Accounting Assistant

3 days ago Be among the first 25 applicants

Guided Search Partners provided pay range

This range is provided by Guided Search Partners. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$40,000.00/yr - $45,000.00/yr

Job Summary:

We are looking for a reliable and organized Administrative Assistant to support our construction team. The ideal candidate will play a key role in maintaining efficient office operations, assisting with documentation, coordinating project-related tasks, and providing general administrative support to project managers, estimators, and field staff.

Key Responsibilities:

• Provide administrative support to construction and project management teams.
• Prepare and manage construction documents including contracts, submittals, RFIs, change orders, and job folders.
• Assist in tracking project timelines, schedules, and documentation.
• Maintain accurate filing systems for project records, permits, insurance certificates, and safety documents.
• Communicate with subcontractors, vendors, and clients to gather and relay information.
• Assist with creating and distributing meeting agendas, taking minutes, and tracking follow-up items.
• Coordinate travel, site meeting logistics, and office supply inventory.
• Input and update data in project management and accounting systems (e.g., Procore, Sage, Buildertrend, or QuickBooks).
• Support accounts payable/receivable tasks including invoice processing and time sheet collection.
• Monitor compliance documents such as lien waivers, insurance, and licensing.
• Assist with onboarding of subcontractors and new employees.
• Answer phones, route calls, and respond to emails professionally and promptly.

Requirements:

• High school diploma or equivalent (Associates or Bachelors degree preferred).
• 2+ years of administrative experience, ideally in a construction or related industry.
• Strong working knowledge of MS Office (Word, Excel, Outlook) and familiarity with construction software is a plus.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage priorities in a fast-paced environment.
• Professional demeanor and strong customer service skills.
• Basic knowledge of construction terminology and processes is a plus.

Preferred Qualifications:

• Experience with construction management software (e.g., Procore, Buildertrend, PlanGrid).
• Familiarity with AIA documentation, submittals, or permitting processes.
• Bilingual (English/Spanish) is a plus in many construction settings.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Construction

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