwhile outcomes for our practices.
Our POWER Values form the foundation of our ability to deliver exceptional healthcare experiences and achieve sustainable growth.
P assion for Patient Care
O utstanding Results
W inning Attitude
E mbracing Continuous Improvement
R espect for Self and Others
Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. #J-18808-Ljbffr