Los Angeles Metro
TEMPORARY ADMINISTRATIVE AIDE
Los Angeles Metro, Los Angeles, California, United States, 90079
Salary :
$52,852.80 - $79,310.40 Annually Location :
Los Angeles, CA Job Type:
Contingent Employee - Temporary Job Number:
2400849 Cabinet:
OPERATIONS Cost Center:
3352 - FREEWAY SERVICE PATROL / MIR Opening Date:
08/13/2025 Closing Date:
8/28/2025 12:00 AM Pacific FLSA:
Non-Exempt Bargaining Unit:
Non-Contract Max Number of Applicants:
100
Metro's mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. Description *THIS POSITION IS TEMPORARY (UP TO 40 HOURS) WITH LIMITED BENEFITS. (Please see Benefits tab for additional information.) No Qualified Candidate Pool (QCP) will be established. You will only be contacted if there is an interest from the hiring department.*
Provides administrative support in assigned department to an organizational unit or project team. Application cut-off:
Please be aware that only the first 100 applicants will be guaranteed consideration for this position. Be sure to submit your application promptly, as the bulletin will close once 100 applications are received." Examples of Duties
Administers departmental projects and performs special assignments related to the department's business Assists in scheduling and coordinating meetings Handles, processes, and maintains confidential or legal documents and data Gathers and compiles data and prepares simple statistical and narrative reports Prepares, processes, and maintains records of departmental purchase requisitions Prepares petty cash reimbursement Generates correspondence, reports, and presentations Orders and distributes materials, office supplies, equipment, and furniture Assists in preparation of graphs, programs, and posters Provides information and referral to Metro personnel and to the public Develops and maintains filing systems, records, and logs including computerized database files Prepares and submits requisitions and check requests Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties
Minimum Qualifications A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Associate's Degree in Business, Public Administration, or related field Experience
One year of relevant experience performing administrative or secretarial work Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are
not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications.
Experience utilizing Microsoft Office Suite (Excel, Word and Outlook,) to prepare reports, correspondence, and other administrative documents. Experience maintaining records and filing systems (both manual and computerized), and preparing accurate reports using various data sources and document types. Experience communicating professionally and effectively with individuals at all levels of the organization, as well as with external representatives, partners, and stakeholders, to coordinate and schedule meetings. Essential Knowledge Knowledge of
(defined as a learned body of information that is required for and applied in the performance of job tasks)
Theories, principles, and practices of basic bookkeeping and office administration Financial Information Systems (FIS) Applicable business software applications Skill in
(defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Devising recordkeeping and reporting systems Analyzing situations and identifying problems Exercising sound judgment and creativity in making decisions Prioritizing and multi-tasking Communicating effectively orally and in writing Preparing reports and correspondence Interacting professionally with various levels of Metro employees and outside representatives Operating computers and general office equipment Ability to
(defined as a present competence to perform an observable behavior or produce an observable result)
Gather, compile, analyze and summarize data Perform highly repetitive work Meet time deadlines Handle confidential information Think, work, and act independently Understand, interpret, and apply laws, rules, regulations, policies, and procedures Read, write, speak, and understand English Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation Close exposure to computer monitors and video screen Physical Effort Required
Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required (ASB)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with hiring practices. Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro locations:
METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Open: Monday through Friday, 8am-4pm (Closed Sat & Sun) Metro Talent Hub 8501 S. Evermont Place Los Angeles, CA 90044 Open: Monday through Friday, 9am-5pm (Closed Sat & Sun) East Los Angeles Customer Center 4501 B Whittier Blvd Los Angeles, CA 90022 Open: Tuesday through Saturday, 10am to 6pm (Closed Sun & Mon) Wilshire/Vermont Customer Center 3183 Wilshire Blvd, Ste 174 Los Angeles, CA 90010 Open: Monday through Friday, 10am-6pm (Closed Sat & Sun) Rosa Parks Customer Center Willowbrook/Rosa Parks Station 11720 Wilmington Ave Los Angeles, CA 90059 Open: Monday through Friday, 6am to 6:30pm (Closed Sat & Sun) Telephone:
(213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. *Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEES
Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan
- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance
- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance
- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance
- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays
- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP)
- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday. Years of Service Annual Accrual Hire date - 5 years 20 days Beginning of 6th - 10th year 25 days Beginning of 11th - 15th year 30 days Beginning of 16th + years 35 days
Pension Plan
- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits : Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEES
Temporary (Contingent) employees are eligible for the following benefits only:
Kaiser medical insurance Public Pension Plan 457/401K Plan Flex Spending Paid Sick Time Fare Media Rideshare Subsidies Metro One Fitness membership For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro's Pension & Benefits website at 01
Please acknowledge that the following responses will be used to supplement and expand on the Work Experience section of your application. It is important to provide detailed answers and do not refer to or rely on a resume or other documentation as we will not review resumes to determine qualifications. The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as accurate as possible. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
Yes, I agree and understand my resume will not be reviewed
02
Please acknowledge that this is a temporary position and that no Qualified Candidate Pool will be established.
