Description: The Office Manager works to ensure the smooth and efficient operation of the church office and to support the ministries and mission of the church. The Office Manager plays a key role in facilitating communication, maintaining records, supporting staff and ministry leaders, and creating a welcoming presence for all who interact with the church.
Required Qualifications and Abilities:
?Possess a foundation in Christianity and understand and support the mission, vision, and values of the United Methodist Church and of Bothell United Methodist Church.
? Excellent written and verbal communication skills
? Strong organizational and time management skills with attention to detail
? Proficiency with Microsoft Office (Word, Excel, Publisher, Teams) and electronic mailing systems (e.g. Mailchimp)
? Experience managing schedules, documents, and confidential records
? Ability to interact with diverse individuals in a welcoming and hospitable manner
? Ability to work independently and collaboratively with a heart for the churchs mission
Responsibilities:
Administrative and Office Operations
- Oversee day-to-day office functions and maintain an organized, hospitable office environment, including the recruiting, developing and training of office volunteers
- Respond to phone calls, emails, and in-person inquiries with warmth and professionalism
- Order office supplies and manage inventory
- Maintain church calendars and facility use schedules, coordinating with facility users (including external users and renters) and tracking keys
- Serve as the point person for community partners, such as Bothell High School, Northshore Preschool Co-op, and others who use our building
- Fulfill the role of Designated Safety Officer and work with Ministry Safe, including background checks
Communication and Coordination
- Prepare and distribute church-wide communications (e.g., weekly email newsletters, Sunday bulletins, announcements, mailings)
- Support event and worship logistics through coordination, scheduling, and promotion
Support for Ministry Teams
- Assist staff and lay leaders with administrative needs related to church programs and events
- Support staff in preparation for meetings, worship, and seasonal events, including online registrations
- Support the work of Community and Social Concerns Team by responding to the needs of the community, including the distribution of gas/grocery vouchers and Northwest Harvest gift cards
Desired Knowledge, Skills, and Abilities
?Ability to create, oversee and ensure the implementation of multi-month and multi-year strategies and to meet deadlines.
? Familiarity with the rhythms and seasons of church life
? Basic design skills for newsletters, flyers, or digital content
? A commitment to inclusive, accessible, and user-friendly systems
? Creative problem-solving and process design abilities
? Knowledge of non-profit or church administrative best practices
Organization: Bothell United Methodist Church
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