Massachusetts Staffing
Office Manager
We are looking for a detail-oriented Office Manager to oversee administrative operations and financial functions for our team in Medford, Massachusetts. This long-term contract position requires a proactive individual with expertise in accounting systems, office management, and customer relationship tools. If you thrive in a dynamic environment and enjoy managing processes that contribute to organizational success, we encourage you to apply.
Responsibilities:
- Manage day-to-day office operations, ensuring administrative tasks are completed efficiently.
- Oversee accounting functions such as accounts payable (AP) and accounts receivable (AR) to maintain financial accuracy.
- Utilize accounting software systems to streamline financial processes and reporting.
- Coordinate payroll and benefits administration through platforms like ADP.
- Maintain and update CRM systems to support customer relationship management efforts.
- Handle inbound calls and provide exceptional customer service to clients and team members.
- Implement and manage software tools like Concur and Dentrix Dental Software to enhance operational processes.
- Monitor office expenditures and ensure compliance with budgetary guidelines.
- Support staff with troubleshooting and training on office systems as needed.
- Collaborate with leadership to optimize workflows and improve overall efficiency.
Requirements:
- Proven experience as an Office Manager or in a similar administrative role.
- Proficiency in accounting software systems and tools such as Concur and ADP.
- Familiarity with CRM platforms and Dentrix Dental Software.
- Strong knowledge of accounts payable (AP) and accounts receivable (AR) processes.
- Excellent organizational and multitasking abilities.
- Ability to handle inbound calls and communicate effectively with attention to detail.
- Experience in using office management tools and software efficiently.
- Background in financial services or related industries is preferred.