University of Kansas Medical Center
Program Manager - Office of Student Affairs
University of Kansas Medical Center, Kansas City, Missouri, United States, 64101
Program Manager - Office Of Student Affairs
The Program Manager oversees the lifecycle of all Office of Student Affairs events
from ideation to implementation
including A Grand Affair, Hooding, orientations, Senior Banquet, and more. The role is student-facing and has a lot of direct student contact. This position also serves as the point person for the office regarding systems usage and content management. The role is integral to the success of the office by maintaining high quality events and programming along with ensuring that our offices content within systems is up-to-date, accurate, and effective. Student Affairs Event Management Conduct short and long-term planning and management for the Office of Student Affairs curricular and celebratory events which include but are not always limited to: Trumba (event calendar) management (adding, editing, detailing events). Room reservations. A/V reservations. Contracting vendors (food, event supplies, etc.). Coordinating program participants (speakers, facilitators, attendees, etc.). Paying invoices, processing reimbursements, etc. Tracking expenditures, managing budgets. Creating communications (copywriting, editing, email campaigns, etc.). Events List: M1 Orientation (5-day event for incoming medical students). M2 Orientation (1-day event for returning medical students). Transition to Clerkship (4 half-day programs for third year medical students). Medicine as a Profession sessions (every 9 weeks for M1 and M2 classes). A Grand Affair (school-wide 1,200-person gala). Match Day (graduation class + guests announcing residency placements). Senior Banquet (graduation awards banquet and presentation). Graduation Week (serve as liaison to student graduation committee and their week-long events schedule). Hooding Ceremony (culmination of medical school for students and guests). School Of Medicine Hooding And Awards Ceremony Lead Lead planning committee in conducting short and long-term planning and management for School of Medicine Graduation ceremony: Manage program and event run of show (script, platform party instructions, student instructions, setup, signage, seating, volunteers, supplies, student rsvp, faculty rsvp, faculty regalia rental, etc.). Develop timelines for committee to track necessary tasks through planning process. Point of contact for M.D. students and SOM departments. Coordinate communications to M.D. students and faculty. SOM representative for KUMC-wide Recognition planning efforts. Student Affairs Content Management Manage Student Affairs webpage which houses repository of information, resources, documents, forms, and links for students in all four classes on all three campuses. Annual updates (schedules, orientation information, etc.). Build out webpages for necessary events, organizations, and OSA initiatives. Assess for opportunities within professional programming for additions to website. Develop departmental subject matter expertise for various systems. Act as the liaison to KITS on behalf of department. Serve as department lead and point-of-contact on communications, updates, and modifications to systems utilized by department. Medical Alumni Societies Administrator Conduct short and long-term planning for society events which includes room and tech reservations, contracting vendors, coordinating program content, facilitating catering orders, paying invoices, and managing communications for: Monthly student leadership meetings. Monthly society lunch professional development meetings. Society Field Day. Student recognition programming. Track finances across six Kansas City societies (monthly lunches, socials, service events, orientation events, reimbursements, student/faculty development, and other associated events). Track yearly programming across six Kansas City societies. Student Affairs Professional Program Development Assist in conceptualizing student affairs and societies program content in alignment with graduation competencies and educational frameworks for personal and professional development. Review data and evaluations from past events for quality improvement and opportunities. Attend, and if applicable, coordinate meetings to facilitate on-going program management and development. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice. Required Qualifications Bachelor's degree in a relevant field. Education may be substituted for experience on a year for year basis. One (1) year professional experience in an academic setting. One (1) year experience in event planning. Preferred Qualifications Master's degree in higher education, student affairs, or another appropriate discipline. Three (3) years professional experience in event planning. Three (3) years professional experience working with collegiate students. Three (3) years professional experience with management of CRM software, databases. Skills Communication skills. Interpersonal skills. Computer skills. Social Media skills. Required Documents Resume/CV Cover Letter Comprehensive Benefits Package Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. Employee Type: Regular Time Type: Full time Rate Type: Salary Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. Pay Range: $58,656.00 - $86,000.00 Minimum $58,656.00 Midpoint $72,328.00 Maximum $86,000.00
