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Warwick Hotels and Resorts provided pay range
This range is provided by Warwick Hotels and Resorts. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.
Base pay range
$60,000.00/yr - $70,000.00/yr
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Executive Administrative Assistant at Warwick Hotels and Resorts
The Paymaster is responsible for managing all payroll operations within the hotel, ensuring accurate and timely processing of employee compensation in compliance with company policies, union agreements (if applicable), and legal regulations. This role plays a critical part in supporting the hotels financial accuracy and employee satisfaction. The Paymaster / Bookkeeper is responsible for maintaining accurate financial records, ensuring timely and accurate payroll processing, and handling daily accounting tasks including tracking revenue and expenses.
Responsibilities:
- Review, verify, and reconcile employee time records, hours worked, and pay adjustments from departments across the hotel (e.g., Front Office, Housekeeping, and Food & Beverage).
- Maintain, update, and securely archive payroll records for all hotel staff, ensuring confidentiality and accuracy at all times.
- Accurately calculate wages, taxes, and deductions including service charges, gratuities, tips, benefits, union dues, insurance, and retirement contributions.
- Process payroll cycles in accordance with hotel and corporate timelines; issue paychecks or direct deposit statements and handle off-cycle payments as needed.
- Backup and transmit payroll data securely to corporate or third-party ADP Workforce Now and Paychex Flex payroll systems, ensuring data integrity.
- Provide hotel staff and department heads with clear information regarding payroll issues, tax forms, pay discrepancies, and benefits-related deductions.
- Make batch payroll adjustments and update employee schedules or settings in the hotels timekeeping system, including correcting missed punches or clock errors.
- Ensure compliance with federal, state, and local labor laws as well as hospitality industry standards and collective bargaining agreements (if applicable).
- Generate and distribute accurate payroll, financial, and audit reports for internal use and external audits.
- Collaborate closely with Human Resources and Accounting teams to support onboarding, off boarding, leave management, and reporting.
- Ensure all manual adjustments, time off requests, status changes, etc... Have the applicable paperwork completed and signed and that it is kept on file.
- Record daily revenue, expenses, and other financial transactions.
- Reconcile bank statements, credit card statements, and petty cash.
- Maintain general ledger entries and ensure accurate coding of transactions.
- Assist with month-end and year-end closing procedures.
- Track accounts payable and accounts receivable.
- Uphold the highest standards of confidentiality, professionalism, and integrity.
- Communicate clearly and courteously with hotel staff and leadership.
- Support a positive work environment, fostering teamwork and service excellence.
- Follow all company and brand standards, hotel policies, and safety procedures
- Perform additional duties as requested by hotel management.
- Strong communication and interpersonal abilities.
Preferred Qualifications:
- Related work experience at least 2 years.
- License or certification not required.
Seniority level
Seniority level
Entry level
Employment type
Employment type
Full-time
Job function
Job function
Accounting/Auditing and Finance-
Industries
Hospitality
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