Maryland Staffing
Office Manager
We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations for our clients, a fast-paced construction company. This role ensures smooth office workflow, supports project teams, and handles a wide range of tasks from accounting support to vendor coordination. The Office Manager is a critical member of the team, helping to keep projects running efficiently and the office operating at a high level.
Key Responsibilities:
- Manage day-to-day office operations, including filing, scheduling, communications, and administrative systems.
- Serve as the first point of contact for internal staff, clients, vendors, and subcontractors.
- Oversee office supplies, equipment, and maintenance needs.
- Maintain project files, contracts, insurance certificates, and construction documents.
- Assist project managers with tracking permits, submittals, and compliance documentation.
- Coordinate onboarding and records management for new employees, subcontractors, and vendors.
- Organize internal meetings, safety training, and assist with HR-related functions when needed.
- Ensure the office remains compliant with health, safety, and employment standards.
Requirements Qualifications:
- 3+ years of office management or senior administrative experience; construction or trades industry experience is strongly preferred.
- Strong understanding of construction processes, terminology, and documentation is a plus.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook); experience with construction software (e.g., Procore, QuickBooks, Buildertrend, or Sage) is highly desirable.
- Excellent communication, organization, and multitasking skills.
- Ability to work independently and take initiative in a fast-paced environment.
- Attention to detail and a strong sense of accountability.