Ascendo Resources
Executive Assistant Position
Seeking a skilled Executive Assistant / Personal Assistant to provide comprehensive support to a senior executive. This role demands a highly efficient and reliable individual, adept at managing various administrative tasks in a fast-paced environment and committed to delivering high-level support
Responsibilities:
- Organizing and managing travel itineraries, including flights, accommodations, and ground transportation.
- Efficiently manage and organize executive calendars.
- Preparing and submitting expense reports, ensuring compliance with company policies.
- Coordinating and planning corporate events, meetings, and conferences.
- Assist executives in preparing for various meetings.
- Handle email correspondence and document requests for executives.
- Create presentations, meeting notes, and other important documents.
- Handling sensitive and confidential information with discretion.
- Assisting in or leading specific projects, ensuring deadlines are met.
- Acting as a point of contact between the executive and other staff, clients, and external partners.
- Managing personal appointments or errands for the executive, as required
Qualifications:
- Bilingual: Portuguese (native) and English (fluent)
- Hold a Bachelor's degree or possess equivalent professional experience.
- Proficient in the Microsoft Office suite.
- Experience supporting C-Level executives
- Capable of juggling multiple tasks, coordinating administrative duties, and managing logistics.
- Highly organized and detail-oriented with excellent multitasking and follow-up abilities.
- Strong communication skills, both in writing and verbally.
Location:
- Miami, FL (on-site)
LOCAL CANDIDATES ONLY
NO VISA SPONSORSHIP AVAILABLE