Buckner International
Executive Assistant
We are seeking an Executive Assistant to join our Children & Family Services Program. As an Executive Assistant you will shine hope as you support and provide comprehensive administrative and project support to BCFS leadership and designated staff, ensuring efficient day-to-day operations. Facilitate effective communication and engagement through the development and maintenance of tools and resources, including online platforms, e-resources, logistics coordination, and document archiving. Join our team and shine hope in the lives of others! What you'll do: Provide comprehensive executive administrative support to two operational executives (BCFS VP, COO and domestic BCFS AVP, Ops) coordinating cross-functional initiatives, managing executive calendars and communications, and ensuring seamless operational workflow across multiple leadership areas Oversee BCFS Education Support program administration, facilitating program communications with participants, processing and coordinating reimbursement procedures, and maintaining program documentation to ensure efficient delivery of educational benefits Proficiently negotiate and work with hotels and other vendors to facilitate arrangements for events as assigned. Secure contracts with vendors for services and lodging. Oversee performance of vendors in accordance with the contracted terms for service. Manage accounting matters related to contracted vendors. Provide administrative support to BCFS leadership and designated staff: maintain filing system; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and Independently manage tasks and projects; research, analyze data, produce monthly reports and assist with budget preparation and reporting as assigned and required. Analyze the needs of the BCFS operations, develop and implement processes for efficient operation; responsible for continued alignment with budget goals; demonstrate operational competence and ability to work independently. Effectively handle all types of communication including internal and external constituents; provide correspondence support. Meet with Manager of Administration and designated executive(s) regularly to discuss and follow-up on communication and activities. Keep Manager of Administration informed of communication and activities handled in his/her absence. Effectively coordinate and provide logistical support for meetings as assigned by Manager of Administration, and designated staff. Attend meetings at various geographic locations to assist with location and event needs. Effectively maintain database information for designated executive(s) contacts by updating his/her electronic contact list accurately and timely. Effectively maintain and manage calendar for the designated executive(s) and staff. Track appointments and other events. Respond to inquiries for meeting requests in a timely manner. What you'll bring: High School Diploma (or G.E.D.) plus related work experience required; Bachelor's Degree in a related field preferred. Minimum 10 years prior related experience supporting senior level management required. Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner. Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people. Requires ability to walk, stand and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. About Buckner Children and Family Services: Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the end of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer. The same way we treat our employees is how we treat all applicants
with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.
We are seeking an Executive Assistant to join our Children & Family Services Program. As an Executive Assistant you will shine hope as you support and provide comprehensive administrative and project support to BCFS leadership and designated staff, ensuring efficient day-to-day operations. Facilitate effective communication and engagement through the development and maintenance of tools and resources, including online platforms, e-resources, logistics coordination, and document archiving. Join our team and shine hope in the lives of others! What you'll do: Provide comprehensive executive administrative support to two operational executives (BCFS VP, COO and domestic BCFS AVP, Ops) coordinating cross-functional initiatives, managing executive calendars and communications, and ensuring seamless operational workflow across multiple leadership areas Oversee BCFS Education Support program administration, facilitating program communications with participants, processing and coordinating reimbursement procedures, and maintaining program documentation to ensure efficient delivery of educational benefits Proficiently negotiate and work with hotels and other vendors to facilitate arrangements for events as assigned. Secure contracts with vendors for services and lodging. Oversee performance of vendors in accordance with the contracted terms for service. Manage accounting matters related to contracted vendors. Provide administrative support to BCFS leadership and designated staff: maintain filing system; assist in budget preparation and ongoing monitoring of budgetary performance; transcribe meeting notes; and Independently manage tasks and projects; research, analyze data, produce monthly reports and assist with budget preparation and reporting as assigned and required. Analyze the needs of the BCFS operations, develop and implement processes for efficient operation; responsible for continued alignment with budget goals; demonstrate operational competence and ability to work independently. Effectively handle all types of communication including internal and external constituents; provide correspondence support. Meet with Manager of Administration and designated executive(s) regularly to discuss and follow-up on communication and activities. Keep Manager of Administration informed of communication and activities handled in his/her absence. Effectively coordinate and provide logistical support for meetings as assigned by Manager of Administration, and designated staff. Attend meetings at various geographic locations to assist with location and event needs. Effectively maintain database information for designated executive(s) contacts by updating his/her electronic contact list accurately and timely. Effectively maintain and manage calendar for the designated executive(s) and staff. Track appointments and other events. Respond to inquiries for meeting requests in a timely manner. What you'll bring: High School Diploma (or G.E.D.) plus related work experience required; Bachelor's Degree in a related field preferred. Minimum 10 years prior related experience supporting senior level management required. Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy. Must be age 21 or older to drive on behalf of Buckner. Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people. Requires ability to walk, stand and sit, sometimes for prolonged periods of time. The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. About Buckner Children and Family Services: Since 1879 Buckner has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the end of life. Buckner is one of the oldest and most unique faith-based social service organizations of its kind, serving hundreds of thousands of people each year in the United States and around the world. Learn more about our programs and ministry at buckner.org. Buckner is an Equal Opportunity Employer. The same way we treat our employees is how we treat all applicants
with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.