Western Nevada College
Accounting Assistant 3
This position does not provide layoff rights and is contingent upon funding.
This position is full-time and located at our Carson City Campus. Responsibilities include: Review and process invoices, expenses reports and Ad Hoc Payments, ensuring accuracy and compliance in accordance with WNC and NSHE procedures Assist new vendors with the registration through NSHE Supplier's Registration Review and process requisitions for independent contractors and guest speakers Monitor the purchasing email and personal email account and provide timely responses to inquiries Process weekly Accounts Payable settlements; may perform multiple payment runs during fiscal year-end close Responsible for managing and submitting Procurement Card (P-Card) applications for approved employees Review and approve P-Card transactions according to NSHE regulations and WNC's Procurement Cardholder Manual Perform other duties as assigned by the Assistant Controller Banking and Cash Reconciliation Perform daily cash reconciliations for approval by the Assistant Controller Process remote check deposits as needed and prepare necessary documentation Responsible for daily banking, ensuring ACH and wires are posted timely, and variances are resolved and recorded Complete and verify monthly petty cash reconciliations for Carson City and Fallon Campus in line with internal controls Take physical deposits to the bank as necessary, following established procedures and timelines Fixed Assets/Inventory Control Manage and oversee all fixed assets throughout all WNC campuses Act as the primary campus contact for fixed asset inquiries Coordinate, collaborate and performance annual inventory with the assistance of campus departments, ensuring assets are verified and scanned into the AssetWorks system Manage year-round asset transfers and coordinate surplus pickups, including the proper disposal of decommissioned assets in collaboration with BCN purchasing Serve as the campus representative for the monthly Asset User Group meeting Travel and Requisition Processing Meet with college staff to determine travel needs and assist in booking travel arrangements, including hotel, airfare, and conference registration Accurately code and reconciled travel-related expenses in Workday and ensure compliance with NSHE and WNC guidelines Assist employees with completing travel expense reports and provide training on travel processes as needed, including during WNC's biannual professional development weeks Serve as the campus representative for the Workday Expense User Group meetings Collaboration and Committee Participation Participate in NSHE Workday User Group meetings Provide campus wide support regarding questions on accounts payable, expense reports, and P-Card usage Foster collaborative, professional relationships with faculty, staff, and students in support of institutional goals Cashiering and Customer Service Support Serve as a backup cashier, assisting students and the public with account inquiries, payment processing, and general front-desk support Required Qualifications This position requires graduation from high school or equivalent education and three (3) years of progressively responsible clerical accounting experience which included duties such as responsibility for accounts payable, accounts receivable, payroll and/or other accounting data; setting up computer spreadsheets to record, track organize and report data; researching and interpreting financial to data prepare reports and respond to budget and accounts related inquiries; and reconciling accounts; OR One (1) year of experience as an Accounting Assistant II in Nevada State service which included clerical accounting duties as described above; OR An equivalent combination of education and experience as described above Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Compensation Grade
Grade 27 BENEFITS Retirement
Public Employees' Retirement System of Nevada (PERS) Remarkable Retirement Our retirement plan is beyond compare. WNC generously matches retirement contributions for Nevada PERS members at the rate of 19.25% or 16.75% Perks of Working at WNC Beautiful campus located along numerous biking and walking trails Health insurance options including dental, vision and life insurance Voluntary supplemental retirement plans, both pre-tax and Roth options available Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays The WNC Fitness Center offers free Faculty and Staff memberships Workers' compensation is paid 100% by the employer ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff Discounted WNC Staff rates for our Child Development Center Voluntary benefits including: accident, disability, legal services, and more Free parking and plenty of it! No State income tax! Education Benefits for Classified Employees and Family Members WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. Exempt Full-Time Equivalent 100.0% Required Attachment(s) Attach the following attachment(s) to your application Resume/CV
(required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter
(optional) Contact Information for Three Supervisory References
(required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts
(optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration
(optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.). This posting is open until filled Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Note to Applicant Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment. Academic degrees must have been awarded by regionally accredited institutions. Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.
This position does not provide layoff rights and is contingent upon funding.
