Washington Staffing
Experienced Factory Office Administrator
Dogwood Industries is at the forefront of designing and manufacturing Pre-engineered Panelized Relocatable Metal Buildings, delivering industry-leading solutions for mission-critical projects across industrial and DoD markets. Through a precise blend of manufacturing and construction, we build high-performance, rapidly deployable structures that keep critical missions moving forward. Our team provides leadership in the design process that transforms the way our clients work by delivering buildings as equipment solutions in harsh environments around the world. If you are motivated by innovation, thrive in a fast-paced setting, and want to be part of a team that is revolutionizing the building industry, we'd love to speak with you! Dogwood Industries is seeking a highly organized office professional to join our team in Everett, WA. The successful candidate will thrive at multitasking, pay excessive attention to detail, and take ownership and pride in their tasks. A successful candidate will be reliable, dependable, and determined when it comes to projects that challenge their capabilities. The Experienced Factory Office Administrator position is a key role within Dogwood Industries, providing support to all team members in our Everett factory office. Duties & Responsibilities Reception duties (greet visitors, intercept deliveries, answer phone calls, monitor VM and redirect calls when necessary, etc.) Timecard corrections Retrieve and distribute all incoming mail; prepare all outgoing mail Assist with contract administration as needed including obtaining signatures, scanning and electronic filing Track and stock office supplies to avoid interruptions in standard office operations Arrange for repair and maintenance of the office space and equipment (multifunction machines, etc.) Assist with vendor coordination as needed (cleaning crew, water delivery, vending machine, WM, and other operational vendors) Maintain vehicle registration records and update when necessary Assist in planning and arranging company events Ensure office is clean and presentable at all times Warehouse maintenance -- ensure tidiness of lunchroom and warehouse Accept trucking deliveries as needed Order marketing materials as directed Provide administrative support to multiple teams including project coordination, accounting, and business development Anticipate business needs and create solutions for process improvement Organization of company radios Other duties as assigned Accounting Tasks Support account reconciliations by verifying, collecting, sorting, and filing receipts that are in possession of company credit cards, as needed Other duties as assigned Human Resources Tasks Support HR in onboarding functions with may include but is not limited to onboard new hires (E-Verify), prepare and distribute new hire onboarding information) Assist with preparation of interview paperwork Other duties as assigned Information Technology Tasks Manage 3cx VoIP phone system and set up, which includes managing VM codes, transfer settings, user details and access Workstation set up, which includes computer set up, cable management and restocking of office supplies Order IT supplies, as requested by management Liaison with IT Systems Administrator to troubleshoot, resolve on-site IT issues Other duties as assigned Requirements Previous office or administrative experience
Dogwood Industries is at the forefront of designing and manufacturing Pre-engineered Panelized Relocatable Metal Buildings, delivering industry-leading solutions for mission-critical projects across industrial and DoD markets. Through a precise blend of manufacturing and construction, we build high-performance, rapidly deployable structures that keep critical missions moving forward. Our team provides leadership in the design process that transforms the way our clients work by delivering buildings as equipment solutions in harsh environments around the world. If you are motivated by innovation, thrive in a fast-paced setting, and want to be part of a team that is revolutionizing the building industry, we'd love to speak with you! Dogwood Industries is seeking a highly organized office professional to join our team in Everett, WA. The successful candidate will thrive at multitasking, pay excessive attention to detail, and take ownership and pride in their tasks. A successful candidate will be reliable, dependable, and determined when it comes to projects that challenge their capabilities. The Experienced Factory Office Administrator position is a key role within Dogwood Industries, providing support to all team members in our Everett factory office. Duties & Responsibilities Reception duties (greet visitors, intercept deliveries, answer phone calls, monitor VM and redirect calls when necessary, etc.) Timecard corrections Retrieve and distribute all incoming mail; prepare all outgoing mail Assist with contract administration as needed including obtaining signatures, scanning and electronic filing Track and stock office supplies to avoid interruptions in standard office operations Arrange for repair and maintenance of the office space and equipment (multifunction machines, etc.) Assist with vendor coordination as needed (cleaning crew, water delivery, vending machine, WM, and other operational vendors) Maintain vehicle registration records and update when necessary Assist in planning and arranging company events Ensure office is clean and presentable at all times Warehouse maintenance -- ensure tidiness of lunchroom and warehouse Accept trucking deliveries as needed Order marketing materials as directed Provide administrative support to multiple teams including project coordination, accounting, and business development Anticipate business needs and create solutions for process improvement Organization of company radios Other duties as assigned Accounting Tasks Support account reconciliations by verifying, collecting, sorting, and filing receipts that are in possession of company credit cards, as needed Other duties as assigned Human Resources Tasks Support HR in onboarding functions with may include but is not limited to onboard new hires (E-Verify), prepare and distribute new hire onboarding information) Assist with preparation of interview paperwork Other duties as assigned Information Technology Tasks Manage 3cx VoIP phone system and set up, which includes managing VM codes, transfer settings, user details and access Workstation set up, which includes computer set up, cable management and restocking of office supplies Order IT supplies, as requested by management Liaison with IT Systems Administrator to troubleshoot, resolve on-site IT issues Other duties as assigned Requirements Previous office or administrative experience