Idaho Staffing
Administrative Specialist III
This position reports directly to the College of Science (COS) Business Officer, providing administrative, personnel and financial support to ensure efficient College operations. As a key member of the shared services team, the Administrative Specialist III manages front office functions, assists students, faculty, and staff and supports hiring, purchasing, events and academic processes. The role also provides dedicated support to the Bioinformatics and Computational Biology (BCB) program and serves as backup for departments during staff absences or peak times. This position helps maintain a professional office environment and ensures consistent, accurate service delivery. The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports Maintain individual and office calendars Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned Required Experience: Three years performing administrative or office support functions Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, spreadsheets, email and internet research Required Education: High School Diploma or equivalent Required Other: None Additional Preferred: Providing customer service Using complex software (such as financial and personnel records management systems) while completing administrative tasks Some knowledge of: Supervisory practices; financial record keeping methods; personnel administration Experience working with minimal supervision Experience planning and coordinating program activities and events as well as support regular and non-routine meetings and events; coordinate complex travel arrangements Banner training and experience in Finance, Human Resources, and Student Modules and Banner Web Applications Managing calendars and/or scheduling Interpreting, applying and explaining complex information such as regulations, policies or services Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements Physical Requirements & Working Conditions: None Degree Requirement: N/A: No degree requirement FLSA Status: Non-Exempt Employee Category: Classified Pay Range: $24.00 per hour or higher depending on experience Type of Appointment: _of_Appointment FTE: 1 Full Time/Part Time: Full Time Funding: A visa sponsorship is available for the position listed in this vacancy: No Posting Date: 06/30/2025 Closing Date: Open Until Filled Special Instructions to Applicants: This position is open until filled, however, applications received on or before July 14, 2025 will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.
This position reports directly to the College of Science (COS) Business Officer, providing administrative, personnel and financial support to ensure efficient College operations. As a key member of the shared services team, the Administrative Specialist III manages front office functions, assists students, faculty, and staff and supports hiring, purchasing, events and academic processes. The role also provides dedicated support to the Bioinformatics and Computational Biology (BCB) program and serves as backup for departments during staff absences or peak times. This position helps maintain a professional office environment and ensures consistent, accurate service delivery. The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include: Coordinate office functions and maintain office processes, procedures, and records Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts Support regular and non-routine meetings and events; coordinate complex travel arrangements Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports Maintain individual and office calendars Utilize university programs to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator May supervise or direct the work of others Other duties as assigned Required Experience: Three years performing administrative or office support functions Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials Using computer software and applications for word processing, spreadsheets, email and internet research Required Education: High School Diploma or equivalent Required Other: None Additional Preferred: Providing customer service Using complex software (such as financial and personnel records management systems) while completing administrative tasks Some knowledge of: Supervisory practices; financial record keeping methods; personnel administration Experience working with minimal supervision Experience planning and coordinating program activities and events as well as support regular and non-routine meetings and events; coordinate complex travel arrangements Banner training and experience in Finance, Human Resources, and Student Modules and Banner Web Applications Managing calendars and/or scheduling Interpreting, applying and explaining complex information such as regulations, policies or services Independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements Physical Requirements & Working Conditions: None Degree Requirement: N/A: No degree requirement FLSA Status: Non-Exempt Employee Category: Classified Pay Range: $24.00 per hour or higher depending on experience Type of Appointment: _of_Appointment FTE: 1 Full Time/Part Time: Full Time Funding: A visa sponsorship is available for the position listed in this vacancy: No Posting Date: 06/30/2025 Closing Date: Open Until Filled Special Instructions to Applicants: This position is open until filled, however, applications received on or before July 14, 2025 will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.