This position is full-time and located at our Carson City Campus. Responsibilities include: Review and process invoices, expenses reports and Ad Hoc Payments, ensuring accuracy and compliance in accordance with WNC and NSHE procedures Assist new vendors with the registration through NSHE Supplier's Registration Review and process requisitions for independent contractors and guest speakers Monitor the purchasing email and personal email account and provide timely responses to inquiries Process weekly Accounts Payable settlements; may perform multiple payment runs during fiscal year-end close Responsible for managing and submitting Procurement Card (P-Card) applications for approved employees Review and approve P-Card transactions according to NSHE regulations and WNC's Procurement Cardholder Manual Perform other duties as assigned by the Assistant Controller Banking and Cash Reconciliation Perform daily cash reconciliations for approval by the Assistant Controller Process remote check deposits as needed and prepare necessary documentation Responsible for daily banking, ensuring ACH and wires are posted timely, and variances are resolved and recorded Complete and verify monthly petty cash reconciliations for Carson City and Fallon Campus in line with internal controls Take physical deposits to the bank as necessary, following established procedures and timelines Fixed Assets/Inventory Control Manage and oversee all fixed assets throughout all WNC campuses Act as the primary campus contact for fixed asset inquiries Coordinate, collaborate and performance annual inventory with the assistance of campus departments, ensuring assets are verified and scanned into the AssetWorks system Manage year-round asset transfers and coordinate surplus pickups, including the proper disposal of decommissioned assets in collaboration with BCN purchasing Serve as the campus representative for the monthly Asset User Group meeting Travel and Requisition Processing Meet with college staff to determine travel needs and assist in booking travel arrangements, including hotel, airfare, and conference registration Accurately code and reconciled travel-related expenses in Workday and ensure compliance with NSHE and WNC guidelines Assist employees with completing travel expense reports and provide training on travel processes as needed, including during WNC's biannual professional development weeks Serve as the campus representative for the Workday Expense User Group meetings Collaboration and Committee Participation Participate in NSHE Workday User Group meetings Provide campus wide support regarding questions on accounts payable, expense reports, and P-Card usage Foster collaborative, professional relationships with faculty, staff, and students in support of institutional goals Cashiering and Customer Service Support Serve as a backup cashier, assisting students and the public with account inquiries, payment processing, and general front-desk support Required Qualifications This position requires graduation from high school or equivalent education and three (3) years of progressively responsible clerical accounting experience which included duties such as responsibility for accounts payable, accounts receivable, payroll and/or other accounting data; setting up computer spreadsheets to record, track organize and report data; researching and interpreting financial to data prepare reports and respond to budget and accounts related inquiries; and reconciling accounts; OR One (1) year of experience as an Accounting Assistant II in Nevada State service which included clerical accounting duties as described above; OR An equivalent combination of education and experience as described above Schedule
The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs. Compensation Grade
Grade 27 BENEFITS Retirement
Public Employees' Retirement System of Nevada (PERS) Remarkable Retirement Our retirement plan is beyond compare. WNC generously matches retirement contributions for Nevada PERS members at the rate of 19.25% or 16.75% Perks of Working at WNC Beautiful campus located along numerous biking and walking trails Health insurance options including dental, vision and life insurance Voluntary supplemental retirement plans, both pre-tax and Roth options available Generous annual leave (15-days annually), sick leave (15-days annually), 12 paid holidays The WNC Fitness Center offers free Faculty and Staff memberships Workers' compensation is paid 100% by the employer ComPsych our Employee Assistance Program offers resources and assistance to Faculty and Staff Discounted WNC Staff rates for our Child Development Center Voluntary benefits including: accident, disability, legal services, and more Free parking and plenty of it! No State income tax! Education Benefits for Classified Employees and Family Members WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. Exempt Full-Time Equivalent 100.0% Required Attachment(s) Attach the following attachment(s) to your application Resume/CV
(required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter
(optional) Contact Information for Three Supervisory References
(required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts
(optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration
(optional) To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc.). This posting is open until filled Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Note to Applicant Newly hired faculty must assure that their official transcript is sent by the degree granting institution(s) to Western Nevada College, Human Resources Office within 30 calendar days from the effective date of employment. Academic degrees must have been awarded by regionally accredited institutions. Employment is contingent on the completion of appropriate background verification, which may include criminal history, credit history, sex and violent offender registry, education verification, licensure, and employment history to be administered by the Western Nevada College Human Resources office.