Boston Common Asset Management
Administrative Assistant
Boston Common Asset Management, Boston, Massachusetts, United States
Job Description
Job Description
Are you a driven, growth-oriented, socially conscious professional that thrives in an entrepreneurial environment? Want to work alongside thought leaders at a growing, world class, mission-driven B Corp with a history of delivering strong investment performance and generating positive social and environmental impacts? Boston Common Asset Management is looking for motivated professionals to join our inclusive and collaborative “Best For The World™” team. Read on about our available roles and join us in making a positive impact. About Us Boston Common Asset Management (BCAM) is a diverse, women-led, sustainable investor and innovator dedicated to the pursuit of financial return AND social change. An active, global equity ESG investment manager and a leader in impactful shareowner engagement since its founding in 2003, BCAM is majority women- and employee-owned. BCAM is headquartered in Boston, MA, with offices in San Francisco, CA. The company’s investment strategies totaled $5.6 billion in assets as of June 30, 2021. We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn. If you’re someone who’s looking toward the future, we’d love to see your application Location:
Boston, MA Responsibilities: Provide high-level administrative support for our leadership team and other staff as requested. The Assistant is both proactive and highly responsive, effectively and efficiently managing workload and requests for information. Proactively manage calendars, ensuring all details are anticipated, arranged and well-coordinated, including, among other things, all meeting logistics (AV requirements, catering, other special needs). Creating positive outcomes by following through and being accountable. Handles daily incoming and outgoing mail, including creating cover letters and Fed-Ex or UPS labels as needed. Processes department invoices through firm accounting system. Scanning and filing of documents within our document management system. Assisting with daily check mailings, involving obtaining approval and mailing. Preparing or coordinating services such as maintaining current, well-organized files, periodically reviewing and preparing files for offsite storage. Displaying a cooperative spirit and fostering a positive work environment; working collaboratively will all levels of the organization, coordinating with firm’s travel services group to arrange travel plans; processing expenses and invoices promptly and with correct coding. Works independently with confidence, knows when to reach for supervision; conveys a poised, positive, professional image to clients; attorneys, staff and visitors, and takes pride in representing the firm. Identifies his/her own training needs and actively pursues professional development. Embraces new technical solutions and incorporates them into new and existing processes; attends firm-sponsored training to maintain the required skill level of software applications. Perform other duties as assigned. To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. We retain the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required. Job Requirements: Strong background in an administrative support role, preferably with law firm experience. Minimum of five to seven years of experience. Associate's degree in Secretarial Science or Office Technology preferred. Work experience in lieu of a degree will be considered. Excellent communication skills, both verbal and written. Attention to detail with the ability to handle difficult situations and meet varying deadlines. Interpersonal skills with the ability to work with personnel at all levels. Proficient in Microsoft Office Suite (i.e. Excel and Power Point). Ability to work independently with minimal supervision. Demonstrated ability to handle multiple tasks concurrently. Willingness to learn new skills. Excellent organizational skills. Compensation Compensation will depend on experience and qualifications. Boston Common Asset Management offers a competitive benefits package, including medical, dental, and 401k plans. Boston Common Asset Management is committed to fostering a diverse and inclusive work environment because we believe diversity enriches our efforts and aligns with our integrated investment approach. Boston Common Asset Management is a committed Affirmative Action-Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, military/veteran status, sexual orientation, gender identity or expression, marital status, genetic information or any other protected status.
Job Description
Are you a driven, growth-oriented, socially conscious professional that thrives in an entrepreneurial environment? Want to work alongside thought leaders at a growing, world class, mission-driven B Corp with a history of delivering strong investment performance and generating positive social and environmental impacts? Boston Common Asset Management is looking for motivated professionals to join our inclusive and collaborative “Best For The World™” team. Read on about our available roles and join us in making a positive impact. About Us Boston Common Asset Management (BCAM) is a diverse, women-led, sustainable investor and innovator dedicated to the pursuit of financial return AND social change. An active, global equity ESG investment manager and a leader in impactful shareowner engagement since its founding in 2003, BCAM is majority women- and employee-owned. BCAM is headquartered in Boston, MA, with offices in San Francisco, CA. The company’s investment strategies totaled $5.6 billion in assets as of June 30, 2021. We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn. If you’re someone who’s looking toward the future, we’d love to see your application Location:
Boston, MA Responsibilities: Provide high-level administrative support for our leadership team and other staff as requested. The Assistant is both proactive and highly responsive, effectively and efficiently managing workload and requests for information. Proactively manage calendars, ensuring all details are anticipated, arranged and well-coordinated, including, among other things, all meeting logistics (AV requirements, catering, other special needs). Creating positive outcomes by following through and being accountable. Handles daily incoming and outgoing mail, including creating cover letters and Fed-Ex or UPS labels as needed. Processes department invoices through firm accounting system. Scanning and filing of documents within our document management system. Assisting with daily check mailings, involving obtaining approval and mailing. Preparing or coordinating services such as maintaining current, well-organized files, periodically reviewing and preparing files for offsite storage. Displaying a cooperative spirit and fostering a positive work environment; working collaboratively will all levels of the organization, coordinating with firm’s travel services group to arrange travel plans; processing expenses and invoices promptly and with correct coding. Works independently with confidence, knows when to reach for supervision; conveys a poised, positive, professional image to clients; attorneys, staff and visitors, and takes pride in representing the firm. Identifies his/her own training needs and actively pursues professional development. Embraces new technical solutions and incorporates them into new and existing processes; attends firm-sponsored training to maintain the required skill level of software applications. Perform other duties as assigned. To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. We retain the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required. Job Requirements: Strong background in an administrative support role, preferably with law firm experience. Minimum of five to seven years of experience. Associate's degree in Secretarial Science or Office Technology preferred. Work experience in lieu of a degree will be considered. Excellent communication skills, both verbal and written. Attention to detail with the ability to handle difficult situations and meet varying deadlines. Interpersonal skills with the ability to work with personnel at all levels. Proficient in Microsoft Office Suite (i.e. Excel and Power Point). Ability to work independently with minimal supervision. Demonstrated ability to handle multiple tasks concurrently. Willingness to learn new skills. Excellent organizational skills. Compensation Compensation will depend on experience and qualifications. Boston Common Asset Management offers a competitive benefits package, including medical, dental, and 401k plans. Boston Common Asset Management is committed to fostering a diverse and inclusive work environment because we believe diversity enriches our efforts and aligns with our integrated investment approach. Boston Common Asset Management is a committed Affirmative Action-Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, military/veteran status, sexual orientation, gender identity or expression, marital status, genetic information or any other protected status.