The University of Oklahoma
Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities.
Duties:
- Provides administrative and financial management to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.
- Manages all departmental accounts.
- Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.
- Creates cost spending certification reports.
- Monitors and ensures money is spent correctly.
- Sets up new vendors and ensures invoices are on the correct accounts.
- Makes cash deposits into special accounts.
- Maintains budget and grant administration,
- Pcard management, and OU Foundation funds.
- Acts as the payroll coordinator for the department or provides oversight.
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Coordinates and carries out projects or assignments requiring initiative,
independent action and specialized knowledge or expertise.
- May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
- Completes new employee paperwork and ensures accuracy.
- Contacts various offices to request information as needed.
- Opens and monitors positions in PeopleSoft,
- updates time supervisor, assigns required trainings, and runs reports as needed.
- May conduct some training of office personnel.
- Secures computer access.
- Works with Human Resources Department on various issues.
- Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees.
- Solves departmental problems as they arise.
- Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
- Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms.
- Oversees records maintenance (inventory, personnel, office files, etc.) Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
- Performs various duties as needed to successfully fulfill the function of the position.