Office Manager
Salary: $5,437.00 - $6,893.00 Monthly
Location: Durango, CO
Job Type: Full Time
Primary Physical Work Address: 175 MERCADO ST STE 250 DURANGO CO 81301
Department Contact Information:
Description: This is a full-time office manager position assigned to the Durango regional trial office. The position is responsible for performing management and administrative duties to support daily operations of the office and staff. The office manager assists the managing attorney/office head in coordinating day-to-day activities and work flow of the office; provides administrative support to attorneys; and, supervises administrative staff.
Primary Duties and Responsibilities:
- Perform the full-range of routine to complex administrative and clerical work, including providing client support; processing eligibility applications; managing case files from opening through closing and file destruction; and, maintaining and updating information in the case management system.
- Serve as a liaison with the centralized state office to coordinate administrative responsibilities related to personnel actions, leave tracking, state vehicles, mandated costs, travel and mileage reimbursements, purchasing supplies, and to ensure compliance with statewide policies and procedures. Serve as the primary contact for matters related to building maintenance.
- In conjunction with the state office, assist in onboarding new employees and processing personnel and payroll forms.
- Assist in developing and implementing regional office procedures in accordance with statewide rules and policies.
- Assist in training regional office staff and interns on in-house office and court processes, utilizing the data access and case management database systems, and related office procedures.
- Assist in coordinating training and conference attendance for regional office staff; assist with completing training approval forms and submits to state office for processing and approval. Assist the office head in administrative duties such as leading meetings; serving as a resource or technical expert to other staff including recognizing and answering ethical questions and identifying conflict determinations.
- As a member of the regional office management team, participate in strategic planning related to staffing resources, staff assignments, scheduling, and case management to ensure office activities and operations are effective and efficient.
- Run reports and compile case management data as required for statistical tracking and reporting. Provide auditors with information required for office operations.
- Supervise administrative support staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring employees are trained; ensuring that employees follow policies and procedures; and, making hiring, termination, and disciplinary recommendations.
- Attend meetings and trainings as required.
- Perform other duties as assigned.
Minimum Qualifications:
- High school diploma or equivalent (G.E.D.), supplemented by legal secretarial or college courses in a related field.
- 4 years of progressively responsible experience providing administrative and clerical support and quality client service such as, managing electronic and hardcopy files/records, and preparing and processing documents and forms, in a law office, the state public defender's office, or other comparable experience; and, demonstrated experience, skills and training in leading others.
Preferred Qualifications:
- Training, education or experience that provided knowledge of court systems and legal terminology.
- Experience working in an environment serving indigent populations.
- Spanish-speaking skills.
Supplemental Information: The office of the Colorado state public defender provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, national origin, gender, age, sexual orientation, gender identity, religion, disability or other protected status, in accordance with applicable federal, state and local laws. Consistent with this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including the application and selection process. If you have a disability and require reasonable accommodation, please contact