Northeastern State University
Accounts Payable Manager
Northeastern State University, Tahlequah, Oklahoma, United States, 74464
Accounts Payable Manager, Tahlequah
Job Summary This position is responsible for supervising and managing the institution's accounts payable and travel reimbursement processes. Major Duties Establish and monitor policies and procedures for proper vendor payments, travel reimbursements, and student refunds, including timely, accurate and appropriate transmittal of related information to and between the Oklahoma Office of Management and Enterprise Systems and the Oklahoma State Treasurer and third-party disbursement vendors Manage the vendor file which requires daily, manual updates to process payments Continue annual training and access to state vendor file Perform daily reviews of accounts payable transactions, including vendor invoices, travel reimbursements and student refunds for accuracy and compliance with federal, state and university policies and procedures Problem solving and communicating directly with vendors and departments that requires in debt knowledge of policies and requirements on the university and state level An expert in travel policy, staying up to date with changes in the state travel policy and updates to GSA policies Prepare vendor account reconciliations of moderate to difficult complexity and review routine reconciliations performed by staff members Participate in the development of all accounts payable control processes, recommending process improvements and overseeing all process changes Work with departments and management within the university to ensure that payments are processed accurately and in a timely manner while maintaining superior customer service Hire, train, evaluate, coach and develop the Accounts Payable staff Prepare various reports and schedules on both a standing and ad hoc basis, responding to audit requests, management requirements, and facilitating administrative processes Perform end of month and end of year activities, including voiding checks and claims, issuing stop payment orders, and remitting information related to unclaimed property Monitor workflow of staff to ensure timely and accurate processing of payments Advise departments and vendors regarding university payment policies and procedures and interact with vendor and department personnel to obtain invoices, invoice approvals for payment, or written payment protests on difficult invoices Knowledge Required by the Position Knowledge of general accounting practices and principles Deep level knowledge of the new vendor file Knowledge of State of Oklahoma and university accounts payable policies and procedures Knowledge and deep level understanding for the Concur Travel software Knowledge of State of Oklahoma and university travel reimbursement policies and procedures Skill in the operation of computers and job related software programs Ability to define problems, collect data, establish facts and draw valid conclusions Ability to use interpersonal skills in collaborative efforts with other university departments Supervisory Skills Excellent work ethics and research skills coupled with the ability to handle multiple assignments Excellent communication skills
both oral and written Supervisory Controls The Director of Business Affairs assigns work in terms of general instructions. The supervisor reviews work through conferences, reports, observation of activities, and the nature and propriety of the final results. Guidelines Guidelines include generally accepted accounting principles, state statutes, Regional University System of Oklahoma guidelines, policies and procedures of the Office of Management and Enterprise Systems and those of the Oklahoma State Treasurer, and university policies and procedures. These guidelines require judgment, selection and interpretation in application. Complexity/Scope of Work The work consists of varied supervisory and financial accounting duties. Strict regulations, short time frames and the need for accuracy contribute to the complexity of the position. The purpose of this position is to supervise the university's accounts payable and travel reimbursement functions. Success in this position contributes to the accuracy of financial transactions and related records, ensures positive vendor relations, and safeguards the finances of the university. Contacts Contacts are typically with co-workers, other university personnel, students, vendors, and members of the general public Contacts are typically to give or exchange information, to resolve problems, to provide services, to motivate or influence persons, or to justify, defend or settle matters Physical Demands/Work Environment The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects. The work is typically performed in an office. Supervisory and Management Responsibility This position has direct supervision over Assistant Manager, Accounts Payable Technicians and student employees. Minimum Qualifications Bachelor Degree required with preference in accounting or business administration. Management will consider an applicant who is in the process of completing their degree with expectation of degree completion within 2-years. Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years of experience or service Possession of or ability to readily obtain a valid driver's license issued by the State of Oklahoma for the type of vehicle or equipment operated Ability to be bonded Must be capable of maintaining regular attendance. Annual salary $50,976.00 with excellent benefits, including generous leave time. Anticipated hire date: 8/18/2025 Applications will be accepted until: 8/6/2025 Note: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile. Notice to applicants: It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.
