Executive Assistant/Personal Assistant (Portuguese Speaking)

Executive Assistant Position

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.

Seeking a skilled Executive Assistant / Personal Assistant to provide comprehensive support to a senior executive. This role demands a highly efficient and reliable individual, adept at managing various administrative tasks in a fast-paced environment and committed to delivering high-level support

Responsibilities:

• Organizing and managing travel itineraries, including flights, accommodations, and ground transportation.
• Efficiently manage and organize executive calendars.
• Preparing and submitting expense reports, ensuring compliance with company policies.
• Coordinating and planning corporate events, meetings, and conferences.
• Assist executives in preparing for various meetings.
• Handle email correspondence and document requests for executives.
• Create presentations, meeting notes, and other important documents.
• Handling sensitive and confidential information with discretion.
• Assisting in or leading specific projects, ensuring deadlines are met.
• Acting as a point of contact between the executive and other staff, clients, and external partners.
• Managing personal appointments or errands for the executive, as required

Qualifications:

• Bilingual: Portuguese (native) and English (fluent)
• Hold a Bachelor's degree or possess equivalent professional experience.
• Proficient in the Microsoft Office suite.
• Experience supporting C-Level executives
• Capable of juggling multiple tasks, coordinating administrative duties, and managing logistics.
• Highly organized and detail-oriented with excellent multitasking and follow-up abilities.
• Strong communication skills, both in writing and verbally.

Location:

• Miami, FL (on-site)

LOCAL CANDIDATES ONLY

NO VISA SPONSORSHIP AVAILABLE