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This is a routine clerical accounting and related work involving the maintenance of court bookkeeping and financial records and providing financial information. Work includes processing invoices, requisitions, fund disbursements and other financial transactions, reconciling and balancing accounts, assisting in preparing reports of financial data, and performing related bookkeeping duties. Duties and responsibilities include verifying, coding, posting, documenting, and preparing payment of invoices and expenses; checking documents for accuracy, completeness, and compliance with contracts, policies, and procedures; entering data; referring unusual situations or questionable allocation or funding to supervisor; setting up vendor files and accounts; contacting vendors or employees to exchange information; reconciling accounts; monitoring and preparing vouchers and requisitions; maintaining financial records. Totals invoices and performs data entry of information into automated accounting system. Prepares government transportation requests, cash advances, statements of remittance, and petty cash vouchers. Assists with processing payroll; collects and checks time and attendance sheets for accuracy, availability of leave accruals, and completeness; enters data; submits and files time sheets; prepares overtime report. Assembles information; verifies payments and deposits; prepares accurate and timely reports of financial data and transactions; prepares vendors 1099 report. Reviews vouchers for compensation of appointed counsel fees and expenses, and processes documentation for payment. Prints disbursement checks and related reports. Updates ledgers with month-end activity from St. Croix to include changes in expenditures, revenues, and encumbrances for the period. Other duties as assigned or required. Minimum qualifications include graduation from an approved high school or vocational school supplemented by completion of six hours college-level course work in accounting, business, finance or a related field or graduation from an approved high school or vocational school and experience (six months to two years) in bookkeeping or accounting. Position factors include some knowledge of collection and bookkeeping principles, procedures and practices; some knowledge of modern office practices, procedures and equipment; ability to learn appropriate parts of the Territorial code, accounting manual, and policies and procedures of the areas assigned; ability to explain and apply laws, rules, policies and procedures; ability to learn computerized accounting and related programs; ability to make arithmetic computations and tabulations rapidly and accurately; ability to participate in bookkeeping and related accounting work of considerable volume; ability to recognize and reconcile discrepancies in financial records; ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports; ability to understand and follow oral and written instructions; ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people; ability to establish and maintain effective working relationships with co-workers, representatives of other agencies, and the general public; ability to operate a calculator, personal computer, and other office equipment.
This is a routine clerical accounting and related work involving the maintenance of court bookkeeping and financial records and providing financial information. Work includes processing invoices, requisitions, fund disbursements and other financial transactions, reconciling and balancing accounts, assisting in preparing reports of financial data, and performing related bookkeeping duties. Duties and responsibilities include verifying, coding, posting, documenting, and preparing payment of invoices and expenses; checking documents for accuracy, completeness, and compliance with contracts, policies, and procedures; entering data; referring unusual situations or questionable allocation or funding to supervisor; setting up vendor files and accounts; contacting vendors or employees to exchange information; reconciling accounts; monitoring and preparing vouchers and requisitions; maintaining financial records. Totals invoices and performs data entry of information into automated accounting system. Prepares government transportation requests, cash advances, statements of remittance, and petty cash vouchers. Assists with processing payroll; collects and checks time and attendance sheets for accuracy, availability of leave accruals, and completeness; enters data; submits and files time sheets; prepares overtime report. Assembles information; verifies payments and deposits; prepares accurate and timely reports of financial data and transactions; prepares vendors 1099 report. Reviews vouchers for compensation of appointed counsel fees and expenses, and processes documentation for payment. Prints disbursement checks and related reports. Updates ledgers with month-end activity from St. Croix to include changes in expenditures, revenues, and encumbrances for the period. Other duties as assigned or required. Minimum qualifications include graduation from an approved high school or vocational school supplemented by completion of six hours college-level course work in accounting, business, finance or a related field or graduation from an approved high school or vocational school and experience (six months to two years) in bookkeeping or accounting. Position factors include some knowledge of collection and bookkeeping principles, procedures and practices; some knowledge of modern office practices, procedures and equipment; ability to learn appropriate parts of the Territorial code, accounting manual, and policies and procedures of the areas assigned; ability to explain and apply laws, rules, policies and procedures; ability to learn computerized accounting and related programs; ability to make arithmetic computations and tabulations rapidly and accurately; ability to participate in bookkeeping and related accounting work of considerable volume; ability to recognize and reconcile discrepancies in financial records; ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports; ability to understand and follow oral and written instructions; ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people; ability to establish and maintain effective working relationships with co-workers, representatives of other agencies, and the general public; ability to operate a calculator, personal computer, and other office equipment.