University of Chicago
Grant And Contract Administrator
The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research. The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. Responsibilities include: Working directly with the faculty and research staff to seek new avenues for funding and new grant opportunities. Ensuring that notices of relevant new funding opportunities for research programs are brought to the attention of the faculty. Gathering needed documentation and managing the execution of Subawards, Sponsored Consulting Agreements, and Subaward Amendments. Working with a broad array of sponsors, interpreting regulations and guidelines of multiple program funding with broad and complex guidelines for spending. Ensuring all applications meet agency and University guidelines. Working directly with the PI to develop proposal budgets, in accordance with the needs of the research plan and Agency and Institutional Requirements. Responsible for timely submission of applications, renewal/continual amendments, ensuring timely submission of technical reports, just-in-time submissions, no-cost extensions, and Agency required re-budgeting. Coordinating with other departments/units/division regarding multi-investigator grant submissions. Working closely with Post Award staff (if separate) to transition grant administration upon award, including updating proposed budget to match Notice of Grant Award. Interacting with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel. The individual is a member of a team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to PIs and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff. Handling straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Preparing summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinating with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits. Performs other related work as needed. Minimum requirements include a college or university degree in a related field and knowledge and skills developed through 2-5 years of work experience in a related job discipline. Preferred qualifications include a Bachelor's Degree in a related field, five years of progressively responsible grant/contract and financial administration in an academic setting, experience with budgets, ledgers, invoices, and fiscal reporting, experience in one or more aspects of sponsored program administration in a research environment, and experience with accounting systems. Preferred competencies include computer skills, knowledge of federal and non-federal grant and contract policies, excellent oral and written communication skills, attention to detail, flexible and adaptable work style, strong organizational skills, ability to research issues and propose solutions, demonstrated initiative in improving processes and enhancing systems, ability to exercise sound judgment, discretion, and tact, excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines, ability to interact with others using tact and diplomacy, and knowledge of research methods and funding sources. Working conditions include the ability to sit for 2 to 4 hours and this position is eligible for a flexible work arrangement. Application documents required include a resume and a list of three references. Cover letter is preferred but not required. The job family is Financial Management, role impact is Individual Contributor, and the scheduled weekly hours are 40. Drug test is not required, health screen is not required, and motor vehicle record inquiry is not required. Pay rate type is salary, FLSA status is Exempt, and the pay range is $75,000.00 - $100,000.00. Benefits are eligible.
The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research. The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. Responsibilities include: Working directly with the faculty and research staff to seek new avenues for funding and new grant opportunities. Ensuring that notices of relevant new funding opportunities for research programs are brought to the attention of the faculty. Gathering needed documentation and managing the execution of Subawards, Sponsored Consulting Agreements, and Subaward Amendments. Working with a broad array of sponsors, interpreting regulations and guidelines of multiple program funding with broad and complex guidelines for spending. Ensuring all applications meet agency and University guidelines. Working directly with the PI to develop proposal budgets, in accordance with the needs of the research plan and Agency and Institutional Requirements. Responsible for timely submission of applications, renewal/continual amendments, ensuring timely submission of technical reports, just-in-time submissions, no-cost extensions, and Agency required re-budgeting. Coordinating with other departments/units/division regarding multi-investigator grant submissions. Working closely with Post Award staff (if separate) to transition grant administration upon award, including updating proposed budget to match Notice of Grant Award. Interacting with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel. The individual is a member of a team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to PIs and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff. Handling straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Preparing summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinating with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits. Performs other related work as needed. Minimum requirements include a college or university degree in a related field and knowledge and skills developed through 2-5 years of work experience in a related job discipline. Preferred qualifications include a Bachelor's Degree in a related field, five years of progressively responsible grant/contract and financial administration in an academic setting, experience with budgets, ledgers, invoices, and fiscal reporting, experience in one or more aspects of sponsored program administration in a research environment, and experience with accounting systems. Preferred competencies include computer skills, knowledge of federal and non-federal grant and contract policies, excellent oral and written communication skills, attention to detail, flexible and adaptable work style, strong organizational skills, ability to research issues and propose solutions, demonstrated initiative in improving processes and enhancing systems, ability to exercise sound judgment, discretion, and tact, excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines, ability to interact with others using tact and diplomacy, and knowledge of research methods and funding sources. Working conditions include the ability to sit for 2 to 4 hours and this position is eligible for a flexible work arrangement. Application documents required include a resume and a list of three references. Cover letter is preferred but not required. The job family is Financial Management, role impact is Individual Contributor, and the scheduled weekly hours are 40. Drug test is not required, health screen is not required, and motor vehicle record inquiry is not required. Pay rate type is salary, FLSA status is Exempt, and the pay range is $75,000.00 - $100,000.00. Benefits are eligible.