Office Manager

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Direct message the job poster from FCP Services, Inc - Serving Great Customers Nationwide Since 1990

FCP Services is a people-first organization committed to delivering excellence in service while fostering a strong, collaborative, and uplifting company culture. Were seeking an energetic and dependable Office Manager to help us grow while keeping our daily operations and internal processes running smoothly.

Position Overview

As Office Manager at FCP Services, youll be the operational hub of our workplace. Youll help shape and promote a positive and vibrant workplace culture while making sure that team members feel supported and informed.

Were looking for someone who thrives on variety, embraces a can-do attitude, and enjoys helping others succeed.

Key Responsibilities

Office/Business Operations

• Oversee daily office operations to ensure a well-organized, clean, and productive environment.
• Provide high-level administrative support to leadership and project teams including calendar and travel coordination, document preparation, presentation preparation and internal communication support.
• Order and maintain office supplies and equipment.
• Serve as the point of contact for facility needs and vendor relationships.
• Gain a strong understanding of the business through various administrative tasks, cross functional communication, and providing assistance to leadership.
• Assist in customer onboarding, proposals, and exceptional customer service.

HR & Onboarding Support

• Coordinate and route HR and onboarding documentation in collaboration with HR leadership.
• Assist in scheduling interviews, new hire orientation, and internal onboarding communications.
• Maintain and organize personnel files and internal systems.

Payroll & Administrative Coordination

• Assist with review of employee timesheets and time-off records.
• Assist with payroll preparation and liaise with finance/payroll providers to ensure accuracy.
• Maintain confidentiality and compliance in handling sensitive employee data.

IT & Systems Coordination

• Manage basic IT support needs including hardware inventory and troubleshooting with vendors as needed.
• Set up and track laptops, email accounts, user access, and software permissions for new hires and departing employees.
• Keep internal tech documentation and user records up to date.

Compliance & License Tracking

• Maintain accurate records of all contractor and business licenses, certifications, and insurance requirements.
• Track renewal dates and ensure timely filing to remain in compliance with state and local regulations.

Travel Management

• Book and manage travel arrangements for employees, including flights, accommodations, and car rentals.
• Ensure employees have the support and information needed while traveling.

Internal Communications & Culture

• Lead internal communication efforts across teams, including announcements, newsletters, and event updates.
• Champion company culture initiatives: coordinate employee engagement activities, team events, celebrations, and wellness programs.
• Be a culture ambassador and morale booster who builds strong interpersonal connections.

Qualifications

• 3+ years of experience in office management, executive administration, HR coordination, or similar roles.
• Strong organizational and multitasking abilities with a proactive and solutions-oriented mindset.
• Excellent written and verbal communication skills.
• Comfort with HR systems, Microsoft Office, and digital tools (e.g., G Suite, Slack, payroll/time-tracking software).
• Ability to handle confidential information with discretion and professionalism.

Preferred Attributes

• A team player who thrives in a fast-paced, people-focused environment.
• An upbeat, energetic attitude with a passion for building strong workplace culture.
• Willingness to pitch in on a wide range of tasks no task too big or too small.

Why Join FCP Services?

• A collaborative and supportive team that genuinely cares.
• The opportunity to make a meaningful impact on a growing organization.
• Competitive compensation and benefits.
• A culture that values people, relationships, and continuous improvement.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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