CDM Smith
Entry Human Resources Operations Specialist (Hybrid Work Option)
CDM Smith, Boston, Massachusetts, United States, 02108
Entry Human Resources Operations Specialist (Hybrid Work Option)
CDM Smith is seeking an Entry Human Resources Operations to join our Corporate Human Resources team. This individual coordinates, researches, prepares and/or schedules one or more human resources activities including background checks, immigration, job postings and employment interviews, new hire onboarding and orientation, and relocation under direct supervision. Provides human resources information and initial support to applicants and/or employees. This role will require to be in our Boston office at least 2 days a week. Prepares communications using approved formats for interviews, offer letters, sign on and relocation agreements, on boarding materials, background check forms, and immigration letters, etc. Distributes communications and collects employee forms and documentation. Follows up to obtain missing documentation as necessary. Schedules interviews, books candidate travel arrangements, briefs applicants and employees on benefits and human resources policies and programs and responds to their questions regarding human resources policies and programs following standard procedures. Manages reimbursement of candidate expenses. Refers to senior human resources staff if inquiry is outside of normal scope. Processes transactions in 3rd party applications. Reviews and manages I-9 forms for collection and retention purposes. Processes invoices, check requests and employee expense reimbursements. Transmits information to vendors following prescribed procedures to include: data for relocation, background check, job postings, etc. Participates on HR project teams to improve processes, reduce manual work and increase efficiencies. Administers and coordinates additional programs such as e-Verify, e-Rail safe and other programs as necessary. Maintains process documentation and files. Performs other duties as required. Bachelor's degree. 0 years of related experience. Equivalent additional directly related experience will be considered in lieu of a degree. Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Proficiency in Microsoft Office desirable. Ability to work as a team player is required. Excellent communication and organizational skills and the ability to work with all types of people is highly desirable. Ability to work with detail, manage multiple priorities, and work with deadlines. Basic knowledge of human resources practices, policies, regulations, and programs. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law. CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as "CDM Smith") reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee. All bonuses at CDM Smith are discretionary and may or may not apply to this position. COR COR Fulltime-Regular Regular No - We will not support sponsorship, i.e. H-1B or TN Visas for this position
CDM Smith is seeking an Entry Human Resources Operations to join our Corporate Human Resources team. This individual coordinates, researches, prepares and/or schedules one or more human resources activities including background checks, immigration, job postings and employment interviews, new hire onboarding and orientation, and relocation under direct supervision. Provides human resources information and initial support to applicants and/or employees. This role will require to be in our Boston office at least 2 days a week. Prepares communications using approved formats for interviews, offer letters, sign on and relocation agreements, on boarding materials, background check forms, and immigration letters, etc. Distributes communications and collects employee forms and documentation. Follows up to obtain missing documentation as necessary. Schedules interviews, books candidate travel arrangements, briefs applicants and employees on benefits and human resources policies and programs and responds to their questions regarding human resources policies and programs following standard procedures. Manages reimbursement of candidate expenses. Refers to senior human resources staff if inquiry is outside of normal scope. Processes transactions in 3rd party applications. Reviews and manages I-9 forms for collection and retention purposes. Processes invoices, check requests and employee expense reimbursements. Transmits information to vendors following prescribed procedures to include: data for relocation, background check, job postings, etc. Participates on HR project teams to improve processes, reduce manual work and increase efficiencies. Administers and coordinates additional programs such as e-Verify, e-Rail safe and other programs as necessary. Maintains process documentation and files. Performs other duties as required. Bachelor's degree. 0 years of related experience. Equivalent additional directly related experience will be considered in lieu of a degree. Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Proficiency in Microsoft Office desirable. Ability to work as a team player is required. Excellent communication and organizational skills and the ability to work with all types of people is highly desirable. Ability to work with detail, manage multiple priorities, and work with deadlines. Basic knowledge of human resources practices, policies, regulations, and programs. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, pregnancy related conditions, childbirth and related medical conditions, sexual orientation, gender identity or gender expression), national origin, age, marital status, disability, veteran status, citizenship status, genetic information or any other characteristic protected by applicable law. CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as "CDM Smith") reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee. All bonuses at CDM Smith are discretionary and may or may not apply to this position. COR COR Fulltime-Regular Regular No - We will not support sponsorship, i.e. H-1B or TN Visas for this position