Accounts Receivable Specialist

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Twisted X Global Brands provided pay range

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Base pay range

$20.00/hr - $25.00/hr

Job Description: A/R Generalist at a Wholesale Distributor
JOB TITLE : A/R Generalist
DEPARTMENT : Finance/Accounts Receivable
REPORTS TO : A/R Manager/Finance Manager
Location: Onsite (Decatur, TX)
Position Type: Full-Time
EFFECTIVE DATE: 02/25/2024
Summary
The A/R Generalist is responsible for managing various aspects of the accounts receivable process, including invoicing, collections, payment processing, and customer account reconciliation. This role requires a versatile and detail-oriented individual capable of handling a broad range of A/R functions to support the financial health of the wholesale distributor.
Key Responsibilities

• Invoicing and Billing:
• Generate and distribute customer invoices accurately and in a timely manner.
• Ensure that all invoices reflect correct pricing, quantities, and terms according to customer agreements.
• Maintain and update customer billing information as needed.
• Collections:
• Monitor accounts receivable aging reports and follow up on overdue accounts.
• Implement effective collection strategies to ensure timely payments from customers.
• Negotiate payment plans or settlements with customers when necessary.
• Collaborate with the sales and customer service teams to resolve billing disputes.
• Cash Application:
• Accurately apply customer payments to the correct accounts and invoices.
• Process various forms of payments, including checks, ACH, wire transfers, and credit card payments.
• Reconcile cash receipts with bank deposits and resolve any discrepancies.
• Customer Account Management:
• Maintain accurate and up-to-date customer account records, including tracking of payment histories and credit limits.
• Investigate and resolve any issues related to customer accounts, such as short payments, credits, or unapplied cash.
• Provide excellent customer service by addressing inquiries related to invoices, payments, and account status.
• Reporting and Analysis:
• Prepare and present regular reports on accounts receivable status, aging, and collections activities.
• Analyze trends in customer payments and account activity to identify potential risks or opportunities.
• Assist in the preparation of month-end and year-end financial reports.
• Process Improvement:
• Identify and recommend improvements to accounts receivable processes to enhance efficiency and accuracy.
• Stay updated on industry best practices and relevant regulations.
• Identify automation options using current and/or new technology applications.
  

• Education:
• High school diploma or equivalent; Associates or bachelors degree in finance, Accounting, or a related field preferred.
• Experience:
• 2-5 years proven experience in accounts receivable, billing, or a related finance role, preferably in a wholesale distribution environment.
• Netsuite experience is a plus. Strong Excel and analytical reports skills required.
• Skills:
• Strong understanding of the accounts receivable process, including invoicing, collections, and cash application.
• Excellent communication and negotiation skills.
• Proficient in Microsoft Office Suite, particularly Excel.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple tasks and prioritize effectively.
  

• AnalyticalCollects, researches, and analyzes data; Uses intuition, reasoning, and experience to complement data analysis.
• Problem Solving--Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Technical Skills--Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Oral Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Written Communication--Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Teamwork--Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Support everyone's efforts to succeed.
• Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support--Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Professionalism--Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Attendance/Punctuality--Is consistent at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• DependabilityFollows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative--Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
  

• Occasionally required to stand
• Occasionally required to walk
• Continually required to sit
• Continually required to utilize hand and finger dexterity
• Occasionally required to bend, stoop, or kneel.
• Continually required to talk or hear
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally carrying items for up to 25 pounds.
  

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Apparel & Fashion

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