Pima County
Administrative Specialist II - Technical Services and Engineering Division
Pima County, Tucson, Arizona, United States, 85701
Administrative Specialist II
The Administrative Specialist II plays a key role in supporting managers and staff by handling a variety of tasks, including generating reports, purchasing and ITD requests, compiling statistical data, and creating/maintaining databases and spreadsheets. This position works in the Regional Wastewater Reclamation Department's Technical Services and Engineering Division and is responsible for supporting the department with services ranging from capacity planning to researching closed-circuit television footage to researching wastewater utility fees. Essential Functions: Provides complex administrative services of a specialized nature to a department, division, or program within Pima County; Negotiates and establishes Intergovernmental Agreements (IGA), contracts, and other obligatory agreements and monitors compliance; Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses, and prepares reports and recommendations; Performs research, prepares written reports and recommendations, and informs management of issues, concerns, and problems of the specialized work unit; Provides information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and responds to public inquiries, interpreting work unit and county policies and procedures; Ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy; Oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing; Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment; Develops, maintains, and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes. Minimum Qualifications: Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment, AND one year of professional experience in public or business administration. OR: Two years with Pima County as an Administrative Specialist or closely related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: Minimum six (6) months experience conducting records research. Minimum eighteen (18) months experience producing written reports. Minimum six (6) months experience using Generally Accepted Accounting Principles or creating operating budget. Minimum six (6) months experience using Utilize esri tools and software such as ArcGIS. Selection Process: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
The Administrative Specialist II plays a key role in supporting managers and staff by handling a variety of tasks, including generating reports, purchasing and ITD requests, compiling statistical data, and creating/maintaining databases and spreadsheets. This position works in the Regional Wastewater Reclamation Department's Technical Services and Engineering Division and is responsible for supporting the department with services ranging from capacity planning to researching closed-circuit television footage to researching wastewater utility fees. Essential Functions: Provides complex administrative services of a specialized nature to a department, division, or program within Pima County; Negotiates and establishes Intergovernmental Agreements (IGA), contracts, and other obligatory agreements and monitors compliance; Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses, and prepares reports and recommendations; Performs research, prepares written reports and recommendations, and informs management of issues, concerns, and problems of the specialized work unit; Provides information, status, and recommendations to department directors, division managers, and professional staff regarding area of assignment and responds to public inquiries, interpreting work unit and county policies and procedures; Ensures work unit policies, procedures, and activities comply with applicable federal/state statutes and regulations and county policy; Oversees internal services such as accounting, payroll, personnel, management information services, and/or purchasing; Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment; Develops, maintains, and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes. Minimum Qualifications: Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management, or a closely-related field as defined by the department head at the time of recruitment, AND one year of professional experience in public or business administration. OR: Two years with Pima County as an Administrative Specialist or closely related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: Minimum six (6) months experience conducting records research. Minimum eighteen (18) months experience producing written reports. Minimum six (6) months experience using Generally Accepted Accounting Principles or creating operating budget. Minimum six (6) months experience using Utilize esri tools and software such as ArcGIS. Selection Process: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process. Supplemental Information: Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant's suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Working Conditions: Working conditions will be determined by position. EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.