Florida State Jobs
Senior Clerk - 55002500
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. The vision of the Florida Department of Transportation is to provide a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The work you will do: Senior Clerk District One/District Materials Office- Bartow. This position provides essential support to the District Materials Team. Responsibilities will include but are not limited to coordinating meetings, special events and calendars, managing office supplies, equipment maintenance, processing purchases and travel documentation, assisting with staff trainings coordination, recruitment and onboarding. The Senior Clerk plays a crucial role in supporting managers and staff, organizing, and ensuring compliance with the department's procedures. The difference you will make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How you will grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where you will work: District One/District Materials Office 2730 SR 60 West Bartow, FL 33830 Annual salary range: $35,070.41 - $45,385.23 Your specific responsibilities: Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall, including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Supervisor. Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff. Assists Leadership in the development of staff annual training plan. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training Prepare travel documents and travel reimbursements. Prepares and processes fiscal paperwork for purchases made by Purchasing Card charges in Works according to current directives and procedures. Maintain motor vehicle logs. Ensure that appropriate recording keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis. Notify and obtain vehicle use information for all vehicles within the cost center on a monthly basis. Record operator of vehicle and file any signed gas receipts for each vehicle in the log. Update log sheets for each vehicle into keymaster on a monthly basis. Reviews and distributes mail. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks. Prepares personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations. Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements. Keeps up to date on the latest Human Resources procedures and policies. Disseminate information via various methods i.e., e-mail, flyers, posters, one-on-one briefs or in group settings. Performs timekeeping duties. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports, presentations and schedules consistent with approved formats as needed by staff. Provide support in the annual inventory process by locating and scanning assigned property and equipment. Maintains and updates SharePoint site as needed. The successful candidate will have the following required knowledge, skills, and abilities: Knowledge of: Office procedures and practices. Budget management and/or procurement of goods and services. Records and files management. Skills in: Reading, understanding and applying applicable rules, regulations, policies and procedures. Using correct spelling, grammar and punctuation. Planning, organizing and coordinating work assignments. Listening to and understanding the needs of both internal and external customers. Independent planning, coordinating, completing and tracking the status of assignments. Following oral and written instructions. Ability to: Communicate effectively orally and in writing. Establish and maintain effective working relationships with others. Collect information/data and review for accuracy and completeness. Use office equipment, Microsoft software applications, and databases. Other job-related requirements: Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team (TEMT). Minimum qualifications: A high school diploma or equivalent and prior experience in an office environment. The State's total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid), $25,000 life insurance policy (100% employer paid), Dental, vision and supplemental insurances, State of Florida retirement package, 10 paid holidays a year, Generous vacation and sick leave, Career advancement opportunities, Tuition waiver for public college courses, A variety of training opportunities, Employee Assistance Program (EAP). For additional benefit information available to State of Florida employees, visit:
https://www.mybenefits.myflorida.com/
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. The vision of the Florida Department of Transportation is to provide a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The work you will do: Senior Clerk District One/District Materials Office- Bartow. This position provides essential support to the District Materials Team. Responsibilities will include but are not limited to coordinating meetings, special events and calendars, managing office supplies, equipment maintenance, processing purchases and travel documentation, assisting with staff trainings coordination, recruitment and onboarding. The Senior Clerk plays a crucial role in supporting managers and staff, organizing, and ensuring compliance with the department's procedures. The difference you will make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How you will grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where you will work: District One/District Materials Office 2730 SR 60 West Bartow, FL 33830 Annual salary range: $35,070.41 - $45,385.23 Your specific responsibilities: Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall, including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Supervisor. Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff. Assists Leadership in the development of staff annual training plan. Responsible for maintenance of plans folders and timely update of staff training information. Updates and distributes tracking tools for monitoring mandatory and position required training Prepare travel documents and travel reimbursements. Prepares and processes fiscal paperwork for purchases made by Purchasing Card charges in Works according to current directives and procedures. Maintain motor vehicle logs. Ensure that appropriate recording keeping of Department of Transportation motor vehicle usage is conducted on a monthly basis. Notify and obtain vehicle use information for all vehicles within the cost center on a monthly basis. Record operator of vehicle and file any signed gas receipts for each vehicle in the log. Update log sheets for each vehicle into keymaster on a monthly basis. Reviews and distributes mail. Coordinates, schedules and sets up conferences and meetings for the Office/Section. Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks. Prepares personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations. Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements. Keeps up to date on the latest Human Resources procedures and policies. Disseminate information via various methods i.e., e-mail, flyers, posters, one-on-one briefs or in group settings. Performs timekeeping duties. Performs administrative support duties and responsibilities assisting the staff. Creates memorandums, letters, spreadsheets, reports, presentations and schedules consistent with approved formats as needed by staff. Provide support in the annual inventory process by locating and scanning assigned property and equipment. Maintains and updates SharePoint site as needed. The successful candidate will have the following required knowledge, skills, and abilities: Knowledge of: Office procedures and practices. Budget management and/or procurement of goods and services. Records and files management. Skills in: Reading, understanding and applying applicable rules, regulations, policies and procedures. Using correct spelling, grammar and punctuation. Planning, organizing and coordinating work assignments. Listening to and understanding the needs of both internal and external customers. Independent planning, coordinating, completing and tracking the status of assignments. Following oral and written instructions. Ability to: Communicate effectively orally and in writing. Establish and maintain effective working relationships with others. Collect information/data and review for accuracy and completeness. Use office equipment, Microsoft software applications, and databases. Other job-related requirements: Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team (TEMT). Minimum qualifications: A high school diploma or equivalent and prior experience in an office environment. The State's total compensation package for employees features a highly competitive set of employee benefits including: Health insurance (over 90% employer paid), $25,000 life insurance policy (100% employer paid), Dental, vision and supplemental insurances, State of Florida retirement package, 10 paid holidays a year, Generous vacation and sick leave, Career advancement opportunities, Tuition waiver for public college courses, A variety of training opportunities, Employee Assistance Program (EAP). For additional benefit information available to State of Florida employees, visit:
https://www.mybenefits.myflorida.com/