The Program Manager oversees the lifecycle of all Office of Student Affairs events
from ideation to implementation
including A Grand Affair, Hooding, orientations, Senior Banquet, and more. The role is student-facing and has a lot of direct student contact. This position also serves as the point person for the office regarding systems usage and content management. The role is integral to the success of the office by maintaining high quality events and programming along with ensuring that our offices content within systems is up-to-date, accurate, and effective. Student Affairs Event Management Conduct short and long-term planning and management for the Office of Student Affairs curricular and celebratory events which include but are not always limited to: Trumba (event calendar) management (adding, editing, detailing events). Room reservations. A/V reservations. Contracting vendors (food, event supplies, etc.). Coordinating program participants (speakers, facilitators, attendees, etc.). Paying invoices, processing reimbursements, etc. Tracking expenditures, managing budgets. Creating communications (copywriting, editing, email campaigns, etc.). Events List: M1 Orientation (5-day event for incoming medical students). M2 Orientation (1-day event for returning medical students). Transition to Clerkship (4 half-day programs for third year medical students). Medicine as a Profession sessions (every 9 weeks for M1 and M2 classes). A Grand Affair (school-wide 1,200-person gala). Match Day (graduation class + guests announcing residency placements). Senior Banquet (graduation awards banquet and presentation). Graduation Week (serve as liaison to student graduation committee and their week-long events schedule). Hooding Ceremony (culmination of medical school for students and guests). School Of Medicine Hooding And Awards Ceremony Lead Lead planning committee in conducting short and long-term planning and management for School of Medicine Graduation ceremony: Manage program and event run of show (script, platform party instructions, student instructions, setup, signage, seating, volunteers, supplies, student rsvp, faculty rsvp, faculty regalia rental, etc.). Develop timelines for committee to track necessary tasks through planning process. Point of contact for M.D. students and SOM departments. Coordinate communications to M.D. students and faculty. SOM representative for KUMC-wide Recognition planning efforts. Student Affairs Content Management Manage Student Affairs webpage which houses repository of information, resources, documents, forms, and links for students in all four classes on all three campuses. Annual updates (schedules, orientation information, etc.). Build out webpages for necessary events, organizations, and OSA initiatives. Assess for opportunities within professional programming for additions to website. Develop departmental subject matter expertise for various systems. Act as the liaison to KITS on behalf of department. Serve as department lead and point-of-contact on communications, updates, and modifications to systems utilized by department. Medical Alumni Societies Administrator Conduct short and long-term planning for society events which includes room and tech reservations, contracting vendors, coordinating program content, facilitating catering orders, paying invoices, and managing communications for: Monthly student leadership meetings. Monthly society lunch professional development meetings. Society Field Day. Student recognition programming. Track finances across six Kansas City societies (monthly lunches, socials, service events, orientation events, reimbursements, student/faculty development, and other associated events). Track yearly programming across six Kansas City societies. Student Affairs Professional Program Development Assist in conceptualizing student affairs and societies program content in alignment with graduation competencies and educational frameworks for personal and professional development. Review data and evaluations from past events for quality improvement and opportunities. Attend, and if applicable, coordinate meetings to facilitate on-going program management and development. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice. Required Qualifications Bachelor's degree in a relevant field. Education may be substituted for experience on a year for year basis. One (1) year professional experience in an academic setting. One (1) year experience in event planning. Preferred Qualifications Master's degree in higher education, student affairs, or another appropriate discipline. Three (3) years professional experience in event planning. Three (3) years professional experience working with collegiate students. Three (3) years professional experience with management of CRM software, databases. Skills Communication skills. Interpersonal skills. Computer skills. Social Media skills. Required Documents Resume/CV Cover Letter Comprehensive Benefits Package Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. Employee Type: Regular Time Type: Full time Rate Type: Salary Compensation Statement: The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. Pay Range: $58,656.00 - $86,000.00 Minimum $58,656.00 Midpoint $72,328.00 Maximum $86,000.00