Office Manager

1 day ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

Job Description
Boston Engineering is seeking an experienced

Job Description
Boston Engineering is seeking an experienced Office Manager to oversee day-to-day administrative operations and provide high-level executive support. This role requires a proactive, organized individual who thrives in a fast-paced environment and can work independently with minimal supervision. The ideal candidate will demonstrate professionalism, discretion, flexibility, and resourcefulness while interacting with all levels of staff.
Front Office Operations

• Manage office and kitchen supply inventory and ordering
• Serve as the primary contact with building management and external vendors
• Plan and coordinate internal company events
• Welcome visitors and prepare meeting spaces
• Coordinate catering for breakfast/lunch meetings, including setup and cleanup
• Handle incoming/outgoing mail and shipping logistics
• Arrange travel accommodations as needed
• Provide administrative support for cross-departmental initiatives
  

Accounts Payable & Receivable

• Enter and manage accounts payable and receivable transactions
• Investigate and resolve vendor or customer billing issues
• Process employee expense reports
• Perform collections outreach as needed
• Enter and maintain purchase orders
  

Human Resources Support

• Maintain employee training and compliance records
• Assist in managing and updating employee personnel files
• Assist with new employee onboarding
  

Qualifications

• Associates or Bachelors degree in Business or related field preferred
• 35 years of office management and accounting experience
• Proficiency in Microsoft Office (Word, Excel); experience with Unanet a plus
• Strong communication and writing skills
• Excellent attention to detail and sound decision-making skills
• Proven ability to manage a busy office calendar and multiple priorities
• Professional and confident in working with senior leadership
  

Additional Information
Reports to: Controller
Location : Office-based role in Waltham, MA
Salary range: $55,000-$65,000 per year. The final salary offer will be based on individual education, skills, and experience.
We offer a comprehensive employee benefits plan, including a matching 401(k) plan, in an open and energetic working environment that fosters an entrepreneurial team spirit.
This role is restricted to US persons (i.e., US citizens, permanent residents, and other protected individuals under the Immigration and Naturalization Act, 8 USC 1324b(a)(3)) due to access to export-controlled technology. Boston Engineering will require proof of status prior to employment.
**Your application will not be considered complete without a submitted writing sample.**
All your information will be kept confidential according to EEO guidelines.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Design

Referrals increase your chances of interviewing at Boston Engineering by 2x

Get notified about new Office Manager jobs in Waltham, MA .

Boston, MA $75,000.00-$85,000.00 5 days ago

Boston, MA $90,000.00-$95,000.00 4 days ago

Boston, MA $75,000.00-$85,000.00 4 days ago

Executive Assistant - Private Equity - Boston, MA - 27111

Woburn, MA $65,000.00-$80,000.00 4 days ago

Contract Office Manager/HR Generalist (Must Have Prior HR Experience)

Executive Assistant to the Executive VP and Chief Financial Officer

Needham Heights, MA $23.00-$25.00 1 month ago

Boston, MA $95,000.00-$105,000.00 5 days ago

Executive Assistant to Chief Medical Officer and Office Manager, Cambridge MA

Boston, MA $90,000.00-$110,000.00 3 weeks ago

Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

#J-18808-Ljbffr