Yes No
03
Please select the highest level of education you have completed.
I do not have education equivalent to grade 12 High school graduate, diploma or the equivalent (GED) Associate degree from an accredited college or university Bachelor's degree from an accredited college or university Master's degree from an accredited college or university PhD from an accredited college or university
04
Please select the number of years of relevant experience you have in performing administrative or secretarial work.
No experience Less than 1 year 1 years or more, but less than 3 years 3 years or more
05
Describe your relevant experience performing administrative or secretarial work. Please list the position title(s) and dates of employment in which you gained this experience. If you do not have this experience, please list "N/A" in the field below. 06
Do you have relevant experience utilizing Microsoft Office Suite (Excel, Word, and Outlook) to prepare reports, correspondence, and other administrative documents?
Yes No
07
If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A." 08
Do you have relevant experience maintaining records and filing systems (both manual and computerized), and preparing accurate reports using various data sources and document types?
Yes No
09
If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A." 10
Do you have relevant experience communicating professionally and effectively with individuals at all levels of the organization, as well as with external representatives, partners, and stakeholders, to coordinate and schedule meetings?
Yes No
11
If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A." Required Question
$52,852.80 - $79,310.40 Annually Location :
Los Angeles, CA Job Type:
Contingent Employee - Temporary Job Number:
2400849 Cabinet:
OPERATIONS Cost Center:
3352 - FREEWAY SERVICE PATROL / MIR Opening Date:
08/13/2025 Closing Date:
8/28/2025 12:00 AM Pacific FLSA:
Non-Exempt Bargaining Unit:
Non-Contract Max Number of Applicants:
100
Metro's mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County. Description *THIS POSITION IS TEMPORARY (UP TO 40 HOURS) WITH LIMITED BENEFITS. (Please see Benefits tab for additional information.) No Qualified Candidate Pool (QCP) will be established. You will only be contacted if there is an interest from the hiring department.*
Provides administrative support in assigned department to an organizational unit or project team. Application cut-off:
Please be aware that only the first 100 applicants will be guaranteed consideration for this position. Be sure to submit your application promptly, as the bulletin will close once 100 applications are received." Examples of Duties
Administers departmental projects and performs special assignments related to the department's business Assists in scheduling and coordinating meetings Handles, processes, and maintains confidential or legal documents and data Gathers and compiles data and prepares simple statistical and narrative reports Prepares, processes, and maintains records of departmental purchase requisitions Prepares petty cash reimbursement Generates correspondence, reports, and presentations Orders and distributes materials, office supplies, equipment, and furniture Assists in preparation of graphs, programs, and posters Provides information and referral to Metro personnel and to the public Develops and maintains filing systems, records, and logs including computerized database files Prepares and submits requisitions and check requests Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out May be required to perform other related job duties
Minimum Qualifications A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
Associate's Degree in Business, Public Administration, or related field Experience
One year of relevant experience performing administrative or secretarial work Certifications/Licenses/Special Requirements
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are
not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications.
