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We are seeking a detail-oriented and reliable Accounts Payable Specialist with 2+ years of hands-on experience in a high-volume, fast-paced environment . The ideal candidate has worked with large ERP systems and is comfortable managing complex invoice workflows, payment processing, and vendor communication. This role plays a key part in maintaining accurate financial records and supporting efficient accounts payable operations.
Key Responsibilities
- Accurately process a high volume of vendor invoices , ensuring all required documentation is complete and meets internal approval standards.
- Match invoices to purchase orders and receipts , verifying correct coding and entry into the general ledger .
- Enter invoices, credit memos, and payment data into a large ERP system (e.g., Oracle, SAP, NetSuite, or similar).
- Support all phases of payment processing, including issuing checks, ACH transfers, and wires in a timely and secure manner.
- Reconcile vendor accounts and statements, ensuring timely resolution of outstanding balances, credits, or discrepancies.
- Respond promptly and professionally to vendor inquiries and resolve payment issues as they arise.
- Assist with month-end close activities by preparing reports, reconciling accounts, and providing supporting documentation.
- Maintain organized and accurate records of AP transactions, ensuring compliance with company policies and audit requirements.
- Partner with internal teams (procurement, receiving, and finance) to resolve invoice discrepancies or approval issues.
- Assist with internal and external audit requests , ensuring compliance with internal controls and documentation standards.
- Stay updated on industry-specific billing and compliance practices , especially those relevant to healthcare or regulated environments (if applicable).
Qualifications
- 2+ years of accounts payable experience in a high-volume setting.
- Proven experience working with large ERP systems (such as Oracle, SAP, NetSuite, or Microsoft Dynamics).
- Strong understanding of invoice processing, PO matching, and general ledger coding.
- Excellent attention to detail, organizational skills, and ability to manage multiple priorities.
- Strong communication skills with a customer-service approach to vendor relations.
- Familiarity with payment processing methods including check, ACH, and wire transfers.
- Ability to work both independently and as part of a collaborative finance team.
- Proficiency in Microsoft Excel and other standard office tools.
Seniority level
Seniority level
Associate
Employment type
Employment type
Full-time
Job function
Job function
Accounting/Auditing-
Industries
Hospitals and Health Care
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