Job Summary This position is responsible for supervising and managing the institution's accounts payable and travel reimbursement processes. Major Duties Establish and monitor policies and procedures for proper vendor payments, travel reimbursements, and student refunds, including timely, accurate and appropriate transmittal of related information to and between the Oklahoma Office of Management and Enterprise Systems and the Oklahoma State Treasurer and third-party disbursement vendors Manage the vendor file which requires daily, manual updates to process payments Continue annual training and access to state vendor file Perform daily reviews of accounts payable transactions, including vendor invoices, travel reimbursements and student refunds for accuracy and compliance with federal, state and university policies and procedures Problem solving and communicating directly with vendors and departments that requires in debt knowledge of policies and requirements on the university and state level An expert in travel policy, staying up to date with changes in the state travel policy and updates to GSA policies Prepare vendor account reconciliations of moderate to difficult complexity and review routine reconciliations performed by staff members Participate in the development of all accounts payable control processes, recommending process improvements and overseeing all process changes Work with departments and management within the university to ensure that payments are processed accurately and in a timely manner while maintaining superior customer service Hire, train, evaluate, coach and develop the Accounts Payable staff Prepare various reports and schedules on both a standing and ad hoc basis, responding to audit requests, management requirements, and facilitating administrative processes Perform end of month and end of year activities, including voiding checks and claims, issuing stop payment orders, and remitting information related to unclaimed property Monitor workflow of staff to ensure timely and accurate processing of payments Advise departments and vendors regarding university payment policies and procedures and interact with vendor and department personnel to obtain invoices, invoice approvals for payment, or written payment protests on difficult invoices Knowledge Required by the Position Knowledge of general accounting practices and principles Deep level knowledge of the new vendor file Knowledge of State of Oklahoma and university accounts payable policies and procedures Knowledge and deep level understanding for the Concur Travel software Knowledge of State of Oklahoma and university travel reimbursement policies and procedures Skill in the operation of computers and job related software programs Ability to define problems, collect data, establish facts and draw valid conclusions Ability to use interpersonal skills in collaborative efforts with other university departments Supervisory Skills Excellent work ethics and research skills coupled with the ability to handle multiple assignments Excellent communication skills
both oral and written Supervisory Controls The Director of Business Affairs assigns work in terms of general instructions. The supervisor reviews work through conferences, reports, observation of activities, and the nature and propriety of the final results. Guidelines Guidelines include generally accepted accounting principles, state statutes, Regional University System of Oklahoma guidelines, policies and procedures of the Office of Management and Enterprise Systems and those of the Oklahoma State Treasurer, and university policies and procedures. These guidelines require judgment, selection and interpretation in application. Complexity/Scope of Work The work consists of varied supervisory and financial accounting duties. Strict regulations, short time frames and the need for accuracy contribute to the complexity of the position. The purpose of this position is to supervise the university's accounts payable and travel reimbursement functions. Success in this position contributes to the accuracy of financial transactions and related records, ensures positive vendor relations, and safeguards the finances of the university. Contacts Contacts are typically with co-workers, other university personnel, students, vendors, and members of the general public Contacts are typically to give or exchange information, to resolve problems, to provide services, to motivate or influence persons, or to justify, defend or settle matters Physical Demands/Work Environment The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects. The work is typically performed in an office. Supervisory and Management Responsibility This position has direct supervision over Assistant Manager, Accounts Payable Technicians and student employees. Minimum Qualifications Bachelor Degree required with preference in accounting or business administration. Management will consider an applicant who is in the process of completing their degree with expectation of degree completion within 2-years. Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with one to three years of experience or service Possession of or ability to readily obtain a valid driver's license issued by the State of Oklahoma for the type of vehicle or equipment operated Ability to be bonded Must be capable of maintaining regular attendance. Annual salary $50,976.00 with excellent benefits, including generous leave time. Anticipated hire date: 8/18/2025 Applications will be accepted until: 8/6/2025 Note: Posting will close to applicants at 11:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted. To complete the application process, it is critical to create a profile. Notice to applicants: It is Northeastern State University's policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment. Applicants must be currently authorized to work in the United States on a full-time basis.