Experience utilizing Microsoft Office Suite (Excel, Word and Outlook,) to prepare reports, correspondence, and other administrative documents. Experience maintaining records and filing systems (both manual and computerized), and preparing accurate reports using various data sources and document types. Experience communicating professionally and effectively with individuals at all levels of the organization, as well as with external representatives, partners, and stakeholders, to coordinate and schedule meetings. Essential Knowledge Knowledge of
(defined as a learned body of information that is required for and applied in the performance of job tasks)
Theories, principles, and practices of basic bookkeeping and office administration Financial Information Systems (FIS) Applicable business software applications Skill in
(defined as the proficient manual, verbal, or mental utilization of data, people, or things)
Devising recordkeeping and reporting systems Analyzing situations and identifying problems Exercising sound judgment and creativity in making decisions Prioritizing and multi-tasking Communicating effectively orally and in writing Preparing reports and correspondence Interacting professionally with various levels of Metro employees and outside representatives Operating computers and general office equipment Ability to
(defined as a present competence to perform an observable behavior or produce an observable result)
Gather, compile, analyze and summarize data Perform highly repetitive work Meet time deadlines Handle confidential information Think, work, and act independently Understand, interpret, and apply laws, rules, regulations, policies, and procedures Read, write, speak, and understand English Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
Typical office situation Close exposure to computer monitors and video screen Physical Effort Required
Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required (ASB)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with hiring practices. Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities. Application Procedure
To apply, visit Metro's website at www.metro.net and complete an online Employment Application. Computers are available to complete online Employment Applications at the following Metro locations:
METRO Headquarters, Employment Office One Gateway Plaza Los Angeles, CA 90012 Open: Monday through Friday, 8am-4pm (Closed Sat & Sun) Metro Talent Hub 8501 S. Evermont Place Los Angeles, CA 90044 Open: Monday through Friday, 9am-5pm (Closed Sat & Sun) East Los Angeles Customer Center 4501 B Whittier Blvd Los Angeles, CA 90022 Open: Tuesday through Saturday, 10am to 6pm (Closed Sun & Mon) Wilshire/Vermont Customer Center 3183 Wilshire Blvd, Ste 174 Los Angeles, CA 90010 Open: Monday through Friday, 10am-6pm (Closed Sat & Sun) Rosa Parks Customer Center Willowbrook/Rosa Parks Station 11720 Wilmington Ave Los Angeles, CA 90059 Open: Monday through Friday, 6am to 6:30pm (Closed Sat & Sun) Telephone:
(213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties. *Please refer to the applicable benefit type (Regular or Temporary)*
BENEFITS FOR REGULAR EMPLOYEES
Benefits cover probationary or regular full-time (working at least 40 hrs/week) employees of Metro.
We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.
Medical/Dental/Vision Plan
- Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.
Group Life Insurance
- PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.
Accidental Death & Dismemberment Insurance
- PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.
Long-Term Disability Insurance
- 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.
Holidays
- 12 days a year: New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.
Time off with Pay (TOWP)
- Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday. Years of Service Annual Accrual Hire date - 5 years 20 days Beginning of 6th - 10th year 25 days Beginning of 11th - 15th year 30 days Beginning of 16th + years 35 days
Pension Plan
- PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.
Other Benefits : Transportation passes for employees and/or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.
BENEFITS FOR TEMPORARY EMPLOYEES
Temporary (Contingent) employees are eligible for the following benefits only:
Kaiser medical insurance Public Pension Plan 457/401K Plan Flex Spending Paid Sick Time Fare Media Rideshare Subsidies Metro One Fitness membership For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro's Pension & Benefits website at 01
Please acknowledge that the following responses will be used to supplement and expand on the Work Experience section of your application. It is important to provide detailed answers and do not refer to or rely on a resume or other documentation as we will not review resumes to determine qualifications. The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as accurate as possible. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
Yes, I agree and understand my resume will not be reviewed
02
Please acknowledge that this is a temporary position and that no Qualified Candidate Pool will be established.
Yes No
03
Please select the highest level of education you have completed.
I do not have education equivalent to grade 12 High school graduate, diploma or the equivalent (GED) Associate degree from an accredited college or university Bachelor's degree from an accredited college or university Master's degree from an accredited college or university PhD from an accredited college or university
04
Please select the number of years of relevant experience you have in performing administrative or secretarial work.
No experience Less than 1 year 1 years or more, but less than 3 years 3 years or more
05
Describe your relevant experience performing administrative or secretarial work. Please list the position title(s) and dates of employment in which you gained this experience. If you do not have this experience, please list "N/A" in the field below. 06
Do you have relevant experience utilizing Microsoft Office Suite (Excel, Word, and Outlook) to prepare reports, correspondence, and other administrative documents?
Yes No
07
If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A." 08
Do you have relevant experience maintaining records and filing systems (both manual and computerized), and preparing accurate reports using various data sources and document types?
Yes No
09
If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A." 10
Do you have relevant experience communicating professionally and effectively with individuals at all levels of the organization, as well as with external representatives, partners, and stakeholders, to coordinate and schedule meetings?
Yes No
11
If you indicated having experience in the previous question, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N/A." Required Question